APPENDIX E PERSONNEL RULES AND …

1 APPENDIX E PERSONNEL RULES AND regulations city OF kirkwood , missouri November 16, 2017 i TABLE OF CONTENTS PAGE ARTICLE I - INTRODUCTORY PROVISIONS .. 1 SECTION 1. Authority .. 1 SECTION 2. Purpose .. 1 SECTION 3. Intent .. 1 ARTICLE II - DEFINITIONS .. 2 ARTICLE III - ADMINISTRATION OF RULES .. 3 SECTION 1. 3 SECTION 2. Departmental RULES and regulations .. 3 SECTION 3. Civil Service Commission .. 3 SECTION 4. Applicability of Exclusion .. 4 SECTION 5. Management .. 4 SECTION 6. Administrative RULES and regulations .. 4 ARTICLE IV - CLASSIFICATION .. 5 SECTION 1. Job Description .. 5 SECTION 2.

2 Classification of Positions - Purpose .. 5 SECTION 3. Development and Allocation of New Positions .. 5 SECTION 4. Maintenance of the Plan .. 6 SECTION 5. Official Copy of the Classification and Pay Plan .. 6 ARTICLE V - PAY PLAN ADMINISTRATION .. 6 SECTION 1. Establishment of Plan .. 6 SECTION 2. Administration of Plan .. 7 SECTION 3. Pay Policy .. 8 ARTICLE VI - SPECIAL COMPENSATION .. 8 SECTION 1. Overtime and Other Compensation Provisions. (All city employees except Fire and Police Department PERSONNEL , unless otherwise indicated) .. 8 SECTION 2. Fire Department .. 9 SECTION 3. Police Department .. 10 SECTION 4.

3 Trading Time for Fire and Police PERSONNEL .. 11 SECTION 5. Temporary Pay Differential .. 11 ARTICLE VII - APPOINTMENTS AND VACANCIES .. 11 SECTION 1. Acting Appointments .. 11 SECTION 2. Filling of Positions .. 11 SECTION 3. Publicity .. 11 SECTION 4. Applicant Screening Process .. 12 SECTION 5. Transfer of a Present city Employee .. 12 SECTION 6. Re-employment of a Former city Employee .. 12 SECTION 7. Laid-Off/Demoted Employees .. 13 ii SECTION 8. Part-Time Appointments .. 13 SECTION 9. General Examination Provisions .. 13 SECTION 10. Probationary Period .. 14 SECTION 11. Dismissal During Probation .. 14 ARTICLE VIII - SEPARATION FROM EMPLOYMENT.

4 15 SECTION 1. Termination Date .. 15 SECTION 2. 15 SECTION 3. Retirement .. 15 SECTION 4. Disability .. 15 SECTION 5. Dismissal .. 15 SECTION 6. Return of city Property .. 15 SECTION 7. Lay Off - Reduction of Work .. 16 SECTION 8. Order of Lay-Off and Recall .. 16 ARTICLE IX - CORRECTIVE PERFORMANCE IMPROVEMENT, DISCIPLINARY ACTIONS .. 16 SECTION 1. Duties .. 16 SECTION 2. Attitudes .. 16 SECTION 3. Appropriate Corrective Action .. 16 SECTION 4. Explanation of Action; Appeal .. 16 SECTION 5. Warnings .. 16 SECTION 6. Suspension Demotion, Probation Reinstatement or Termination .. 17 ARTICLE X - LEAVES OF ABSENCE.

5 19 SECTION 1. Holidays .. 19 SECTION 2. Vacation .. 21 SECTION 3. Personal Sick Leave .. 23 SECTION 4. Occupational Injury or Illness .. 24 SECTION 5. Emergency Leave .. 25 SECTION 6. Funeral Leave .. 25 SECTION 7. Leave of Absence-without Pay .. 26 SECTION 8. Absence without Pay .. 26 SECTION 9. Military Leave of Absence Under Federal Law .. 26 SECTION 10. National Guard and Military Reserve Duty or Training Leave Under missouri Law .. 26 SECTION 11. Voting Time .. 27 SECTION 12. Jury or Witness Leave with Pay .. 27 SECTION 13. Procedure for Requesting Leave .. 27 SECTION 14. Family and Medical Leave Policy.

6 28 SECTION 15. Genetic Information Nondiscrimination Act .. 31 ARTICLE XI - OTHER EMPLOYEE BENEFITS .. 31 SECTION 1. Professional Dues Payment .. 31 SECTION 2. Tuition Reimbursement Program .. 32 SECTION 3. Uniforms and Clothing Allowances .. 32 SECTION 4. Treatment of Insurance Premiums .. 32 SECTION 5. Deferred Compensation Program .. 32 iii ARTICLE XII - EMPLOYMENT RESTRICTIONS .. 33 ARTICLE XIII - GRIEVANCES, COMPLAINTS, AND APPEALS .. 34 SECTION 1. Grievances and Complaints .. 34 SECTION 2. Procedures for Handling Grievances and Complaints .. 34 ARTICLE XIV - EMPLOYMENT OF RELATIVES .. 35 ARTICLE XV - NO SMOKING POLICY.

7 35 ARTICLE XVI - EQUAL EMPLOYMENT OPPORTUNITY, ANTI-HARASSMENT, AND NON-DISCRIMINATION POLICY .. 36 ARTICLE XVII - POLICY REGARDING REASONABLE ACCOMMODATIONS FOR QUALIFIED INDIVIDUALS WITH A DISABILITY .. 38 ARTICLE XVIII - SAFETY POLICY .. 39 SECTION 1. STATEMENT OF POLICY AND OBJECTIVE .. 39 SECTION 2. RESPONSIBILITIES .. 39 SECTION 3. ENVIRONMENTAL CONTROL .. 41 SECTION 4. FLEET SAFETY .. 41 ARTICLE XIX - WORKPLACE VIOLENCE POLICY .. 41 ARTICLE XX - POLICY AGAINST SUBSTANCE ABUSE .. 44 ARTICLE XXI - TRAVEL 55 ARTICLE XXII - PERSONAL VEHICLE USE 58 ARTICLE XXIII - PERSONAL APPEARANCE AND BUSINESS CASUAL DRESS CODE.

8 58 ARTICLE XXIV - EMPLOYEE PRIVATE PURCHASING .. 60 ARTICLE XXV - INCLEMENT WEATHER .. 60 ARTICLE XXVI - WIRELESS TELECOMMUNICATIONS USAGE POLICY .. 60 ARTICLE XXVII - COMPUTER/INTERNET/E-MAIL/TEXT POLICY .. 61 ARTICLE XXVIII - CONFLICT OF INTEREST .. 64 ARTICLE XXIX - UNAUTHORIZED ALIEN POLICY .. 64 ARTICLE XXX - city PROPERTY .. 64 ARTICLE XXXI - SOCIAL MEDIA POLICY .. 64 ARTICLE XXXII - WHISTLE-BLOWER POLICY .. 70 iv ACKNOWLEDGMENT OF RECEIPT OF THE PERSONNEL RULES AND regulations OF THE city OF kirkwood .. 72 APPENDIX E PERSONNEL RULES AND regulations E-1 ARTICLE I - INTRODUCTORY PROVISIONS SECTION 1.

9 Authority These policies, procedures, RULES , and regulations are established by the authority of Ordinance enacted by the city Council on November 16, 2017. SECTION 2. Purpose The purpose of these RULES is the formulation of sound PERSONNEL policies designed to promote efficiency and economy, reward meritorious service, provide for the settlement of grievances, develop and maintain morale, and establish non-discriminatory standards for the classification and compensation of city employees. SECTION 3. Intent These PERSONNEL RULES and regulations only outline the major employment policies of the city of kirkwood .

10 The RULES and regulations are not intended to be and shall not be considered all inclusive. The RULES and regulations are not intended to be a substitute for the good judgment, common sense, and discretion of city PERSONNEL . The RULES and regulations supersede and replace all previous RULES and regulations . Classified, permanent, full-time employees who are not serving a probationary period of any kind are subject to the Disciplinary Action provisions of Article IX and the Grievance, Complaint and Appeal procedure set forth in Article XIII. All employees are employed at will and the city expressly reserves the legal right to discharge or terminate such employees at any time and for any reason, with or without prior notice.