Application and Funding Guide Masters and …

1 Application and Funding Guide Masters and doctoral Scholarships for Full-time Studies 2019 Grants Management and Systems Administration Page 2 of 25 Table of Contents 1. INTRODUCTION .. 5 2. CONDITIONS OF GRANT .. 5 3. Application process .. 5 4. HOW TO SUBMIT APPLICATIONS .. 6 5. SCREENING AND REVIEW PROCESSES .. 23 Overview of the Screening process .. 23 Overview of the Review process .. 23 6. APPLICATIONS FEEDBACK AND DISPUTES .. 24 7. AWARDEE RESPONSIBILITIES .. 24 Reporting .. 24 Managing changes during the project life cycle .. 24 Change 25 Prior Approval Requests .. 25 Changes in Project Scope, Supervisor or Institution .. 25 8. SCIENTIFIC 25 Methodology .. 25 Intellectual Property Rights.

2 25 Ethics .. 25 Page 3 of 25 List of Acronyms PR Progress Report DA Designated Authority GMSA Grants Management and Systems Administration HEI Higher Education Institution HICD Human and Infrastructure Capacity Development RISA Research and Innovation Support and Advancement NRF National Research Foundation Page 4 of 25 Contact Details For Grant Management and System Administration related enquiries, please contact: Mrs Melissa Govender Professional Officer: Grants Management and Systems Administration (GMSA) Telephone: 012 481 4311 Email address: Ms Thandeka Mthethwa Professional Officer: Grants Management and Systems Administration (GMSA) Telephone: 012 481 4163 Email address.

3 Application and Funding guidelines are explained in this document. Applicants must read this document together with the following document: Framework for Masters and doctoral Scholarships for Full-time Studies which highlights the eligibility criteria and requirements of each Funding instrument. For technical online enquiries, please contact the NRF Support Desk during office hours from 08:00 to 16:30 Monday to Friday. Tel: 012 481 4202 E-mail: Page 5 of 25 1. Introduction This Application and Funding Guide provides an overview of the Application process and Funding guidelines for the Masters and doctoral Scholarships for the 2019 academic year. It should be read in conjunction with the abovementioned Framework, which can be accessed at and under the NRF Call Information documents on the Application .

4 The Framework provides detailed information with respect to objectives of the Funding instrument, eligibility criteria, etc. This document does not, however, constitute a complete set of the policies, procedures or systems used by the NRF. 2. Conditions of Grant The NRF scholarship shall be held as the primary source of Funding . The scholarship-holder may hold bursaries, awards, assistantships and receive emoluments from private institutions in conjunction with the NRF scholarship. The scholarship-holder should be registered as a full-time student during the tenure of the scholarship. Scholarship-holders may not concurrently hold the scholarship with any full-time salaried employment.

5 The scholarship-holder must obtain the degree for which the scholarship was awarded by the contractual date, which is within one (1) year after NRF Funding has ceased and notify the NRF via the relevant university authority, unless otherwise approved by the NRF in writing. Should the scholarship-holder not complete the degree for which the scholarship was awarded, the funds will have to be returned to the NRF plus interest at the prevailing prime rate charged by the NRF bankers. 3. Application process The NRF issues a call for the Masters and doctoral Scholarships for Full-time Studies that is published on the NRF website and is accessible online at The Masters and doctoral Scholarships for Full-time Studies call will not accept more than one (1) Application per applicant.

6 Current recipients of NRF Masters scholarships who wish to apply for half-year extension support as well as half-year doctoral support under the first time applicant category will have to choose between the two. When an Application is submitted, the Application will be automatically routed to the institutional Designated Authority (DA) in the Research/Postgraduate office at the University for Validation. Applicants should ensure that applications are submitted before or on the deadline date Page 6 of 25 as determined by their institution. Applications will be screened according to the call requirements and then submitted to the NRF for review. The processing of successful grant applications takes approximately five (5) months from the closing date until the commencement of Funding .

7 4. How to Submit Applications Applications may be completed on the NRF Online Submission System at Applicants are advised to complete their applications soon after the call opened to prevent IT system overload nearer the closing date of 15 June 2018. Applicants must ensure that they adhere to their institution s internal closing date for submission of their Application to allow for internal institutional screening and review. The internal closing date will be determined by the respective Research Office or Postgraduate Office and is usually at least two (2) weeks prior to the NRF closing date. It is the responsibility of the applicant to check the institution s internal closing date with the Research or Postgraduate office.

8 Page 7 of 25 Step 1: This is an electronic submission system and applicants must be registered on the system in order to create and complete an Application . If you had previously registered and submitted an Application on the NRF Online System ( ) before February 2012, your details would have been migrated to the new NRF Online Submission System ( ). If you experience problems accessing the system with your NRF Online password, use the Reset Password button. If your e-mail address is outdated, please contact the NRF Support Desk for assistance. Contact details for the NRF Support Desk are on page 3 of this document. If you are not yet registered on the NRF Online Submission System, you must register to access the Application form.

9 Most Application screens have Application -specific instructions to help you work through the section. Please read the instructions carefully before completing the section. Page 8 of 25 Step 2: After logging onto the NRF Online Submission System, applicants get to the landing page where there is a menu at the top left side of the screen (tab indicated with blue arrow below). Start by filling in all the sections under My Profile My CV to create a CV. To create a new Application , click on My Applications - Create Application . Page 9 of 25 Step 3: Select Masters and doctoral Scholarships for Full-time Studies 2019 on the Create Application screen and a new Application will open for the applicant to complete. Please note that this must be selected only once.

10 To continue working on the same Application , go to My Applications - List of Applications, and click the Edit button. Page 10 of 25 Step 4: All sections marked with red asterisks (*) are compulsory. These sections must be completed in order for the final submit button to be activated. Applicants may enter information in the non-compulsory sections only if they have information to fill in, such as research outputs. Completed sections will be indicated by a green tick on the main menu, while incomplete sections will have a yellow cross. All compulsory sections will Guide applicants with error messages if the section is not completed correctly. Please follow these messages to complete the sections correctly.