APPLICATION BEER VENDOR - BrewHa Craft Beer Festival

1 beer VENDOR APPLICATIONSAVE THE DATE AUGUST 11 & 12, 2017 BrewHa ! is the Craft beer Festival ofThunder Bay, Ontario Canada Twenty-sixteen boasted three sold out sessions, over 4000 people in attendance, 14 breweries, and 50 delicious beers. Well we re ready to do it all ! 2017 will take place on August 11 & 12, housed once again upon the award-winning Prince Arthur s Landing Festival Area in Thunder Bay, Ontario. Save the date because we ve dipped our toes into the frothy waters and it s time to aim higher. A goal of 150 beer varieties to celebrate Canada s 150. 150 beers for 150 years!Last year was big, this year is bigger.

2 And we want you on Name (For Billing) 2 2 VENDOR Name (For Event Materials) Address CityProvince/State Postal Code/ZIP CodePrimary Contact NameOffice Phone Number Mobile Phone NumberEmail AddressBooth Registration:(Please fill out following fields in full)Event DatesFriday, August 11, 2017 5:00-9:00PM Saturday, August 12, 2017 12:00 - 4:00PM & 5:00 - 9:00 PMApplication form continued on next pageWhat beer are you bringing? Booths: (please attach a sketch of your booth layout and attach to this APPLICATION ) SizeCostFeatures10X10 Early Bird (Before Mar.)

3 31, 2017) $250 + HST Standard (Registration Deadline May 31, 2017) $500 + HST- Four exhibitor passes - 1 table and 2 chairs - Basic 15amp electrical w one (1) outlet - 10 bags of ice (6 pounds each) - More great things below!10X20 Early Bird (Before Mar. 31, 2017) $450 + HST Standard (Registration Deadline May 31, 2017) $900 + HSTB igger?Call or email us with what you re looking at doing!Special Notes: We offer one night at a local hotel located in the Waterfront for FREE if you confirm your participation by MAY 31, 2017. Second night will be at the brewery s expense. One room per brewery, each room will have two queen beds We will provide 4 bags of ice for your product at no charge, as well as tables and chairs for your booth space More ice available on site for $2 per bag (deducted from token revenue) We can also help arrange a place to store your beer and keep it cold if you arrive in town on Friday We can assist with tent/table/chair rentals if requiredPayment Method.

4 Visa Mastercard Card TypeCredit Card # Expiry Date CVC (number on back)Name on Credit Card SignatureOption 1 Credit CardOption 2 ChequeAll funds in Canadian Dollars Payable to BrewHa beer Festival Mailing Address: 120 Ruttan St. Thunder Bay, ON P7A 5E2 Impress the many connoisseurs in attendance by bringing as much variety as possible. We love both popular beers and specialty beers at BrewHa !1. Load-in & Strike Setup will occur: Friday, August 11 from 12:00PM(Noon) until 3:00PM. Tear-down will occur: Saturday, August 12 from 9:00PM until 11 No set up or tear-down will be permitted during Festival Event Volunteers will be available for assistance.

5 2. beer All beer vendors must accept official 2017 BrewHa Festival tokens at face value ($ ). Each token is valid for a 4oz beer sample. Vendors are not permitted to give away alcohol. Each token may be redeemed by you, the beer VENDOR , to Festival Management for $ per credit. Reconciliation will occur within thirty (30) business days of the close of the To ensure proper and correct accounting of all products purchased and served under our Special Occasions Permit (SOP) we will be required to audit all VENDOR product consumption against beer token No cash or free sampling transactions for alcohol are permitted between vendors and consumers.

6 Failure to adhere to this policy will result in loss of VENDOR privileges without a refund. 3. Cups/ BrewHa Festival will supply attendees with a sampling glass, mug or cup. 4. Licence (let us promote you!) The beer VENDOR hereby grants a licence to BrewHa Festival to use, without further compensation, beer VENDOR s name, logo or other intellectual property supplied by beer VENDOR to BrewHa Festival , or displayed at BrewHa Festival , in any and all promotional materials produced by BrewHa Festival , including, but not limited to use on BrewHa Festival s website, flyers, press releases, photography, advertising, souvenirs, displays and the like.

7 5. Indemnification (the fine print) beer VENDOR means the legal entity, whether corporate or individual(s) entering into this beer VENDOR APPLICATION for BrewHa Festival and VENDOR has corresponding BrewHa Festival , its Officers and Directors, employees, consultants, agents, affiliates, sponsors, and the host facility (individually and collectively Event Management , as the context requires), shall not be responsible for injury (including death), loss, expense or damage to persons, goods, equipment or decorations, caused by accident, or any other cause, either directly or indirectly, during load in and out preparations or during the Event s scheduled duration (August 11-12, 2017).

8 This applies to any injury, loss or damage to persons, goods, equipment or decorations which occurs during transportation of goods, and/or other cause. Event Management shall be in no way whatsoever liable to a beer VENDOR , their employees, agents, invitees, guests, affiliates, successors or assigns (together, the VENDOR Agent ) for their participation at BrewHa Festival . beer VENDOR hereby releases, indemnifies and holds harmless, Event Management, for any and all costs, losses, damages, expenses, liability, and legal costs (on a full indemnity basis) incurred by Event Management, or such one or more of them, as a result of the VENDOR agent s breach of any of the terms and conditions of this APPLICATION , any policies imposed by the BrewHa Festival , any conditions of the SOP, and any applicable Alcohol Control & Other Serving is only permitted to attendees wearing an official event No over-serving of attendees is permitted as you learned in Ontario s Smart Serve certification.

9 All servers must be Smart Serve certified. Are you from out of the province? Visit for more information. All beer Vendors must have the certification numbers of their staff on site during the Hey, don t drink right before or at the event. No vendors are permitted to be under the influence of alcohol any time while serving alcohol to Just serve alcohol during event hours. No All vendors must abide by all local health, safety, alcohol, and fire regulations and all other laws at their Keep your booth/area tidy. Garbage bags will be provided to Vendors. If any garbage accumulates, please clean up. All Vendors must leave their booth at the end of the Festival hours in a clean/tidy manner.

10 Not doing so will result in a possible cleanup Don t hurt our things. Lost, stolen or damaged Festival property will be charged back to the With the exception of VENDOR beer bottles, which must be emptied into the sampling glass by the VENDOR , no glassware is allowed anywhere on-site under any All vendors must have proper general liability insurance in the amount of two million dollars ($2,000,000) for participation in the 2017 BrewHa Festival and must name BrewHa Craft beer Festival and the City of Thunder Bay as additional insured . Your policy must reflect the sale/distribution of alcohol. 7. Important Upon receipt of a fully executed beer VENDOR APPLICATION , you will receive a phone call or email confirming your payment and entry.