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Appropriate Use of Technology - Pages

Use of Technology 1 YORK REGION DISTRICT SCHOOL board policy and Procedure # , Use of Technology Procedure # , Use of Non- board Devices Procedure # , Password Management Procedure # , Loan of board -Owned Technology (Students) Procedure # , Loan of board -Owned Technology (Staff) The Use of Technology policy and procedure addresses the Appropriate , responsible and acceptable use of the board s information Technology resources. Since inappropriate use of the board s Technology systems exposes the organization to risk, it is important to specify exactly what is permitted and what is prohibited. The purpose of this policy is to detail the acceptable use of our information Technology resources for the protection of all parties involved.

Use of Technology 1 YORK REGION DISTRICT SCHOOL BOARD . Policy and Procedure #194.0, Use of Technology . Procedure #194.1, Use of Non-Board Devices

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Transcription of Appropriate Use of Technology - Pages

1 Use of Technology 1 YORK REGION DISTRICT SCHOOL board policy and Procedure # , Use of Technology Procedure # , Use of Non- board Devices Procedure # , Password Management Procedure # , Loan of board -Owned Technology (Students) Procedure # , Loan of board -Owned Technology (Staff) The Use of Technology policy and procedure addresses the Appropriate , responsible and acceptable use of the board s information Technology resources. Since inappropriate use of the board s Technology systems exposes the organization to risk, it is important to specify exactly what is permitted and what is prohibited. The purpose of this policy is to detail the acceptable use of our information Technology resources for the protection of all parties involved.

2 What has changed? Major Changes to the Document , Use of Technology policy and procedures have been amended to include procedures , Loan of board Owned Technology (Staff) and , Loan of board -Owned Technology (Students). Procedural information within the policy has been shifted to the Appropriate procedure. Reason for Revisions The four-year cyclical review facilitated the recommendation to move the Loan of board -Owned Equipment (Staff) and, Loan of board Owned Equipment (Students) policies and procedures under , Use of Technology . This is part of the board s initiative to examine the need for individual policies and/or procedures and where possible, bring together similar policies and/or procedures with overarching themes.

3 Who is affected by these changes and what is the impact on current practice? Stakeholders include, but are not limited to, students, trustees, staff members, members of board committees, school council chairs, volunteers, parents and guardians, and all other persons given authorized access to the York Region District School board s Technology and/or Technology services. Stakeholders may access these services from locations other than their work locations. Implementation Timelines Immediate Lead Superintendents/ Subject Matter Expert Chief Financial Officer and Chief Technology Strategist WORKING DOCUMENT Use of Technology 2 Who has responsibilities?

4 board of Trustees The Director of Education Chief Technology Strategist Staff members Students Parents How is this policy and procedure related to board priorities? The Use of Technology policy and associated procedures ensures the stewardship of board resources by demonstrating professionalism and accountability for high standards of practice in all board operations and decisions. What are the timelines and next steps? That in accordance with policy # , board Policies, Procedures and Supporting Documents, policy # , Use of Technology be circulated for comment for six school months. At the May 1, 2018 board meeting, this policy was adopted as a working document for six school months.

5 Feedback received during this time will be shared with the Appropriate staff and committees for Appropriate consideration. How do I find out more or provide feedback? Questions about this policy and/or procedure should be raised with your principal, manager or supervisor. If additional clarification is required, principals, managers and supervisors may contact the lead superintendent and/or subject matter expert. In accordance with board policy # , board Policies, Procedures and Supporting Documents, the board welcomes all comments and suggestions on board policy . Input is an important component of the review process. If you feel a policy and/or procedure needs to be revised, feedback may be submitted through the school council or by submitting the on-line form.

6 In your response please; outline clearly the specific section(s) of the policy and/or procedure in which you are not comfortable, identify the reason(s) for your concern(s), and suggest specific alternate wording to reflect your position. Specific recommendations or questions about the review process should be submitted using the on-line form or sent to the Assistant Manager, Corporate policy via email at or via telephone at 905-727-0022 extension 2570 or in hard copy at The Education Centre Aurora. Use of Technology 3 Related Documents and/or Legislation Copyright Act Criminal Code Education Act Human Rights: Code Related Harassment and Discrimination Municipal Freedom of Information and Protection of Privacy Act Ontario Human Rights Code Personal Health Information Protection Act Standards of Conduct Trustee Code of Conduct Department Business Services Finance It is the expectation of the York Region District School board that all employees, students and persons invited to or visiting board property.

7 Or partaking/volunteering in board or school-sponsored events and activities will respect the policies and procedures of the board . The term parents refers to both biological/adoptive parents and guardians in all board policies and procedure Use of Technology 4 board policy # Use of Technology policy Statement The York Region District School board recognizes the inherent value that Technology can bring to support student achievement and well-being, business excellence and staff development. The acquisition of knowledge, skills and attitudes for Digital Literacy will support inclusivity, positive and meaningful relationships, innovation, engagement, responsibility and optimism.

8 Application It is expected that Technology and Technology services supplied by the board will be used in an Appropriate , responsible and Appropriate manner. This includes, but is not limited to, all board -provisioned Technology and personal technologies connecting to the board s network and accessing board Technology services such as the internet, email, collaboration tools and digital learning platforms. All York Region District School board students, trustees, staff members, school council members, volunteers and other authorized individuals who are given access to the board s Technology and Technology services are required to know and abide by the Use of Technology policy in order to ensure that information Technology is being used in a safe, Appropriate and responsible manner.

9 Where it is determined that users have breached this policy the board will take Appropriate measures to address the situation. This may include, but is not limited to disciplinary action, where Appropriate , and in accordance with all applicable board policies and procedures. Relevant federal and provincial laws and regulations also govern the use of board Technology and/or Technology services. Personal and private information of students and staff members is protected under the Municipal Freedom and Protection of Privacy Act. The board is obligated by this Act to carefully manage all personal information within our custody and control how it is collected, used and released.

10 Responsibilities The board of Trustees is responsible for: annually reviewing the Use of Technology policy in accordance with the priorities in the Multi-Year Plan and the approved policy review cycle; understanding and communicating with members of the community about the Use of Technology policy , as required; and using Technology in accordance with the Trustee Code of Conduct and Partisan Activities and Campaigning policies. The Director of Education is responsible for: implementing and operationalizing the Use of Technology policy . WORKING DOCUMENT Use of Technology 5 Definitions User Includes, but are not limited to, students, trustees, staff members, members of board committees, school council chairs, volunteers, parents and guardians, and all other persons given authorized access to the York Region District School board s Technology and/or Technology services.


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