April 2009 Scotland Code of Practice 1 South East …

1 April 2009 code of Practice 1 disciplinary andgrievance proceduresRef: CP01 Scotland151 West George Street, Glasgow G2 7 JJSouth EastCygnus House, Ground Floor,Waterfront Business Park, Fleet, Hampshire GU51 3 QTSuites 3-5, Business Centre, 1-7 Commercial Road, Paddock Wood, Kent TN12 6 ENSouth WestThe Waterfront, Welsh Back,Bristol BS1 4 SBWales3 Purbeck House, Lambourne Crescent, Llanishen, Cardiff CF14 5 GJWest MidlandsApex House, 3 Embassy Drive,Edgbaston, Birmingham B15 1 TRYorkshire & HumberThe Cube, 123 Albion Street.

2 Leeds LS2 A the Controller of Her Majesty s Stationery Office. own Copyright 2004 eserved. Copyright in the typographical arrangement and design is vested in the Crown. Applications for reproduction should be made in writing to the Copyright Unit, Her Majesty s Stationery Office, St Clements House, 2-16 Colegate, Norwich NR3 1BQ. First published 2004 Printed in the United Kingdom by The Stationery Office. Further copies may also be obtained from Acas Publications, Swallow Field Way, Hayes, Middlesex, UB3 1DQ.

3 Tel: 0870 242 9090. ISBN 978 0 11 000000 0 Id 0000000 c00 3/09 421219 Second edition 2009 for CAS under licence from ttp ref: 5497 Published by TSO (The Stationery Office) and available from: Online Mail, Telephone, Fax & E-mail TSO PO Box 29, Norwich, NR3 1GN Telephone orders/General enquiries: 0870 600 5522 Fax orders: 0870 600 5533 E-mail: Textphone: 0870 240 3701 TSO@Blackwell and other Accredited Agents Customers can also order publications from: TSO Ireland 16 Arthur Street, Belfast BT1 4GD Tel 028 9023 8451 Fax 028 9023 5401 Published with the permission of Acas on behalf of Her Majesty s Stationery Office.

4 Cr Crown Copyright 2009 All rights rAll rights reserved. Copyright in the typographical arrangement and design is vested in the Crown. Applications for reproduction should be made in writing to the Office of Public Sector Information, Information Policy Team, Kew, Richmond, Surrey TW9 4DU. First published 2009 ISBN 978 0 11 706728 8 Printed in the United Kingdom by The Stationery Office. N6065083 c170 3/09 421219 Further copies may also be obtained from Acas Publications, Swallow Field Way, Hayes, Middlesex, UB3 1DQ.

5 Tel: 0870 242 9090. Foreword The Acas statutory code of Practice on discipline and grievance is set out at paras 1 to 45 on the following pages. It provides basic practical guidance to employers, employees and their representatives and sets out principles for handling disciplinary and grievance situations in the workplace. The code does not apply to dismissals due to redundancy or the non-renewal of fixed term contracts on their expiry. Guidance on handling redundancies is contained in Acas advisory booklet on Redundancy handling.

6 The code is issued under section 199 of the Trade Union and Labour Relations (Consolidation) Act 1992 and was laid before both Houses of Parliament on 9 December 2008. It comes into effect by order of the Secretary of State on 6 April 2009 and replaces the code issued in 2004. A failure to follow the code does not, in itself, make a person or organisation liable to proceedings. However, employment tribunals will take the code into account when considering relevant cases. Tribunals will also be able to adjust any awards made in relevant cases by up to 25 per cent for unreasonable failure to comply with any provision of the code .

7 This means that if the tribunal feels that an employer has unreasonably failed to follow the guidance set out in the code they can increase any award they have made by up to 25 per cent. Conversely, if they feel an employee has unreasonably failed to follow the guidance set out in the code they can reduce any award they have made by up to 25 per cent. Employers and employees should always seek to resolve disciplinary and grievance issues in the workplace. Where this is not possible employers and employees should consider using an independent third party to help resolve the problem.

8 The third party need not come from outside the organisation but could be an internal mediator, so long as they are not involved in the disciplinary or grievance issue. In some cases, an external mediator might be appropriate. code OF Practice 1 disciplinary AND GRIEVANCE PROCEDURES 1 code OF Practice 1 disciplinary AND GRIEVANCE PROCEDURES3 Many potential disciplinary or grievance issues can be resolved informally. A quiet word is often all that is required to resolve an issue. However, where an issue cannot be resolved informally then it may be pursued formally.

9 This code sets out the basic requirements of fairness that will be applicable in most cases; it is intended to provide the standard of reasonable behaviour in most instances. Employers would be well advised to keep a written record of any disciplinary or grievances cases they deal with. Organisations may wish to consider dealing with issues involving bullying, harassment or whistleblowing under a separate procedure. More comprehensive advice and guidance on dealing with disciplinary and grievance situations is contained in the Acas booklet, Discipline and grievances at work: the Acas guide.

10 The booklet also contains sample disciplinary and grievance procedures. Copies of the guidance can be obtained from Acas. Unlike the code employment tribunals are not required to have regard to the Acas guidance booklet. However, it provides more detailed advice and guidance that employers and employees will often find helpful both in general terms and in individual cases. 2 code OF Practice 1 disciplinary AND GRIEVANCE PROCEDURES 2 code OF Practice 1 disciplinary AND GRIEVANCE PROCEDURES The code of Practice Introduction 1.