ARCHITECTURAL SERVICES REQUEST FOR PROPOSALS (RFP)

1 1 CHARLOTTE PUBLIC SCHOOLS ARCHITECTURAL SERVICES REQUEST FOR PROPOSALS ("RFP") May 12, 2017 2 3 Charlotte Public Schools REQUEST FOR PROPOSAL FOR ARCHITECTURAL SERVICES PART 1 - GENERAL INSTRUCTIONS A. Instructions Qualified firms are invited to submit PROPOSALS to Charlotte Public Schools (the "District") for ARCHITECTURAL SERVICES for a proposed project which may include: (1) Pre-Design Phase SERVICES , (2) Design Phase SERVICES , (3) Construction Phase SERVICES , (4) Post-Construction Phase SERVICES , and (5) other potential components to be determined (collectively the "Project"). The successful firm is also expected to provide the District assistance in developing the full scope of the District's construction program and Project.

2 The scope of the Project is not yet fully determined, but will generally include remodeling existing buildings, including roofing, elevator, security, electrical and mechanical system improvements; potential classroom and auxiliary gymnasium addition(s); relocating existing auxiliary, equipping and re-equipping, and furnishing and refurnishing school buildings; acquiring and installing instructional technology; and developing and improving playground, athletic facilities, parking areas, sidewalks and sites. Proposing firms are expected to evaluate the District s facilities and assist in establishing a Project program, which may include a needs assessment and project priority list to be mutually developed with the District.

3 The District expects that it will utilize an at risk construction manager for the Project; however, the District reserves the right to modify the project delivery method prior to execution of any agreement between the District and the selected ARCHITECTURAL firm. In such event, the selected Architect will be asked to advise the District on the need for a Construction Manager and, if so, the type of construction management SERVICES provided ( , adviser or at risk ). Unless the District modifies the project delivery method as described above, the form of Architect Agreement (the Agreement ) between the selected architect and the District will be as set forth in Attachment "A," hereto, which is a modified draft of AIA Document B133 2014 Edition.

4 For the purpose of this RFP, the terms "proposal" and "bid" shall be treated as one and the same. The District reserves the right to reject any or all PROPOSALS and to make any award that it considers to be in the best interest of the District regardless of cost. B. Proposal Submission To be considered by the District, ten (10) copies of the complete proposal must be received no later than 9:00 , Wednesday, July 19, 2017. PROPOSALS should be addressed to: Mrs. Michelle Sine Charlotte Public Schools 378 State Street 4 Charlotte, Michigan 48813 The lower left corner of the submittal envelope should be marked: PROPOSAL FOR ARCHITECTURAL SERVICES . Submitted PROPOSALS become the property of the District and will not be returned.

5 C. Late PROPOSALS Any proposal received by the District after the time specified above may be rejected, in the District's discretion. The party submitting a proposal shall bear full and total responsibility for ensuring timely receipt of that proposal. D. Withdrawal of PROPOSALS PROPOSALS may be withdrawn by written notice received at any time prior to the submission deadline. PROPOSALS may be withdrawn in person, provided that the firm's representative signs a receipt for the proposal prior to the submission deadline. E. Questions Concerning this RFP Inquiries may be made to Michelle Sine at the address above, via telephone at (517) 541-5109, or via email at Information about the District is available during business hours (7:30 4:00 ).

6 F. Economy of Preparation PROPOSALS should be prepared simply, providing a concise description of the submitting party's ability to meet the requirements of this RFP. Please limit your proposal to the information requested in Part 3 - Proposal Details and Part 4 Proposal Summary. G. Proposal Signature The section entitled, Part 4 - Proposal Summary, should be signed by the person responsible for the decision as to SERVICES and costs being offered. In the case of a joint proposal, each party should certify as to SERVICES and costs being offered by its own firm in connection with this proposal. H. Prime Responsibilities The firm selected will be required to assume responsibility for all SERVICES offered in the proposal, regardless of who actually provides such SERVICES and whether the selected firm utilizes separate consultants.

7 The selected firm shall be the sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. The firm shall provide all necessary SERVICES that may be provided for the Project by an architect or engineer as described in 1937 5 PA 306, as amended, the School Building Construction Act, and 1980 PA 299, as amended, and other applicable laws. In the event of a joint proposal, such firm shall be jointly and severally responsible for all SERVICES offered in the proposal, regardless of who produces them. I. Proposal Preparation Costs All costs incurred for proposal preparation presentation, or contract negotiation, are the responsibility of the firm.

8 The District shall not be responsible for, and will not pay, the cost for any information solicited or received. J. Acceptance of Proposal Contents The contents of the proposal of the selected firm will become contractual obligations when a contract is issued, except with regard to particular contents which are rejected by the District. Failure of the successful firm to abide by such obligations without the express consent of the District's Board of Education will result in cancellation of the award. K. Proposed Project Schedule The District expects to receive revenue from the proposed November 2018 bond issue, assuming voter approval, for the Project in February 2019, and work on the Project is expected to commence as soon as practicable thereafter.

9 Individual projects will be determined and scheduled thereafter. The selected architect is expected to assist in developing a project schedule based on the receipt of funding from the proposed November 2018 bond issue. The District and all bidders recognize that this schedule may be modified from time to time with the District s written direction. L. Collusive Bidding and Relationship Disclosure The Proposer certifies that its Proposal is made without any previous understanding, agreement or connection with any person, firm, or company making a Proposal for the same project and is in all respects fair and without outside control, collusion, fraud, or other illegal action. The Proposer shall submit a Familial Relationship Disclosure in substantially the form attached hereto as Attachment "B.

10 " The Proposer shall submit an Iran Economic Sanctions Act Certification in substantially the form attached hereto as Attachment "C." M. Scope of SERVICES It is assumed that any proposal submitted will include, but shall not necessarily be limited to, the performance of all of the activities and SERVICES identified in this section and as set forth in the form of Agreement attached as Attachment "A." The District will consider alternate PROPOSALS ; however, the PROPOSALS must clearly indicate any activities that have been deleted and/or added from the requested 6 scope of SERVICES . References to the "Architect," "Engineer," "Architect/Engineer," "Designer," Proposer, Bidder, or firm, or other similar term shall all be intended to refer to the entity submitting a response to this RFP.