Army Regulation 25-1, 'Army Knowledge Management and ...

1 Army Regulation 25 1 Information ManagementArmyKnowledgeManagementandInfo rmationTechnologyHeadquartersDepartment of the ArmyWashington, DC15 July 2005 UNCLASSIFIEDSUMMARY of CHANGEAR 25 1 Army Knowledge Management and Information TechnologyThis administrative revision, dated 15 July 2005--o Adds DA Form 3903 for multi-media/visual information service requests (para7-4).o Corrects typographical errors throughout the revision, dated 30 June 2004--o Supersedes Department of the Army Pamphlet 25-4, Information SystemsTechnical Documentation; Department of the Army Pamphlet 25-6, ConfigurationManagement for Automated Information Systems; and Department of the ArmyPamphlet 25-6-1, Army Acquisition Planning for Information Systems andrescinds Department of the Army Form 3903, Visual Information (VI) Revises the title to add Army Knowledge Adds guidance regarding quality of information disseminated to the public(chap 1).

2 O Updates the list of laws, statutes, and Executive orders that the ChiefInformation Officer has responsibility to implement; requires the Army ChiefInformation Officer to oversee and direct the Network Enterprise TechnologyCommand/9th Army Signal Command; identifies the Assistant Secretary of theArmy for Acquisition, Logistics and Technology as the Army Systems Architect;adds responsibility for command, control, communications, computers, andinformation technology base operations support responsibility to theAssistant Chief of Staff for Installation Management through the InstallationManagement Agency and removes the command, control, communications,computers, and information technology base operations responsibility frommajor Army commands (chap 2).

3 O Introduces the role of the Army Chief Information Officer Executive Board;requires an information technology Management forum at the regional andinstallation levels patterned similar to the Army CIO Executive Board;clarifies Chief Information Officer designation and the role of seniorinformation Management officials at levels below Headquarters, Department ofthe Army; provides guidance for Chief Information Officer review ofinformation technology expenditures; requires certification ofinteroperability between information systems; introduces the ArmyInformation Technology Registry; and requires that all systems be webifiedand linked to the Army Knowledge Online portal (chap 3).o Introduces Army Knowledge Enterprise Architecture as the infostructurearchitecture; Army Battle Command Architecture to support integration withJoint systems; and Army Business Enterprise Architecture to support thebusiness domains (chap 4).

4 O Addresses the use of authoritative data sources and use of unique enterpriseidentifiers for producing data standards; introduces information exchangesystems specifications; requires use of EXtensible Markup Languagetechnology as the transfer mechanism for all data exchanges executed betweenWeb-based solutions (chap 4).o Introduces the Army Web Risk Assessment Cell to assess ongoing security andthreats to public Web sites; requires use of Public Key Infrastructure andbiometrics to protect information; requires establishment of informationassurance programs and information assurance managers (chap 5).o Designates Army small Computer Program Office as the primary program officefor establishing commercial information technology contracts; expandstelework guidance to include conditions and authorized resources fortelework; requires use of enterprise software agreements and enterpriselicense agreements for acquiring commercial-off-the-shelf software;provides guidance on server consolidation; prescribes additional policy on e-mail use; authorizes limited authorized use of cellular telephones; providesnew policy on the Army Networthiness Certification Program; addressesdisposal of unclassified Department of Defense computer hard drives;addresses collaboration tools suite standards.

5 Expands policy on leasingGovernment-owned telecommunications assets; clarifies personal digitalassistant restrictions; requires Secret Internet Protocol Router Networkusers to have Army Knowledge Online-SIPRNET accounts and to use their ArmyKnowledge Online Web mail address within all Army business processes; addspolicy on network operations and the operation and Management of the ArmyEnterprise Infostructure; provides further guidance on InternationalMaritime Satellite communications equipment; names Network EnterpriseTechnology Command as the Army s exclusive agent for FederalTelecommunications System service contracts and requires Network EnterpriseTechnology Command authorization to obtain all base communications services(chap 6).

6 O Adds visual information responsibilities for Network Enterprise TechnologyCommand/9th Army Signal Command; reassigns some duties from major Armycommanders to regional visual information managers; specifies equipment notto be purchased through the Visual Information Systems Program; clarifiesmultimedia productions; and implements Department of Defense , which requires that all visual information multimedia/visualinformation productions be reviewed for public exhibition prior todistribution (chap 7).o Expands the definition of records; clarifies records administratorresponsibilities at the major Army command level; identifies baselineservices to be provided by the Installation Management Agency; introduces theArmy Records Information Management System; and clarifies information aboutthe Vital Records program (chap 8).

7 O Updates references (app A).o Provides the list of telecommunications services authorized for installationactivities (app B).o Adds items to the Management control checklist (app C).o Updates acronyms, references, and definition of terms (glossary).HeadquartersDepartment of the ArmyWashington, DC15 July 2005 Information ManagementArmy Knowledge Management and Information Technology*Army Regulation 25 1 Effective 15 August 2005 History. This publication is a rapid u m m a r y . T h i s r e g u l a t i o n e s t a b l i s h e st h e p o l i c i e s a n d a s s i g n s r e s p o n s i b i l i t i e sfor information Management and informa-tion technology. It applies to informationt e c h n o l o g y c o n t a i n e d i n b o t h b u s i n e s ssystems and national security systems (ex-cept as noted) developed for or purchasedby the Department of Army.

8 It addressest h e m a n a g e m e n t o f i n f o r m a t i o n a s a nArmy resource, the technology supportingi n f o r m a t i o n r e q u i r e m e n t s , t h e r e s o u r c e ss u p p o r t i n g i n f o r m a t i o n t e c h n o l o g y , a n dA r m y K n o w l e d g e M a n a g e m e n t a s am e a n s t o a c h i e v e a k n o w l e d g e - b a s e dforce. The Regulation implements PublicLaw 104 106, the Clinger Cohen Act of1996 (formerly Division E, InformationT e c h n o l o g y M a n a g e m e n t R e f o r m A c t ,Defense Authorization Act for 1996), andestablishes the Army s Chief InformationOfficer. The full scope of Chief Informa-tion Officer responsibilities and manage-ment processes is delineated throughoutt h i s r e g u l a t i o n.

9 T h e s e m a n a g e m e n tprocesses involve strategic planning, busi-ness process analysis and improvement,assessment of proposed systems, resourcemanagement (to include investment strate-gy), performance measurements, acquisi-tion, and This Regulation applies tot h e A c t i v e A r m y , t h e A r m y N a t i o n a lGuard of the United States/Army NationalGuard, and the United States Army Re-serve unless otherwise stated. Portions ofthis Regulation , which prescribes specificprohibitions, are punitive and violations ofthese provisions may subject offenders ton o n j u d i c i a l o r j u d i c i a l a c t i o n u n d e r t h eUniform Code of Military Justice.

10 Duringmobilization, procedures in this publica-tion can be modified to support policychanges as and exception proponent of this Regulation is theArmy Chief Information Officer/G 6. Theproponent has the authority to approve ex-ceptions or waivers to this Regulation thata r e c o n s i s t e n t w i t h c o n t r o l l i n g l a w a n dregulations. The proponent may delegatethis approval authority, in writing, to ad i v i s i o n c h i e f w i t h i n t h e p r o p o n e n tagency or a direct reporting unit or fieldoperating agency of the proponent agencyi n t h e g r a d e o f c o l o n e l o r t h e c i v i l i a ne q u i v a l e n t.