(ASCR) - Defense Technical Information Center

1 DOD secret-Y, of Defense (Force management and personnel)(703) 697-7197 DEPARTMENT OF DEFENSE0 ARMED SERVICES(O COMMISSARYSREGULATIONS wQ0C (ASCR) APRIL 19879317656 693 8 3 354 ASSISTANT SECRETARY OF Defense (FORCE MANAGEMENT AND PERSONNEL)o022- .01 REPORT DOCUMENTATION I r. SPOWr .Rec-,p, Accessi, NonPAGE DoD 16 bftd Sbtittlo eArmed Services Commissary Regulations (ASCR) April 1987P. AuwtIQ) & Peorfmwu OrganiAzton Root. NoJ. JordanS. Porten.'eng Oqgantiat~e' Name and Address .P jao/Wr U-1t NoAssistant Secretary of Defense (Force Management . ,,.and Personnel) 11. C4flttU or(CNWashington, 20301 (C)(G)t3. SponawlIn Organisationi Memo and Address 33. TV"e of No"" & suPow lem~ry abstract (Lweit: *00 wef k)The purpose of this Regulation is to establish uniform policies relatingto the operation of the Defense commissary system and to define those whoare authorized to use this benefit. Congress has authorized -the Departmentof Defense to operate military commissaries as an integral element of themilitary pay and benefits package.)

2 The intent of the commissary system isto provide an income benefit through savings or discount purchases onfood-and household items necessary to subsist and maintain the householdof the military member and family for the inclusive period of compensatedduty/service. The primary consideration in authorizing commissaryprivileges is the compensation status of the sponsor military upon this stated intent, the military commissary system is consideredan essential and appropirated funded Oacumm'I Aaiiu1(sd* u. Ovecl~ltpee6. MetifileS/@ipewtlod" To fl. G hIieRlelease unlimited, for, saio by the, Technical Information Service "Coe To s w.) 12. P"eMee Soo Insr~c~fte " Noe~goUncl assi fipd "M ~Af PA~tU -y SIMSS=Ibo AN - ll~lll) SOO #IIWVCM M R~O$'I~mO e'p'rl ,, U1IS -2 d,,,$DoD SECRETARY OF DEFENSEWASHINGTON. 20301-4000 FORCE MANAGEMENTAND PERSONNELA pril 1987 FOREWORDThis Regulation is issued under the authority of DoD Directive , "Mili-tary Commissaries.

3 " Its purpose is to establish uniform policies relating tothe operation of the Defense commissary system and to define those who areauthorized to use this benefit. Simply, the Congress has authorized theDepartment of Defense to operate military commissaries as an integral elementof the military pay and benefits package. The intent of the commissary systemis to provide an income benefit through savings or discount purchases on foodand household items necessary to subsist and maintain the household of themilitary member and family for the inclusive period of compensated duty/service. Therefore, the primary consideration in authorizing commissaryprivileges is the compensation status of the sponsor military member. Basedupon this stated intent, the military commissary system is considered anessential and appropriated funded regulation implements existing statutes and Defense policy concerning thefunding strategy for commissaries. As prescribed by statute, most commissaryoverhead costs will be funded with appropriated funds.

4 Therefore, commissarygoods will be sold at cost plus a standard surcharge. The surcharge will beused to fund,prescribed overhead cost in order to offset the need for addi-tional appropriated funds. Because the commissary is an element of the mili-tary pay and benefits system, it is necessary that the military commissariesoperated by each of the Military Services offer a relatively uniform and stablerate of savings and comparable levels of service. Based upon current consider-ations, it is desired that funding requests be targeted to maintain a 25%average savings on purchase in the military commissary system as compared toprivate sector Regulation applies to the Office of the Secretary of Defense (OSD) and theDepartment of the Army, Navy, and Air Force, hereafter referred to collectivelyas "Military Departments."This Regulation is effective immediately and is mandatory for use by allMilitary Departments. The Military Departments may issue supplementaryinstructions when necessary to provide more detailed operating copy of supplementary instructions shall be forwarded to Office of theAssistant Secretary of Defense (Force Management and Personnel) (MilitaryManpower and Personnel Policy) OASD(FM&P)(MM&PP).

5 AooessiO0 ForNTIS GRA&IForward recommended changes to the Regulation through channels to: DTIC TAB 0 Office of the Assistant Secretary of Defense j.,(Force Management and Personnel)Washington, ;tritut ion/A-, CodemDTIC QUALITY INSPE(TED 3 Avail and/or: SpecialDoD Departments may obtain copies of this Regulation through their ownpublication channels. Other Federal agencies and the public may obtain copiesfrom the Department of Commerce, National Technical Information Service,5285 Port Royal Road, Springfield, VA ~n B. CoxAssistant S& retary of Defense "(Force Management and Personnel)iiDoD OF CONTENTSP aragraph PageReferences viiCHAPTER 1 GENERALPart A IntroductionPurpose 1-100 1-1 Numbering 1-101 1-1 Citation of Regulations 1-102 1-1 Deviations from Regulations 1-103 1-1 Part B Definition of TermsMilitary Departments 1-1 Military Services 1-1 Uniformed Services 1-1 Uniformed Personnel 1-1 Reserve Components 1-2 Dependent 1-2 Surviving Spouse 1-2 Orphan 1-2 Surviving Dependent Parents 1-3 Retired Personnel 1-3 Agent 1-3 Extended Active Duty 1-4 Active Duty for Training 1-4 Commissary 1-4 Overseas 1-4 CHAPTER 2 AUTHORIZED PATRONSPart A Scope of SectionGeneral 2-100 2-1 Part B PatronsList of Patrons 2-101 2-1 Uniformed Personnel 2-1 Retired Personnel 2-1 Fleet Reserve Personnel 2-1 Surviving Spouse and Dependents 2-1 Military Personnel of Foreign Nations 2-2 Official Organizations and Activitiesof the Military Services 2-2 Non-DoD Government Departments orAgencies in)

6 Overseas Areas 2-3 Hospitalized Veterans 2-3 Totally Disabled Veterans 2-3 Civilian Employees of the Stationed Outsideof the United States 2-3iiiDoD PageCivilian Employees of the MilitaryServices Within the United States 2-3 American National Red Cross Personnel 2-4 Retired Civilian Employees f the Guard 2-4 United Service Organization (USO) 2-4 United States Nongovernmental,Nonmilitary Agencies, andIndividuals in Overseas Commands 2-4 Medal of Honor Recipients 2- Dependents 2-5 Orphans 2-5 Surviving Dependent Parents 2-5 Part C Identification of PatronsPositive Identification Required 2-201 2-5 Types of Identification Required 2-202 2-5 Reserve Components IdentificationProcedures 2-203 2-5 Civilian Employees of the US GovernmentStationed Outside of the United StatesIdentification Procedures 2-204 2-6 CHAPTER 3 SCOPE OF OPERATIONSA uthorized Resale ItemsAuthorized Stockage Policy 3-101 3-1 CHAPTER 4 MISSION.

7 OPERATIONAL POLICIES ANDINSTRUCTIONSPart A MissionMission 4-101 4-1 Part B Restriction on PurchasesRestriction on Purchases 4-201 4-1 Part C Audits and InspectionsInternal Audits and Inspections 4-301 4-1 Part D Support of CommissariesStatement of Policy 4-401 4-1 Personnel 4-402 4-2 Carry-out or Bagger Personnel 4-2 Commissary Operating CostsRequiring Reimbursement 4-403 4-2 Transportation 4-2 Supplies 4-2 Purchase and Maintenance of Equipment 4-2 Utilities 4-2 Shrinkage, Spoilage, and Pilferage 4-3ivDoD PageFacility Construction Costs 4-3 Coupon Handling Fees Operating Costs NotRequiring Reimbursement 4-404 4-3 Coupon Handling Fees 4-3 Transportation 4-3 Services 4-3 Major Losses 4-3 Construction Costs 4-3 Utilities 4-3 Part E SalesCash and Credit Sales 4-501 4-4 Part F Pricing InstructionsStatement of Policy 4-601 4-4 Establishment of Surcharge 4-602 4-5 Pricing Surveys 4-603 4-5 Part G Offshore Acquisition"Statement of Policy 4-701 4-5 Part H AdvertisingStatement of Policy 4-801 4-6 Part I DonationsStatement of Policy 4-901 4-6 CHAPTER 5 ESTABLISHMENT, CONTINUANCE.

8 AND DIS-ESTABLISHMENT OF COMMISSARIESPart A PolicyGeneral Policy 5-101 5-1 Justification for Establishment ofCommissaries 5-102 5-1 Establishment of New Commissaries 5-103 5-1 Continuation of Commissary Stores 5-104 5-2 Disestablishment of Commissaries 5-105 5-2 CHAPTER 6 DEPARTMENT OF Defense COMMISSARYEXECUTIVE BOARDPart A PolicyGeneral Policy 6-101 6-1 Part B MembershipComposition 6-201 6-1 Permanent Alternates 6-202 6-1 Military Resale Board 6-203 6-1 Part C Board CharterFunctions 6-301 6-2V5 DoD D Meetings and ProceduresMeetings 6-401 6-2 Quorum 6-402 6-2 Executive Board Secretariat 6-403 6-3 APPENDIX A Instructions For Completing "DoD A-ICommissary Operations Report"RCS Report DD-FM&P(A)1187 APPENDIX B DoD Commisary Operations Report B-IRCS Report DD-FM&P(A)1187viDoD (a) Public Law 97-252, "Department of Defense Authorization Act, 1983(Uniformed Services Former Spouse's Protection Act)," September 8, 1982(W) The DoD Military Pay and Allowances Entitlements Manual(c) Title 33, United States Code, Sections 754a, 868a(d) Title 37, United States Code, Section 204(e) Public Law 99-145, "Department of Defense Authorization Act, 1986, Section1460, November 8, 1985(f) Title 10, United States Code, Chapters 67, 147, 367, 571, 867, and Sections2685, 4621, 7603, and 9621(g) DoD Directive , Interservice, Interdepartment, and InteragencySupport'(h) Title 38, United States Code, Chapters I and II(i) DoD Instruction , Identification Cards for Members of the UniformedServices, Their Dependents, and Other Eligible Individuals, June 6, 1984(j) Public Law 99-661, "National Defense Authorization Act of 1987," Section313, November 14, 1 GENERAL PROVISIONSPart A -Introduction1-100 PurposeArmed Services Commissary Regulations (ASCR)

9 Establish uniform policiesrelating to operating Army, Navy, Air Force, and Marine Corps rules, regulations, and directives of the Military Departments,not in conflict with these regulations or their amendments, shall remain ineffect and be enforced. These regulations are not intended to cover detailedprocedures or instructions of the respective Military NumberingThe numbering system of this Regulation is designed to permit insertionof additional sections, paragraphs, and pages within the appropriate chapterand part when revisions are Citation of Regulations"The Armed Services Commissary Regulations," and any paragraph may becited as "ASCR" followed by the paragraph number; thus, this paragraph wouldbe cited as ASCR Deviations from ASCRsDeviations from the requirements of ASCRs shall be made only in cases ofemergency, and such deviations shall be effective only until the emergency endsor until a proposed amendment can be submitted to the the Assistant Secretaryof Defense Force Management and Personnel (ASD(FM&P)) for consideration.

10 Areport of any deviation shall be furnished to the ASD(FM&P) and to the MilitaryDepartment B -Definition of Military DepartmentsThe Department of the Army, the Department of the Navy, and the Departmentof the Air Military ServicesThe Army, the Navy, the Air Force, the Marine Corps,and the Coast Uniformed ServicesUnless otherwise specified, the Army, Navy, Air Force, Marine Corps, CoastGuard, commissioned officers of the Public Health Service, and commissionedofficers, ship's officers, and members of the crews of vessels of the NationalOceanic and Atmospheric Administration (NOAA). Uniformed PersonnelMembers of the Army, Navy, Air Force, Marine Corps, Coast Guard, commis-sioned officers, ship's officers, members of the crews of vessels of theNOAA, commissioned officers of the Public Health Service, and members of theReserve components as defined in sections and , below, onextended active duty or on active duty for Reserve ComponentsThe Army National Guard and Air National Guard of the United States, the rmy Reserve, the Naval Reserve, the Air Force Reserve, the Marine CorpsReserve, and the Coast Guard DependentAny of the following:a.