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BID NO: CSPS01/2016-2017: APPOINTMENT OF A …

Page 1 of 51 Supplier BID NO: CSPS01/2016-2017: APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP HUMAN RESOURCE STRATEGY FOR CIVILIAN SECRETARIAT FOR POLICE SERVICE Page 2 of 51 Supplier Private Bag X922, PRETORIA, 0001 Van Erkom Building, Van Erkom Arcade, 7th Floor, 217 Pretorius Street PRETORIA, Tel: (012) 393 2500/2/3, Fax (012) 393 2536/8, WEB: YOU ARE HEREBY INVITED TO BID TO THE CIVILIAN SECRETARIAT FOR POLICE SERVICE BID NUMBER: CSP01/2016-2017 CLOSING TIME: 11:00 CLOSING DATE: 13 FEBRUARY 2017 BIDS RECEIVED AFTER THE CLOSING TIME AND DATE ARE LATE AND WILL AS A RULE NOT BE ACCEPTED FOR CONSIDERATION.

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Transcription of BID NO: CSPS01/2016-2017: APPOINTMENT OF A …

1 Page 1 of 51 Supplier BID NO: CSPS01/2016-2017: APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP HUMAN RESOURCE STRATEGY FOR CIVILIAN SECRETARIAT FOR POLICE SERVICE Page 2 of 51 Supplier Private Bag X922, PRETORIA, 0001 Van Erkom Building, Van Erkom Arcade, 7th Floor, 217 Pretorius Street PRETORIA, Tel: (012) 393 2500/2/3, Fax (012) 393 2536/8, WEB: YOU ARE HEREBY INVITED TO BID TO THE CIVILIAN SECRETARIAT FOR POLICE SERVICE BID NUMBER: CSP01/2016-2017 CLOSING TIME: 11:00 CLOSING DATE: 13 FEBRUARY 2017 BIDS RECEIVED AFTER THE CLOSING TIME AND DATE ARE LATE AND WILL AS A RULE NOT BE ACCEPTED FOR CONSIDERATION.

2 1. Kindly furnish us with a bid for services shown on the attached forms. 2. Attached please find SBD1, SBD2, , SBD4, , SBD8, SBD9, General Contract Conditions (GCC) and Terms of Reference (TOR). 3. If you are a sole agent or sole supplier you should indicate your market price after discount to your other clients or if that is not possible your percentage net profit before tax, in order to decide whether the price quoted is fair and reasonable. 4. The attached forms must be completed in detail and returned with your bid. Each bid document must be submitted in a separate sealed envelope stipulating the following information: Name and Address of the bidder, Bid number and closing date of bid.

3 Failure to complete and sign SBD1, , SBD4, SBD8, and SBD9 will automatically disqualify your bid. 5. The bid must be deposited into the tender box situated in the entrance of the Civilian Secretariat for Police Services, 217 Pretorius Street, Van Erkom Building, Van Erkom Arcade, 7th Floor, 217 Pretorius Street, Pretoria Yours faithfully MR SEBE DEPUTY DIRECTOR: DEMAND AND ACQUISITION MANAGEMENT DATE: Page 3 of 51 Supplier A. BACKGROUND The Civilian Secretariat for Police Service (CSPS) is an institution responsible for conducting civilian oversight over the police service.

4 The CSPS derives its mandate from the Constitution of the Republic of South Africa, Act 108 of 1996. The CSPS operates directly under the Minister of Police. Civilian Secretariat for Police Service is situated at: 217 Pretorius Street Van Erkom Building 7th Floor Pretoria 0001 PRETORIUS STREET PAUL KRUGER STREET TRENDZ PASSAGE 217 PRETORIUS STREET VAN ERKOM BUILDING (ARKADE) 7TH FLOOR PRETORIA PASSAGE WATCHUIS BUILDING (SAPS) THABO SEHUME (FORMER ANDRIES STREET) LIFT FISH & CHIPS INTERPARK PARCADE SAPS FRANCIS BAARD (FORMER SCHOEMAN STREET) Page 4 of 51 Supplier B.

5 SBD 1 INVITATION TO BID YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE CIVILIAN SECRETARIAT FOR POLICE SERVICE BID NUMBER: CSP01/2016-2017 CLOSING DATE: 13 FEBRUARY 2017 CLOSING TIME: 11:00 DESCRIPTION: APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP HUMAN RESOURCE STRATEGY FOR CIVILIAN SECRETARIAT FOR POLICE SERVICE (CSPS) The successful bidder will be required to fill in and sign a written Contract Form (SBD 7). BID DOCUMENTS MUST BE DEPOSITED IN THE BID/ TENDER BOX SITUATED AT: CIVILIAN SECRETARIAT FOR POLICE SERVICE 217 PRETORIUS STREET VAN ERKOM BUILDING 7TH FLOOR PRETORIA 0001 Bidders should ensure that bids are delivered timeously to the correct address.

6 If the bid is late, it will not be accepted for consideration. The bid box is generally open from Monday to Friday during office hours (7h30 to 16h00) ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS (NOT TO BE RE-TYPED) THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO MAY RESULT IN YOUR BID BEING DISQUALIFIED) NAME OF BIDDER .. POSTAL ADDRESS.

7 STREET ADDRESS .. TELEPHONE NUMBER CELLPHONE NUMBER .. FACSIMILE NUMBER E-MAIL ADDRESS .. VAT REGISTRATION NUMBER .. HAS AN ORIGINAL AND VALID TAX CLEARANCE CERTIFICATE BEEN SUBMITTED? (SBD 2) YES or NO HAS A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE BEEN SUBMITTED?(SBD ) YES or NO IF YES, WHO WAS THE CERTIFICATE ISSUED BY? Page 5 of 51 Supplier AN ACCOUNTING OFICER AS CONTEMPLATED IN THE CLOSE CORPORATION ACT (CCA) .. A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN ACCREDITATION SYSTEM (SANAS); A REGISTERED AUDITOR .. [TICK APPLICABLE BOX] (A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE) ARE YOU THE ACCREDITED REPRESENTATIVE IN SOUTH AFRICA FOR THE GOODS / SERVICES / WORKS OFFERED?

8 YES or NO [IF YES ENCLOSE PROOF] SIGNATURE OF BIDDER .. CAPACITY UNDER WHICH THIS BID IS TOTAL BID LNUMBER OF ITEMS (NB: TOTAL BID PRICE INCLUSIVE OF VAT MUST BE INDICATED ON THIS PAGE, FAILURE TO INDICATE MAY INVALIDATE YOUR BID) _____ ANY ENQUIRIES REGARDING THE BIDDING PROCEDURE MAY BE DIRECTED TO: Department: Civilian Secretariat for Police Service Contact Person: Mr KR Sebe or Ms NL Mokoena Tel: (012) 393 2569 / 1883 E-mail address: or ANY ENQUIRIES REGARDING TECHNICAL INFORMATION MAY BE DIRECTED TO: Contact Person: Ms Tebogo Mabitsi Tel: (012) 393 2500 / 2507 E-mail address.

9 Page 6 of 51 Supplier C. SBD 2 TAX CLEARANCE CERTIFICATE REQUIREMENTS It is a condition of bid that the taxes of the successful bidder must be in order, or that satisfactory arrangements have been made with South African Revenue Service (SARS) to meet the bidder s tax obligations. 1 In order to meet this requirement bidders are required to complete in full the attached form TCC 001 Application for a Tax Clearance Certificate and submit it to any SARS branch office nationally. The Tax Clearance Certificate Requirements are also applicable to foreign bidders / individuals who wish to submit bids.

10 2 SARS will then furnish the bidder with a Tax Clearance Certificate that will be valid for a period of 1 (one) year from the date of approval. 3 The original Tax Clearance Certificate must be submitted together with the bid. Failure to submit the original and valid Tax Clearance Certificate will result in the invalidation of the bid. Certified copies of the Tax Clearance Certificate will not be acceptable. 4 In bids where Consortia / Joint Ventures / Sub-contractors are involved, each party must submit a separate Tax Clearance Certificate. 5 Copies of the TCC 001 Application for a Tax Clearance Certificate form are available from any SARS branch office nationally or on the website 6 Applications for the Tax Clearance Certificates may also be made via eFiling.


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