BIDDING DOCUMENT TENDER No. : …

1 I _____ BIDDING DOCUMENT TENDER No. : ZICTA/ORD/06/2018 TENDER FOR THE SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF BRAILLE PRINTERS AND DESKTOP COMPUTERS WITH JAWS SOFTWARE TO FOUR SELECTED LEARNING INSTITUTIONS Purchaser: Zambia Information and Communications Technology Authority _____ Contact Details Head Office Corner Independence Avenue And United Nations Road Long Acres P. O. Box 36871 Lusaka, Zambia Tel:+260-211-240023 Email: FEBRUARY 2018 BIDDING DOCUMENT for Procurement of Goods Procurement of: TENDER for the supply, delivery, installation and commissioning of braille printers and desktop computers with Jaws software to four selected learning institutions Date Issued : February 26, 2018 TENDER No.

2 : ZICTA/ORD/06/2018 Employer : Zambia Information and Communications Technology Authority Lusaka, Zambia iii Invitation for Bids (IFB) Date: February 26, 2018 TENDER No. : ZICTA/ORD/06/2018 TENDER FOR THE SUPPLY, DELIVERY, INSTALLATION AND COMMISSIONING OF THREE (3) BRAILLE PRINTERS AND FORTY (40) DESKTOP COMPUTERS WITH JAWS SOFTWARE TO FOUR SELECTED LEARNING INSTITUTIONS The Government of the Republic of Zambia has provided funds towards the cost of advancing Information and Communications Technology (ICT) development in education and intends to apply part of the funds to cover the eligible payments under the Contract for the TENDER for the supply, delivery, installation and commissioning of three (3) braille printers and forty (40) desktop computers with Jaws software to four selected learning institutions.

3 In the 2018 Universal Access Services Fund, the Authority has made a provision towards the cost of acquiring equipment and related software for the visually impaired, and intends to apply some of the proceeds of these funds to payments under the contract for which the Invitation for Bids has been issued. The Authority Procurement Committee now invites sealed bids from reputable and eligible companies for the supply, delivery, installation and commissioning of three (3) braille printers and forty (40) desktop computers with Jaws software to selected learning institutions to four selected learning institutions.

4 The TENDER is packaged in Lots as follows: Lot No. Description Quantity 1 Braille Printers with starter rolls of braille paper 3 2 Desktop Computers with Jaws software 40 Section I. Instructions to Bidders iv Bidders must quote for all items and quantities specified in a Lot and are free to participate in one or both Lots. Bidders not quoting for items and quantities specified in a Lot will be considered non-responsive. The award of contracts shall either be on Lot basis or a combination of Lots, and the Purchaser will award the contract(s) to the most economical combination.

5 Interested bidders may obtain further information from the Acquisition and Supply Chain Unit. The telephone number is +260 211 240 023 and the email address is BIDDING documents can also be accessed on the Authority Website ( ). The bids should be submitted through the Zambia Public Procurement Authority Electronic Government Procurement platform. The closing date for the receipt of bids is Wednesday, March 28, 2018 at hours local time and any bids received after the time and date stipulated above shall not be accepted.

6 Hard copies shall not be accepted. The bids will be opened soon after TENDER closing in the Conference Room in the presence of bidders or their representatives who choose to attend. Head Acquisition and Supply Chain FOR/DIRECTOR GENERAL ZAMBIA INFORMATION AND COMMUNICATIONS TECHNOLOGY AUTHORITY Section I. Instructions to Bidders v Table of Contents PART 1 BIDDING Procedures .. 1 Section I. Instructions to Bidders .. 2 Section II. BIDDING Data Sheet (BDS) .. 16 Section III. Evaluation and Qualification Criteria.

7 20 Section IV. BIDDING Forms .. 23 Section V. Eligible Countries .. 36 PART 2 Supply Requirements .. 37 Section VI. Schedule of Requirements .. 38 PART 3 - Contract .. 48 Section VII. General Conditions of Contract .. 49 Section VIII. Special Conditions of 62 Section IX. Contract Forms .. 64 1 PART 1 BIDDING Procedures 2 Section I. Instructions to Bidders Table of Clauses A. General .. 4 1 Scope of Bid .. 4 2 Source of Funds .. 4 3 Fraud and Corruption .. 4 4 Eligible Bidders .. 5 5 Eligible Goods and Related Services.

8 5 B. Contents of BIDDING 6 6 Sections of BIDDING Documents .. 6 7 Clarification of BIDDING Documents .. 6 8 Amendment of BIDDING 6 C. Preparation of Bids .. 7 9 Cost of BIDDING .. 7 10 Language of Bid .. 7 11 Documents Comprising the Bid .. 7 12 Bid Submission Form and Price Schedules .. 7 13 Alternative Bids .. 7 14 Bid Prices and Discounts .. 7 15 Documents Establishing the Eligibility of the Bidder .. 8 16 Documents Establishing the Conformity of the Goods and Related Services .. 8 17 Documents Establishing the Qualifications of the Bidder .. 8 18 Period of Validity of Bids.

9 9 19 Bid Security .. 9 20 Format and Signing of Bid .. 10 D. Submission and Opening of Bids .. 10 21 Submission, Sealing and Marking of Bids .. 10 22 Deadline for Submission of Bids .. 10 23 Late Bids .. 10 24 Withdrawal, Substitution, and Modification of Bids .. 11 25 Bid 11 E. Evaluation and Comparison of Bids .. 12 26 Confidentiality .. 12 Section I Instructions to Bidders 3 27 Clarification of Bids .. 12 28 Responsiveness of Bids .. 12 29 Non-conformities, Errors, and Omissions .. 12 30 Preliminary Examination of 13 31 Examination of Terms and Conditions; Technical Evaluation.

10 13 32 Evaluation of Bids .. 13 33 Comparison of Bids .. 14 34 Post-qualification of the Bidder .. 14 35 Procuring Entity s Right to Accept Any Bid, and to Reject Any or All Bids .. 14 F. Award of Contract .. 14 36 Award Criteria .. 14 37 Procuring Entity s Right to Vary Quantities at Time of Award .. 14 38 Notification of Award .. 14 39 Signing of Contract .. 15 40 Performance Security .. 15 Section I Instructions to Bidders 4 Section I. Instructions to Bidders A. General 1 Scope of Bid The Procuring Entity indicated in the BIDDING Data Sheet (BDS), issues these BIDDING Documents for the supply of Goods and Related Services incidental thereto as specified in Section VI, Schedule of Requirements.