Building Information Modelling (BIM) Execution Plan

1 University of Cambridge Estate Management Greenwich House Madingley Road Cambridge CB3 0TX United Kingdom Insert Project Name Building Information Modelling (BIM) Execution Plan For University of Cambridge BIM Execution Plan Insert Project Name BIM Execution Plan Insert Project Name Rev Originator BIM Approved Date C Hinton BIM Strategy Group 26/06/15 C Hinton Amended MPDT 03/09/15 C Hinton EM Address Update 03/02/16 Controlled Document Distribution The Building Information Modelling Execution Plan (BEP) is a controlled document and shall be reviewed, approved and distributed under controlled conditions. This revision of the BEP is to be formally issued to: Nr Recipient Organisation 001 002 003 004 BIM Execution Plan Insert Project Name Contents 1 PURPOSE OF DOCUMENT 4 2 INTRODUCTION 5 3 PROJECT OVERVIEW AND AIMS 6 4 BIM REQUIREMENTS AND PROCESSES 8 5 PROJECT PROGRAMME 9 6 PROJECT TEAM, STAKEHOLDERS AND RESPONSIBILITIES 11 7 DELIVERABLES AND OUTPUTS 12 8 COLLABORATION 13 9 STANDARD METHOD AND PROCEDURE 17 10 PROJECT CLOSE OUT 20 11 ABBREVIATIONS & GLOSSARY OF TERMS 21 APPENDIX A MODEL PRODUCTION DELIVERY TABLE (MPDT)

2 25 APPENDIX B DROP SCHEDULE 26 APPENDIX C PROJECT DIRECTORY 28 APPENDIX D ROLES AND RESPONSIBILITIES 29 APPENDIX E CDE FOLDER STRUCTURE 35 APPENDIX F Information EXCHANGE SCHEDULE 37 APPENDIX G MEETINGS TERMS OF REFERENCE 40 APPENDIX H QUALITY CONTROL PROCEDURES 41 BIM Execution Plan Insert Project Name 1 Purpose of document The Building Information Modelling Execution Plan (BEP) is a core approved document which defines the BIM strategy and processes for the successful completion of Insert Project Name principally as a Level 2 BIM project in line with the objectives of the University of Cambridge. This document outlines the following to support collaborative processes to produce the Information required by University of Cambridge and provide support to the contract coordinator throughout the entire life cycle of the project: Responsibilities Requirements and processes Best practices Methods and protocols Relevant business processes Supporting software requirements This document should be considered for use to support Information provided for further consultant and contractor appointments and define requirements for consultant deliverables.

3 For additional project phases and further workstages outside of the scope of this document, this Information may be superseded under cover of letter distributed by the Client, but fundamental standards and naming / data structures shall be continued throughout the project. No part of this document should be construed as preventing the Consultants, Specialist Subcontracts and Specialist Suppliers from sharing their respective models at any time and in any format if this is to be helpful to project progress and co-ordination. BIM Execution Plan Insert Project Name 2 Introduction Distribution The BEP has been prepared with the support of the Client and project team, and will enable the proper administration of the document through revision and controlled re-issue. The BEP will be issued (or removed) from use under cover of letter or formal project manager s instruction.

4 Recipients of documents will be required to confirm that current issues are held and that relevant people are holding all applicable Information . Project Execution through BIM To allow the successful implementation of BIM, the team s capability and capacity has been assessed. In this context, requirements and processes to support the delivery of University of Cambridge requirements are detailed in this BEP. Applicable standards In order to establish a consistent approach to collaboration, University of Cambridge requires the core project team and its associated supply chain to adopt all standards, as defined in Section 3 of the Employer s Information Requirements. This in addition to the BEP and other industry standards outlined below. M = Mandatory R = Recommended Application Standards Guidance Collaboration Project stages File naming Object naming Drawing Classification LOD CDE Costing COBie Contracts Industry Additional or superseding standards Bespoke BIM Execution Plan (BEP) M M M M M M M Table 1: Applicable standards In order to facilitate the effective use of BIM on this project, the cic bim protocol may be appended to any appointment documentation.

5 BIM Execution Plan Insert Project Name 3 Project overview and aims Project overview Client University of Cambridge Project name Insert Project Name Short project description Project address Correspondence address Project value Contract type Plan of works RIBA Plan of Works 2013 Table 2: General project Information BIM Execution Plan Insert Project Name Project BIM objectives Success factors the highest level, general project success factors provide the basis for BIM process development and have been described in the Employer s Information Requirements. Any additional success factors will be released within further amendments of this document. Documents and mechanisms processes and contractual mechanisms are as follows: Agreed Employer s Information Requirements (EIR). Contractual protocols that support the success factors and requirements.

6 Provision of a Common Data Environment that supports the success factors and requirements. Key Performance Indicators (KPIs) A set of KPIs is to be agreed and documented in the Project Execution Plan. These require data input from the relevant project team members. Once agreed, KPIs which affect BIM processes and deliverables are to be documented in the next revision of the BEP. Insert KPI 1 Insert KPI 2 Insert KPI 3 Insert KPI 4 BIM Execution Plan Insert Project Name 4 BIM requirements and processes Building Information Modelling (BIM) uses Refer to Section of the EIR for a complete list of BIM uses that have been categorised by the client. Uses identified as High should be fulfilled for Insert Project Name. Moderate and Low uses that are to be implemented on this project should be agreed through team collaboration with University of Cambridge.

7 Level of Definition Summary for development of geometry definition and model usability are mapped against project work stages to support the project deliverables and support BIM uses. These requirements are to be understood by all consultants and incorporated in the post-contract BEP. Interpretation and meaning of Level of Definition is in accordance with the NBS BIM Toolkit Specification. Refer to Appendix D of the EIR. Geometric Information requirements Model Production Delivery Table level of development required at each project work stage (RIBA PoW 2013 ) and the party responsible for delivering that Information is defined in Appendix A. This must be strictly adhered to unless explicitly agreed by all relevant parties including the BIM Leader and University of Cambridge. In future work stages, any amendment to Level of Definition requirements must be explicitly agreed by all members of the project team to the benefit of the project.

8 Stakeholders will ensure that the Model Production Delivery Table (MPDT) is in alignment with the project design responsibilities matrix and provide comments to this effect. Non-geometric Information requirements following is defined in Appendix A and Appendix B of the EIR. COBie requirements (Matrix) Basic parameter requirements Client specific requirements for asset data It is important that all stakeholders familiarise themselves with the parameter requirements and ensure that BIM object templates and component lists take into consideration the data type required. BIM Execution Plan Insert Project Name 5 Project programme Master programme The main elements of the master programme has been developed to include BIM processes, design, procurement, construction, commissioning and completion. The project team is required to adhere to this programme and commit resource as necessary to achieve the required dates.

9 Detailed programmes have been realised within the constraints set by the master programme. This includes a design programme, a construction programme, an operation programme and a BIM implementation programme. BIM implementation programme The BIM implementation programme has been created by the BIM Leader and illustrates the main activities associated with initiating and monitoring BIM processes referred to in APPENDIX J of the EIR. Taking into account the master project programme, and through engagement with the Client and project team, the following constraints and milestones have been identified as impacting the BIM implementation programme: Site conditions Planning permission Tender process Key data drops BIM data exchange trial Project milestones The following milestones are based on the Master Programme dated 00/00/0000: Milestone Date Insert project milestone 1 00/00/0000 Insert project milestone 2 00/00/0000 Insert project milestone 3 00/00/0000 BIM Execution Plan Insert Project Name Critical milestones for the Execution of Insert Project Name as a fully collaborative BIM project are the data drops.

10 The dates for these drops can be found at Appendix B. Figure 1: Data drops and gateway points through the project lifecycle Refer to Section of the EIR to more Information regarding data drop management. BIM Execution Plan Insert Project Name 6 Project team, stakeholders and responsibilities Overview The various parties to the project, their roles, responsibilities and relationships are described in this section to minimise duplication or gaps. All parties should make a concerted effort to maintain continuity of personnel. A full Project Directory is included in Appendix C. BIM capability teams have been assessed as to their competency to work utilising a collaborative, iterative approach, facilitated by BIM. Where appointed team members are identified as requiring support in this area, the potential impact to the project should be assessed and appropriate measures, such as training or mentoring from other team members should be undertaken.