1 BY ORDER OF THE AIR FORCE INSTRUCTION 36-3202. SECRETARY OF THE AIR FORCE . 22 NOVEMBER 2005. Incorporating Change 1, 30 SEPTEMBER 2009. Personnel SEPARATION DOCUMENTS. COMPLIANCE WITH THIS PUBLICATION IS MANDATORY. ACCESSIBILITY: Publications and forms/IMTs are available for downloading or ordering on the e-Publishing website at RELEASABILITY: There are no releasability restrictions on this publication. OPR: HQ AFPC/DPPRS (Ms. Nancy Certified by: HQ AFPC/DPP. Baker) (Col Steven F. Maurmann). Supersedes: AFI 36-3202, 20 May 1994 Pages: 59. This INSTRUCTION explains how to control, prepare, and distribute separation documents and control lists of Separation Program Designator (SPD) codes. Separation occurs when members of the Air FORCE (AF) leave active duty, move from one active duty status to another, or are discharged, retired, transferred, dismissed, or released.
2 This INSTRUCTION implements Air FORCE Policy Directive (AFPD) 36-32, Military Retirements and Separations, 14 July 1993, Department of Defense (DoD) INSTRUCTION (DODI) , Certificate of Release or Discharge from Active Duty (DD Form 214/5 Series), 6 January 1989; and portions of DoD Directive (DoDD) , Enlisted Administrative Separations, 21 Dec 93, DoD. Directive , Separation of Regular Commissioned Officers, 21 Dec 93. The Privacy Act of 1974 affects this INSTRUCTION . Title 10, United States Code ( ), Armed Forces, Sections 1168 and 1169, authorize the maintenance of the System of Records FO36 AFPC P, Separation Case Files, (Officer and Airman) prescribed by this INSTRUCTION . A Privacy Act statement must be included on DD Form 214WS, Certificate of Release or Discharge From Active Duty. This publication does apply to the Air FORCE Reserve Command (AFRC) and the Air National Guard (ANG).
3 Any organization may supplement this volume. Air FORCE INSTRUCTION (AFI) 33-360, volume 1, AF Content Management Program-Publications discusses how to process supplements to publications. 2 AFI36-3202 22 NOVEMBER 2005. Any organization may supplement this publication which must be approved and reviewed by the OPR. Major commands (MAJCOM), field operating agencies (FOA), and direct reporting units (DRU) must send one copy of their published and or posted supplement to Headquarters AF. Personnel Center, Airman Separations Section (HQ AFPC/DPPRS), 550 C St West, Suite 3, Randolph AFB TX 78150-4713 and a courtesy copy to HQ AFPC/DPDXI (Publishing Office), 550 C St West, Suite 48, Randolph AFB, TX 78150-4750. Other organizations send one copy of each published and or posted supplement to the next higher headquarters. Attachment 1 is a glossary. The Paperwork Reduction Act of 1995 affects this INSTRUCTION .
4 Ensure that all records created by this INSTRUCTION are maintained in accordance with AFMAN 37-123, Management of Records, and disposed of in accordance with AF Records Disposition Schedule ( ). Refer recommended changes and conflicts between this and other publications to the OPR at HQ. AFPC/ DPPRS on Air FORCE (AF) Information Management Tool (IMT) 847, Recommendation for Change of Publication. Send an information copy to HQ AFPC/DPDXI, 550 C Street West, Suite 48, Randolph AFB TX 78150-4750. The use of the name or mark of any specific manufacturer, commercial product, commodity, or service in this publication does not imply endorsement by the Air FORCE . SUMMARY OF CHANGES. This interim change implements new guidelines for the Separation Processing Base of Choice (SPBC) program impacting members separating or retiring from overseas effective 1 January 2009 or later, restricts usage of SPB program to certain overseas members, identifies method for requesting travel to SPB as an exception, and clarifies Military Personnel Flight/Section (MPF/MPS) processing responsibilities and those now centralized at the Air FORCE Personnel Center (AFPC).
5 A margin bar indicates newly revised material. Section A Citing Authority 4. 1. Authority for Separation.. 4. Section B Preparing the Documents 4. 2. What Are Separation Documents Used For? .. 4. 3. Who Issues Separation Documents? .. 4. 4. When to Use DD Forms 214 and 256AF.. 5. 5. Preparing DD Form 214.. 6. 6. Continuation Sheets.. 6. 7. Incomplete DD Form 214.. 6. AFI36-3202 22 NOVEMBER 2005 3. Section C Controlling Forms and Codes 7. 8. Controlling DD Forms 214 and 215.. 7. 9. Controlling Separation Program Designator (SPD) Codes.. 8. Section D Distributing Separation Documents 8. 10. Distributing DD Form 214.. 8. 11. Distributing Other Separation Documents.. 9. 12. Undeliverable Separation Documents.. 9. 13. Replacing Separation Certificates.. 9. Section E Separation Procedures 10. 14. Effective Time.. 10. 15. Where Members Are Separated.. 10. 16.
6 Requests for Separation in Overseas Areas.. 11. 17. Departure Ceremony.. 12. Section F Post Separation Procedures 12. 18. Correcting DD Form 214.. 12. 19. Copies of the DD Form 214.. 13. Section G Status of Discharge 14. 20. Requesting the Reason for Discharge.. 14. 21. Reviewing a Discharge.. 14. Section H Naturalized Personnel and Aliens 15. 22. Naturalized Personnel Separated Under Other Than Honorable Conditions.. 15. 23. Aliens Discharged for Alienage and Desertion.. 15. 24. Information Collections, Records, and Forms/IMTs.. 16.. 17. Table 1. Agencies Authorized to Reissue Copies of DD Form 214 or Issue the DD Form 215 (see note).. 18. Table 2. Issuing DD Form 214.. 20. Table 3. Authorized Entries on Discharge Certificates.. 22. Table 4. How to Prepare DD Form 214.. 22. Table 5. Distributing DD Form 214.. 40. Attachment 1 GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION 41.
7 Attachment 2 WAR AND MOBILIZATION PROCEDURES 47. 4 AFI36-3202 22 NOVEMBER 2005. Attachment 3 TITLE 48. Attachment 4 TITLE 49. Attachment 5 DISCHARGE REVIEW FACT SHEET (SEE NOTE) 58. Section A Citing Authority 1. Authority for Separation. Members who separate from active service are issued separation documents as authorized by the law (Attachment 1) and DOD and United States (US) Air FORCE (USAF) separation policies and procedures. Do not cite this INSTRUCTION as an authority for separation. AFI 36-2102, Base-Level Relocation Procedures, tells how to process a member for separation at base level. The War and Mobilization Procedures are in Attachment 2. Section B Preparing the Documents 2. What Are Separation Documents Used For? DD Form 256AF, Honorable Discharge, is used to discharge members who separate from the AF with an honorable characterization and not released to the Reserve components.
8 Members who fulfill their obligation with the reserve forces are issued this certificate when discharged with an honorable service characterization. This certificate is issued to all active duty enlisted members who reenlist within 24 hours of their separation. DD Form 214, Certificate of Release or Discharge From Active Duty, meets the legal requirements for issuing a discharge certificate (Title 10, , section 1168) and: Provides the military services with information about military personnel for administrative purposes. Helps determine eligibility for reenlistment. Provides separating members with brief, clear records of their active military service at the time they are transferred, released, discharged, or retired. Provides government agencies with information they need to administer the federal and state laws that apply to persons who have been discharged, otherwise released, or transferred to a Reserve component.
9 DD Form 214WS helps personnel to prepare DD Form 214 and to make sure the data entered on the form is accurate. DD Form 215, Correction to DD Form 214, Certificate of Release or Discharge From Active Duty, corrects errors found after a DD Form 214 is issued or completes a DD. Form 214 with up-to-date information. Only the agencies listed in Table 1. and paragraph may prepare this form. 3. Who Issues Separation Documents? Normally, the MPF issues discharge or release-from-active-duty separation documents. Exceptions are: AFI36-3202 22 NOVEMBER 2005 5. Retirements Branch (HQ AFPC/DPPRR), and HQ Air Reserve Personnel Center, Reference Services Branch (HQ ARPC/DRSS), issue separation documents when they are instructed to do so by the AF Board of Correction of Military Records (AFBCMR) or the AF Discharge Review Board (AFDRB). HQ AFPC/DPPDS issues discharge certificates (DD Forms 256AF) to members who are removed from the temporary disability retired list (TDRL) and discharged; or according to the guidelines contained in AFI 36-2602, Active Duty Service Determinations for Civilian or Contractual Groups.
10 The Air National Guard of the US (ANGUS) or USAF Reserve (USAFR). servicing MPF or ARPC/DR (for individual mobilization augmentees [IMA]) that services the unit of assignment prepares DD Form 214 in accordance with paragraph for Air Reserve Component (ARC) member who completes 90 continuous calendar days or more of active duty or active duty for training (ADT), or an initial active duty training tour. 4. When to Use DD Forms 214 and 256AF. Issue DD Form 214 as required by Table 2. Do not issue any other discharge certificate to: Enlisted members of the Regular AF who are released from active duty and transferred to a Reserve Component. Reserve Component members who are released from active duty and then revert back to their assigned reserve component in a ready reserve status. Members who are retired. NOTE: See AFIs 36-3212, Physical Evaluation for Retention, Retirement, and Separation and 36-3203, Service Retirements, concerning retirement certificates.