BY ORDER OF THE AIR FORCE INSTRUCTION 36-2406 …

1 BY ORDER OF THE AIR FORCE INSTRUCTION 36-2406 . SECRETARY OF THE AIR FORCE 15 APRIL 2005. Personnel OFFICER AND ENLISTED. EVALUATION SYSTEMS. COMPLIANCE WITH THIS PUBLICATION IS MANDATORY. NOTICE: This publication is available digitally on the AFDPO WWW site at: OPR: HQ AFPC/DPPPEP Certified by: HQ AFPC/DPP. (MSgt Robert Neumuller) (Col Steven F. Maurmann). Supersedes AFI 36-2406 , 5 April 2005 Pages: 160. Distribution: F. The governing policy for this INSTRUCTION is Air FORCE Policy Directive (AFPD) 36-24, Military Evalua- tions. This INSTRUCTION provides procedures for implementing Air FORCE (AF) Evaluation Systems policy for the Officer Evaluation System (OES) and Enlisted Evaluation System (EES).

2 It describes how to pre- pare, submit, and manage forms required by this Air FORCE INSTRUCTION (AFI). It applies to all major com- mands (MAJCOM), field operating agencies (FOA), direct reporting units (DRU), and other Air FORCE activities, as well as Regular Air FORCE , Air National Guard (ANG) and Air FORCE Reserve (USAFR). activities, officers, and enlisted (except ANG) personnel. While the philosophy and intent of the OES/. EES pertain to the ANG and USAFR, modifications are necessary. This INSTRUCTION also provides proce- dures governing evaluation of brigadier and major generals. Field agencies may not publish supplements that change basic policies/procedures or merely duplicate the text of these instructions .

3 Supplements initiated at MAJCOM level or below require HQ USAF/DPFP. and HQ AFPC/DPPPE approval before publication. Process supplements that affect any military person- nel function as shown in AFI 33-360, volume 1, Publications Management Program. Send published copies of approved supplements to HQ USAF/DPFPP, HQ AFPC/DPPPE, HQ AFPC/DPPPA, and HQ. ARPC/DPP. Field agencies must get HQ AFPC/DPPPE and AFDPO/PPP approval before using locally created versions of the AF Forms prescribed by this INSTRUCTION . The Privacy Act of 1974 affects this INSTRUCTION . Title 10, United States Code, Section 8013 and Executive ORDER 9397, 22 November 1943, authorize the Air FORCE to collect and maintain the records in this INSTRUCTION .

4 System of Records Notice F036 AF PC A, Effectiveness/Performance Reporting Systems, applies. Evaluators (except civilian and foreign-service evaluators) must provide their social security number (SSN). Use the SSN to verify the identity of the evaluator for research and accountability. Maintain and dispose of all records created as a result of prescribed processes IAW AFI 33-332, Air FORCE Privacy Act Program. The Paperwork Reduction Act of 1974 as amended in 1996, and the Forms Management Program IAW. AFI 37-160, volume 2, Forms Management Program, affects this INSTRUCTION . See Attachment 1 for glossary of references and supporting information used in this publication.

5 Attachment 2 is a quick ref- 2 AFI36-2406 15 APRIL 2005. erence subject guide, which takes the place of a detailed table of contents. We recommend you review the attachments before reading this document. SUMMARY OF REVISIONS. This change incorporates interim change (IC) 2005-2 (Attachment 4). This update changes procedures on considering advanced academic education when preparing Officer Performance Reports and Promo- tion Recommendation Forms (PRFs). See the last attachment of the publication, IC 2005-2, for the com- plete IC. A bar (|) indicates revision from the previous edition. Chapter 1 GENERAL CONSIDERATIONS 6.

6 Purpose.. 6. Forms Used and Restrictions on Their Use: .. 6. Evaluator Accountability.. 7. Waiver Authority.. 9. Table Mailing Addresses for Correspondence.. 10. Chapter 2 PERFORMANCE FEEDBACK PROCESS 11. Purpose.. 11. Responsibilities.. 11. Who Requires a Performance Feedback.. 12. Guidance for Conducting Feedback Sessions.. 12. When to Hold Documented Feedback Sessions.. 12. The Performance Feedback Notice.. 12. Which PFW Form to Use.. 13. Preparing the PFW.. 13. Disposition and Access.. 14. Failure of Rater to Conduct or Document a Feedback Session.. 14. Tracking Feedback Sessions.. 14.

7 Table Performance Feedback Requirements.. 15. Chapter 3 PERFORMANCE REPORTING 17. Evaluator Requirements.. 17. Responsibilities.. 20. When to Submit Performance Reports.. 24. Who Requires Performance Reports.. 24. AFI36-2406 15 APRIL 2005 3. Who Does Not Require Performance Reports.. 24. Mandatory Comments.. 26. Inappropriate Evaluator Considerations and Comments.. 27. Processing Performance Reports.. 31. Referral Report Procedures.. 35. Air FORCE Advisor Program.. 40. Acquisition Examiner Program.. 41. Preparing Evaluation Reports.. 41. Updating the Personnel Data System.. 42. Figure Referral Memorandum.

8 (Date) .. 43. Table Detailed instructions for Completing AF Forms 707A and 707B (see note 1).. 45. Table Detailed instructions for Completing AF Forms 910 and 911 (see note 1).. 54. Table When to Prepare OPRs for Officers on the ADL and ANG Officers.. 63. Table When to Prepare OPRs on USAFR Officers not on the Active Duty List (see note 1).. 65. Table Routing of OPRs for ANG and USAFR Officers not on EAD.. 67. Table Office of Record and Distribution Required for OPRs (see note 1).. 68. Table When to Submit EPRs on Airmen on AD (see notes 1 and 2).. 70. Table When to Submit EPRs on USAFR Airmen Not on AD (see note 1).

9 73. Table Office of Record and Distribution of EPRs for Airmen on AD.. 74. Table Office of Record and Routing for EPRs on Airmen Not on AD. (see notes 1 and 2).. 75. Table Missing and Late Enlisted Reports (see note 1).. 76. Chapter 4 AF FORM 77, LETTER OF EVALUATION SHEET 78. Purpose.. 78. Missing Reports.. 78. Voids in Records.. 78. Continuation Sheets for Referral Reports.. 78. Air FORCE Advisor Examination.. 78. Acquisition Examination.. 78. Letter of Evaluation (LOE).. 78. 4 AFI36-2406 15 APRIL 2005. Other Purposes.. 80. Table instructions for Completing LOEs, AF Advisor Reviews, and Acquisition Examinations (AF Form 77).

10 81. Chapter 5 CONTINGENCY AND WARTIME PROVISIONS 83. Purpose.. 83. General Guidance.. 83. When Submit Performance Reports.. 83. Evaluator Requirements and Procedures for EPRs and OPRs.. 84. Referral Report Procedures.. 84. Routing Reports.. 84. Quality Control Review.. 85. Interruption or Loss of Automated Data Processing (ADP) Support.. 85. Chapter 6 AF FORM 475, EDUCATION/TRAINING REPORT 86. When to Use Training Reports (TR).. 86. Training Report Submission.. 86. Who Prepares a TR.. 87. Referral Training Reports.. 87. Routing and Responsibilities.. 88. Table instructions for Completing AF Form 475 (see notes 1 and 9).