California Accidental Release Prevention (CalARP) …

1 California Accidental Release Prevention ( calarp ) Program Administering Agency Guidance January 31, 2005 California Emergency Management Agency 01/31/05 Page 2 of 174 calarp Program Administering Agency Guidance Preface This document provides general guidance to help Administering Agencies (AAs) implement and enforce the California Accidental Release Prevention ( calarp ) Program. The intent is to identify the elements of the Program applicable to each regulated business, and assist AAs with oversight of the calarp Program statutes and regulations. This document is not a substitute for the calarp Program regulations; it does not impose legally binding requirements. About This Document This document follows the format of the California Code of Regulations, Title 19, Division 2, Chapter : California Accidental Release Prevention ( calarp ) Program.

2 The regulatory sections are presented in parentheses for ease of reference. Acknowledgements The California Emergency Management Agency (Cal EMA) would like to thank the following people for their valuable assistance in the preparation of this document: Howard Wines, Hazardous Materials Specialist, City of Bakersfield Fire Department Robert Distaso , Fire Safety Engineer, Orange County Fire Authority Randall L. Sawyer, Supervisor, Accidental Release Prevention programs , Contra Costa County Health Services Department Beronia Beniamine, Senior Hazardous Materials Specialist, Stanislaus County Environmental Resources Department Angie Proboszcz, Risk Management Program Coordinator, USEPA Region 9 Jon Christenson, Senior Environmental Health Specialist, Merced County Department of Public Health Teresa Quiaoit, Hazardous Material Specialist III, Los Angeles County Fire Department Cal EMA staff: Jack Harrah, Hazardous Substances Scientist Cara Roderick, Hazardous Substances Scientist Charles Snyder, Hazardous Substances Scientist Brian Abeel, Hazardous Substances Scientist Steven DeMello, Program Manager II, Technological Hazards Division Deni Gray, Associate Governmental Program Analyst Dr.

3 Frederick Lercari, Associate Toxicologist Fred Mehr, Hazardous Substances Scientist Michael Warren, Senior Emergency Services Coordinator Norm Wobschall, Graphic Designer David Zocchetti, Staff Counsel California Emergency Management Agency 01/31/05 Page 3 of 174 calarp Program Administering Agency Guidance About the January 31, 2005 Revision The current version of this document is intended to reflect the June 28, 2004 revision to the calarp regulations, California Code of Regulations, Title 19, Division 2, Chapter In addition to correcting numerous minor errors in spelling, grammar and math (and hopefully not introducing too many more), the following list outlines the changes that have been made to the August 28, 2003 calarp Administering Agency Guidance. Pages 23-24, Section (d) Registration.

4 Several new fields added. Page 30, Section Executive summary. No longer includes Release scenarios. Page 33, Section (c) and (d) RMP Updates. De-registration added. Page 33, Section Required RMP Corrections. New section. Page 39-40, Section Quick Reference Worst Case Release Scenario Requirements. Updated flammable fuel requirements. Page 75, Section Threshold determination. Elaboration on threshold determination for chemicals with listed concentrations. Page 108, Appendix D calarp Program Table of Deadlines. De-registration added. Pages 118-154, Appendix G Example Forms and Letters. Several new forms added, including a new version of the registration form, with the new 2004 fields. Page 155, Appendix H Acronym list. SIC deleted, NAICS added.

5 Page 158, old Appendix J List of Federal Registers. This appendix was deleted. Page 158, Former Appendix K now designated Appendix J. Pages 158-170, new Appendix J calarp Program Evaluation Questions. Questions updated to reflect 2004 regulations. California Emergency Management Agency 01/31/05 Page 4 of 174 calarp Program Administering Agency Guidance TABLE OF CONTENTS Introduction Chapter 1 General (Article 1) ..13 Selected Definitions (Section ) ..13 Applicability (Section ) ..14 General Requirements (Section ) ..15 calarp Program Management System (Section ) ..17 Emergency Information Access (Section ) ..18 Chapter 2 Registration (Article 2) ..23 Registration (Section ) ..23 Chapter 3 Risk Management Plan (RMP) Components and Submission Requirements (Article 3).

6 25 Submission (Section ) ..25 RMP Review Process (Section ) ..27 RMP Executive Summary Component (Section ) ..30 RMP Offsite Consequence Analysis and Five-year Accident History Components (Sections and )..31 RMP Program 2 Prevention Program Component (Section ) ..31 RMP Program 3 Prevention Program Component (Section ) ..31 RMP Emergency Response Program Component (Section ) ..32 RMP Certification (Section ) ..32 RMP Updates (Section ) ..32 Required RMP Corrections (Section ) ..33 Covered Process Modification (Section ) ..34 Certificate of Occupancy (Section ) ..34 Chapter 4. Hazard Assessment (Article 4) ..35 Hazard Assessment Applicability (Section ) ..35 Offsite Consequence Analysis Parameters (Section ) ..36 Worst-Case Release Scenario Analysis (Section ).

7 37 Alternative Release Scenario Analysis (Section ) ..40 Defining Offsite Impacts to the Population (Section )..40 Defining Offsite Impacts to the Environment (Section ) ..41 Offsite Consequence Analysis Review and Update (Section ) ..41 Offsite Consequence Analysis Documentation (Section ) ..41 Five-year Accident History (Section ) ..42 California Emergency Management Agency 01/31/05 Page 5 of 174 calarp Program Administering Agency Guidance Chapter 5. Program 2 Prevention Program (Article 5) ..43 Safety Information (Section ) ..43 Hazard Review (Section ) ..43 Operating Procedures (Section ) ..44 Training (Section ) ..45 Maintenance (Section ) ..46 Compliance Audits (Section ) ..47 Incident Investigation (Section ) ..48 Chapter 6. Program 3 Prevention Program (Article 6).

8 49 Process Safety Information (Section ) ..49 Process Hazard Analysis [PHA] (Section ) ..51 Operating Procedures (Section ) ..54 Training (Section ) ..55 Mechanical Integrity (Section ) ..58 Management of Change (Section ) ..61 Pre-Startup Review (Section ) ..62 Compliance Audits (Section ) ..63 Incident Investigation (Section ) ..64 Employee Participation (Section ) ..66 Hot Work Permit (Section ) ..67 Contractors (Section ) ..68 Chapter 7. Emergency Response Program (Article 7) ..70 Emergency Response Applicability (Section ) ..70 Emergency Response Program (Section ) ..71 LEPC Coordination ..73 Chapter 8. Regulated Substances for Accidental Release Prevention (Article 8) ..75 Threshold Determination (Section ) ..75 Exemptions and Exclusions (Sections and ).

9 77 List of Substances (Section ) ..77 Chapter 9. Other Requirements (Article 9) ..78 Recordkeeping (Section ) ..78 Audits (Section ) ..78 Inspections (Section ) ..80 Enforcement (Section ) ..81 Availability of Information to the Public (Section ) ..81 California Emergency Management Agency 01/31/05 Page 6 of 174 calarp Program Administering Agency Guidance Permit Content and Air Permitting Authority or Cal EMA Requirements (Section ) ..82 Chapter 10. Local Program Evaluation (Article 10) ..84 Dispute Resolution (Section ) ..84 AA Compliance (Section ) ..84 Maintenance of AA Authorization and Reporting (Section ) ..85 Coordination with the Unified Program (Section ) ..85 Performance Audit Submission (Section ) ..85 Administering Agency Performance Evaluations (Section ).

10 86 Cal EMA Authority (Section ) ..86 Chapter 11. Technical Assistance (Article 11) ..87 Technical Assistance (Section ) ..87 Exhibits 1-1: Stationary Sources ..19 1-2: Process Representation ..20 1-3: Program Applicability ..21 1-4: Program Level Appendices Appendix A: calarp Program Combined List of Chemicals and Thresholds Appendix B: Table of Toxic Endpoints Appendix C: Table of State-Specific calarp Program Information Appendix D: calarp Program Table of Deadlines Appendix E: Best Practices for Local Government Appendix F: Suggestions for Making Risk Determinations: calarp Program Facility Risk Ranking Appendix G: Example Forms and Letters Appendix H: Acronym List Appendix I: Resource List Appendix J: calarp Program Evaluation Questions California Emergency Management Agency 01/31/05 Page 7 of 174 calarp Program Administering Agency Guidance INTRODUCTION The California Accidental Release Prevention ( calarp ) Program The calarp Program was established in California to prevent Accidental releases of those substances determined to potentially pose the greatest risk of immediate harm to the public and the environment.