Center for Educational Performance and Information ...

1 Center for Educational Performance and Information (CEPI) Michigan Student Data System (MSDS) Collection Details Manual Version 2017-18 School Year Updated: 12/8/2017 Questions: Email: Phone: 517-335-0505 x3 Michigan Student Data System (MSDS) Collection Details Page 2 of 450 Contents Introduction .. 4 Data Use .. 4 Your Account .. 5 Changing Your Password .. 5 Help and Resources .. 5 Business Rule Documents .. 6 Index of Revisions .. 7 Revisions in the current school year .. 7 Re visions from the prior school year .. 7 Component and Characteristic Details .. 11 Assessment .. 11 Attendance .. 18 Discipline .. 27 Early Childhood Programs .. 63 Early Childhood Special Education Assessment .. 95 Exit Assessment Date .. 105 Early On .. 116 Enrollment.

2 146 General Education FTE .. 161 Homeless Demographics .. 166 Initial IEP .. 171 Initial IFSP .. 188 Title III English Learner (EL) and Immigrant .. 197 Membership .. 212 Part B Referral .. 218 Part C Assessment Component .. 232 Personal 256 Personal Curriculum .. 270 Personal Demographics .. 277 Program Participation .. 290 School Demographics .. 299 Seclusion & Restraint .. 314 Section 23a .. 319 Michigan Student Data System (MSDS) Collection Details Page 3 of 450 Section 25 .. 322 Supplemental Nutrition Eligibility (SNE) .. 325 Special Education .. 332 Student Course .. 380 Student Record Maintenance (SRM) .. 412 Submitting Entity .. 415 Title I TAS .. 420 TAS Support Services .. 424 Appendix A: Michigan OSEP Summary Data Collection Form for 3 5 Year Olds.

3 426 Appendix B: Michigan Child Outcomes Form (COSF) Cheat Sheet .. 428 Appendix C: Acknowledgement of Testing Volunteers .. 430 Definitions .. 431 Table of Characteristics .. 445 Michigan Student Data System (MSDS) Collection Details Page 4 of 450 Introduction The Michigan Student Data System (MSDS) is one of several data collection systems managed by CEPI and is used for the collection of student-level data for state and federal reporting, as well as for funding allocations. MSDS interacts with other State of Michigan data applications to improve tracking, consistency and accountability, as well as reduce data duplication. The MSDS is extremely flexible, allowing users to develop data reporting procedures for their individual situations.

4 With that flexibility comes a large set of reports and data quality tools. As the MSDS is a Web-based application, there is nothing to download or install. One of the driving forces behind the MSDS is the capability of collecting more detailed and complex student data. By using an XML file structure, the MSDS can collect multi-valued data for students . For example, if a special education student has more than one occurrence of discipline, multiple Discipline Components can be reported for each occurrence. We have also standardized codes to allow better connectivity to other state and federal systems. We have designed this document as a guide to the components and characteristics used in MSDS collections for the 2017-18 school year. We will release new versions or addendums with any necessary updates as needed.

5 The Index of Revisions section will list all revisions or addendums we publish during the current school year. We recommend that users regularly refer to the CEPI website ( ) and updated postings of this document for the most current Information about specific collection and data requirements. We also recommend that users watch the What's New section on the MSDS home page and subscribe to the appropriate GovDelivery mailing list to receive notifications from CEPI. You will find Information about available services and instructions for subscribing on the CEPI Applications page of the CEPI website. Training materials, Information about system security, recent communications, and links to individual data collections are available on the MSDS web page.

6 Data Use CEPI collects data when required by federal and/or state law, or through mutual agreement in collaboration with Educational entities. Please see How Your Data Are Used for additional Information , including matrices listing individual data elements and how those elements support federal and state reporting requirements. Each year, CEPI facilitates a data definition review process with various state agencies to capture any necessary modifications to CEPI data collections. Public Acts 532 and 533 of 2016 prohibit CEPI and the Michigan Department of Education (MDE) from adding new collections or modifying existing collections unless required by state and/or federal laws. Therefore, any modifications are thoroughly vetted to ensure that they are supported by a federal and/or state mandate.

7 This process Michigan Student Data System (MSDS) Collection Details Page 5 of 450 begins in the Fall for the subsequent school year to ensure that any modifications can be published approximately six months in advance of a particular collection. Your Account To become an authorized user of the MSDS, you must do the following: 1. Request access to the application through your MILogin account. 2. Send the appropriate security agreement form (Public schools and Nonpublic schools) to CEPI, signed by yourself and the district lead administrator. These forms are posted in CEPI s Application Security Forms web page ( ,4546,7-113-53048_72613---, ). You will receive access to the application when both of the above steps have been completed and verified by CEPI.

8 For more detailed Information , please refer to the MILogin User Guide posted in the Manuals section of CEPI s MSDS web page. Changing Your Password To change your MILogin password: 1. Go to MILogin ( ). 2. Enter your MILogin ID and password. (Password is case sensitive.) 3. Click on Account Maintenance. 4. Click on Change My Password. 5. Note: After you create a MILogin account, only you can update the account Information . If your email address or telephone number changes, be sure to log in to the MILogin site and edit your account. If you do not remember your password, please go to the login page and click the Forgot your password link. For more detailed Information , please refer to the MILogin User Guide posted in the Manuals section of CEPI s MSDS web page.

9 Help and Resources Each MSDS collection contains its own user guide, XML schemas and sample files. These resources can be found by going to CEPI s MSDS web page and clicking one of the collections on the left-hand side. The MSDS District User Training Manual provides details about MSDS file requirements and general instructions for using the application. You can access the Training Manual through the MSDS by clicking the User Guide link at the top of the MSDS application, or by going directly to ,4546,7-113-986_50502-225003--, If you have questions related to the content of the data (for example, I don t know which student residency code applies to my situation, or I s this student eligible Michigan Student Data System (MSDS) Collection Details Page 6 of 450 for FTE?)

10 Please contact the appropriate State of Michigan person as noted in the specific characteristic. If you have questions not covered by this manual and our other posted support material, please contact our customer support team at Email allows us to better research and respond to your questions, but if email is not an option, you can call us at 517-335-0505 x3. Business Rule Documents Business rule documents are available through CEPI s 2017-18 MSDS Collection Component Matrix web page. A link to this page can be found in the Technical Material section of CEPI s MSDS web page. These documents, which are available in PDF or Excel format, contain Information about the schema requirements, accepted values, validation rules, certification rules, version history, and collection notes.