CHAPTER 1 PROJECT PLANNING - Development Bureau

1 CHAPTER 1. PROJECT PLANNING . The parts of the PAH shown in blue and bold should only be updated by Works Branch of Development Bureau . Amendment No. 3/2009. Rev Issue Date Amendment Incorporated First Issue September 2008. 1 14 November 2008 Amendment No. 2/2008. 2 16 December 2008 Amendment No. 4/2008. 3 14 January 2009 Amendment No. 1/2009. 4 13 February 2009 Amendment No. 2/2009. 5 30 March 2009 Amendment No. 3/2009. 6 24 June 2009 Amendment No. 6/2009. 7 29 September 2009 Amendment No. 9/2009. 8 22 December 2009 Amendment No. 13/2009. 2008 Edition 2008 Edition SYNOPSIS.

2 This CHAPTER gives a general view of the overall process of PLANNING a PROJECT , from identification of the need through various stages of detailed PLANNING to physical implementation. While the actual work involved in PLANNING differs from one PROJECT to another, some general patterns and sequence of work are common to all projects. Proper PLANNING saves manpower and financial resources and ensures smooth progression of a PROJECT . This CHAPTER also gives general guidance on the consultation required at various stages of PLANNING , on sources of information that may be needed, and on the standard requirements for keeping essential records and reporting on progress.

3 A general description of the various stages of a PROJECT in the Public Works Programme is given in this CHAPTER . However, details of the procedures to be followed in processing a PROJECT through the Public Works Programme are given in CHAPTER 2 PROJECT Approval . Reference should also be made to the PROJECT Management for the Public Works Programme - Technical Manual, and other manuals, guidelines and circulars issued by relevant authorities. Works departments are urged to adopt the PROJECT Management Approach in the delivery of public works projects to ensure clear accountability and allocation of responsibilities.

4 Some measures have been introduced to streamline the delivery of public works projects. These include replacing the Client PROJECT Brief and the Preliminary PROJECT Feasibility Study by the PROJECT Definition Statement and the Technical Feasibility Statement, parallel action between the EIA process and the statutory gazetting of projects, initiating works-related tendering and consultant selection procedures before funding is secured, and shortening the administrative procedures for land resumption. 2008 Edition CONTENTS. Page No. I ABBREVIATION II GLOSSARY OF TERMS 1. OVERVIEW GENERAL NEED FOR A PROJECT PROCEDURE FOR IMPLEMENTATION GENERAL PLANNING CONSIDERATIONS At the Commencement of Preliminary PROJECT PLANNING Value Management Geotechnical Control Systematic Risk Management Sustainability Evaluation CONSULTATION WITHIN GOVERNMENT CONSULTATION WITH DISTRICT COUNCILS AND OTHERS.

5 Consultation with District Councils Consultation with Others INTERNAL COMMUNICATION FOR MEGA-SIZE PROJECTS. 2. POLICIES, STANDARDS AND GUIDELINES GENERAL POLICIES GENERAL STANDARDS REPORTS ON MAJOR STUDIES 3. PRELIMINARY STAGE PRELIMINARY PROJECT APPRAISAL PROJECT Definition Statement (PDS) 2008 Edition Page No. Technical Feasibility Statement (TFS) FEASIBILITY STUDY Need for a Feasibility Study Feasibility Study In-house Feasibility Study by Consultants Feasibility Study Report REVIEWS CLIENT-INITATED CHANGES FOR CAPITAL WORKS PROJECT . 4. STAGES IN THE PUBLIC WORKS PROGRAMME PWP CATEGORY C STAGE Definition of PROJECT Requirements Consideration of Resources Notification to EPD Preparation for the Resources Allocation Exercise (RAE).

6 Preparation of the Schedule of Accommodation PWP CATEGORY B STAGE General Public Works Programme Information System (PWPIS). Consideration of Resources for PROJECT Implementation (CEDD, DSD, HyD and WSD. Projects). Partial Upgrading for Consultant's Fees and Ground Investigation Costs (CEDD, DSD, HyD and WSD. Projects). Charging of Consultants' Fees for CEDD Projects PWP CATEGORY A STAGE PWP CATEGORY D PROJECTS 5. PLANNING OF LAND MATTERS LAND REQUIREMENTS IN PROJECT PLANNING LAND MATTERS IN DIFFERENT STAGES OF THE PROJECT . 2008 Edition Page No. EXCAVATION IN UNLEASED LAND OTHER THAN STREETS UNDER LAND (MISCELLANEOUS.)

7 PROVISIONS) (AMENDMENT) ORDINANCE (LMPAO). 6. FINANCIAL CONSIDERATIONS FORECAST OF NON-RECURRENT EXPENDITURE FORECAST OF RECURRENT CONSEQUENCES OF PROJECTS. LIMITATION ON COMMITMENT 7. SOURCES OF INFORMATION STRATEGIC STUDIES TOWN PLANS General Statutory Plans Departmental Plans LAND SURVEY INFORMATION General Digital Map Database Paper Maps, Aerial Photograph and Survey Information Aerial Photographs Main Survey Control Request for Survey and Mapping Products Enquiries MARINE SURVEY INFORMATION Marine Survey Data GEOLOGICAL AND TERRAIN INFORMATION Geological Survey Geotechnical Area Studies Programme Reports Other Geotechnical Information TRAFFIC DATA CEDD Development STUDIES 2008 Edition Page No.

8 MISCELLANEOUS INFORMATION FROM VARIOUS GOVERNMENT DEPARTMENTS. OTHER GOVERNMENT PUBLICATIONS OTHER SOURCES 8. PROGRESS REPORTING & RECORDS PROJECT FILE PROJECT HANDBOOK Purpose Contents Updating and Checking QUARTERLY REPORTS Quarterly Report on the PWP 9. REFERENCES Accommodation Regulations Financial Circulars Works Bureau Technical Circulars Environmental, Transport and Works Bureau Technical Circulars (Works). Development Bureau Technical Circulars (Works) Memos and Other Circulars APPENDICES. APPENDIX SPECIMEN SCHEDULE OF ACCOMMODATION SUBMISSION. APPENDIX QUARTERLY REPORT ON THE PUBLIC WORKS PROGRAMME.

9 APPENDIX GUIDELINES ON THE PRELIMINARY GEOTECHNICAL APPRAISAL REQUIRED. TO BE CARRIED OUT IN THE. PREPARATION OF TECHNICAL. FEASIBILITY STATEMENTS AND. PREPARATION OF OPTIONS UNDER. FEASIBILITY STUDIES. 2008 Edition Page No. APPENDIX INTRODUCTION TO VALUE MANAGEMENT AND GUIDELINES ON. IMPLEMENTATION ISSUES. APPENDIX GUIDELINES ON TIMEFRAME FOR RESOLUTION OF PUBLIC OBJECTIONS. (Amendment No. 9/2009). 2008 Edition I. ABBREVIATION. The meaning of the abbreviations assigned in this CHAPTER of the PROJECT Administration Handbook for Civil Engineering Works shall only apply to this CHAPTER .

10 The following list shows the meaning of the abbreviations for the common terms used in this CHAPTER of the PROJECT Administration Handbook for Civil Engineering Works: Abbreviation Term ACABAS Advisory Committee on the Appearance of Bridges and Associated Structures AFCD Agriculture, Fisheries and Conservation Department APE Approved PROJECT Estimate Arch SD Architectural Services Department CEDD Civil Engineering and Development Department DSD Drainage Services Department DEVB Development Bureau DEVB TCW No. DEVB Technical Circular (Works) No. DoBs Directors of Bureaux D of L Director of Lands DLO District Lands Office EMSD Electrical and Mechanical Services Department ENB Environment Bureau EPD Environmental Protection Department ETWB Environment, Transport and Works Bureau ETWB TCW No.