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Checklist for Preparing the CAL FIRE Emergency …

STATE OF CALIFORNIADEPARTMENT OF FORESTRY AND fire PROTECTIONCHECKLIST FOR Preparing THE cal fire EERACAL fire -290 (REV. 2/11) Page 1 OF 4 Checklist for Preparing the CAL FIREE mergency Equipment Rental AgreementRequired cal fire Forms, Vendor Certifications, and InspectionsIn order to assist Department of Forestry and fire Protection ( cal fire ) employees in Preparing the Emergency Equipment Rental Agreement (EERA), this Checklist has been developed. It is intended to serve as a guide to insure that all of the requirements for the EERA are in parentheses in the Checklist below refer to sections of the cal fire Emergency Equipment Rental Handbook ( ) and the Hiring and Utilization Guides Handbook ( ).

state of california department of forestry and fire protection checklist for preparing the cal fire eera cal fire-290 (rev. 2/11) page 3 of 4 √ document or requirement

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Transcription of Checklist for Preparing the CAL FIRE Emergency …

1 STATE OF CALIFORNIADEPARTMENT OF FORESTRY AND fire PROTECTIONCHECKLIST FOR Preparing THE cal fire EERACAL fire -290 (REV. 2/11) Page 1 OF 4 Checklist for Preparing the CAL FIREE mergency Equipment Rental AgreementRequired cal fire Forms, Vendor Certifications, and InspectionsIn order to assist Department of Forestry and fire Protection ( cal fire ) employees in Preparing the Emergency Equipment Rental Agreement (EERA), this Checklist has been developed. It is intended to serve as a guide to insure that all of the requirements for the EERA are in parentheses in the Checklist below refer to sections of the cal fire Emergency Equipment Rental Handbook ( ) and the Hiring and Utilization Guides Handbook ( ).

2 These handbooks are available on the Internet at the following link: The vendor should carry a current copy of the entire agreement on each piece of equipment covered by the agreement. Extra copies to facilitate providing one at each incident are vendor s complete EERA package will include: Document or Emergency Equipment Rental Agreement, cal fire -294 ( ) General Clauses and Supplemental General Provisions (attached to the EERA) Form 204, Vendor Data Record (required for new vendors with cal fire ) fire -20, Contractor s Certification Clauses for Services Up to $4, fire -157, Equipment Owner or Broker Declaration ( ) , Radio Frequency Use Agreement (if vendor will operate on cal fire frequencies) Vendor Dispatch Telephone Number : Vendor will provide cal fire with a single telephone contact number.

3 This will be the sole method used by the Department to contact the vendor to fill incident requests. It is the responsibility of the vendor to provide a contact telephone number where he can be reached 24 hours per day, 7 days per week for use by cal fire to make contact for the dispatch of resources ( , telephone pager, paging service, etc.) ( ) of Worker s Compensation Insurance : Vendors shall provide proof of coverage of Worker s Compensation coverage for vendor s employees in accordance with applicable california State Medical Insurance : Owner-operators and independent sub-contractors must provide proof of coverage by major medical insurance if not covered by Worker s Compensation.

4 ( ) of Motor Vehicle Liability Insurance Certificate: Vendor will provide proof of coverage by a policy of Motor Vehicle Liability insurance that covers the vehicle and the use intended under the agreement. As evidence of the required motor vehicle liability insurance coverage, the vendor shall maintain a current certificate of such insurance in each vehicle, as required by law . Certificates will be presented on demand of any cal fire employee. Coverage shall apply to all operators of the vehicle. vendor s insurance shall cover all motor vehicle accidents and all of the contractor s vehicle operators.

5 ( ) minimum coverage requirement : $300,000, combined single limit, per occurrence.( ) minimum coverage requirement : for vehicles 10,000 lbs. Gross Vehicle Weight Rating (GVWR) or greater that are motor carriers transporting property other than hazardous materials, such as transport trucks hauling bulldozers, water tenders transporting water, and privately owned fire engines: minimum $750,000 combined single limit, per occurrence (per Dept. of Motor Vehicles Industry Operations Division) ( ) transporting equipment other than their own must have cargo insurance.

6 STATE OF CALIFORNIADEPARTMENT OF FORESTRY AND fire PROTECTIONCHECKLIST FOR Preparing THE cal fire EERACAL fire -290 (REV. 2/11) Page 2 OF 4 Document or s License : All operators of vehicles covered by the EERA must possess a current driver s license for the type of vehicle being operated. Operators of any motor vehicle having a Gross Vehicle Weight Rating (GVWR) of more than 26,000 lbs. must have a Commercial Drivers License (CDL) (with Tank Endorsement, if appropriate), valid for the State of s licenses must be presented on demand of any cal fire employee seeking to verify that the operator is currently licensed to operate the subject vehicle.

7 ( ) License : All licensed motor vehicles covered by the EERA must be legally licensed or apportioned to operate in the State of california , and must meet the legal requirements for commercial vehicles, non-commercial vehicles, or Special Equipment (SE) vehicles, as licensed. of Ownership : At the time the agreement is prepared, the vendor will provide proof that he/she legally controls the vehicles to be covered by the agreement. Proof of legal control can include: current vehicle registration showing contractor as registered owner. ( ) of Ownership for unlicensed vehicles, such as bulldozers - a copy of a bill of sale or unsecured personal property tax bill will serve as proof of ownership.

8 ( ) Vehicles : Vehicles that are currently licensed in other states for the type of use intended in the EERA may be covered by the EERA. ( ) of Safety Inspection : All privately-owned vehicles with a GVWR of 26001 or greater must be inspected annually prior to use . Proof of inspection for the current year must be on file with the Hired Equipment Coordinator prior to listing the vendor in the Emergency Resource Directory for that year.

9 ( ) fire Inspection : At the time the EERA is prepared, a cal fire employee shall conduct an inspection of the equipment to insure that it meets all requirements for complement, capacity, and capability contained in cal fire policy. This is not a safety inspection . This inspection should be documented on the FC-291 bulldozer/water tender Checklist . Any obvious damage will be noted on the Checklist . Any doubts about these conditions should be addressed and corrected by the vendor BEFORE the EERA is signed.

10 Only equipment that is designed or equipped to do the assigned job should be listed in the EERA. ( ) of Performance : If there is any doubt as to the performance capabilities of the equipment in question, employees should ask the vendor to demonstrate that the equipment can perform as the vendor claims it will. ( ) WATER TENDER EQUIPMENT REQUIREMENTS : ( ) All water tenders , including fireline water tenders, potable drinking water tenders, and "gray" water tenders must be equipped with the following minimum safety items: Reflectors, one set of three Chock blocks of appropriate size for tire diameter Electronic backup alarm, minimum 97 decibels fire extinguisher, rated 2A10BC or better one axe or Pulaski and 1 shovel Weight Certificate: Water Tenders.


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