Checklist for Supporting the Implementation of …

1 Checklist for Supporting the Implementation of the OECD Recommendation of the Council on Public procurement Checklist for Supporting the Implementation of OECD Recommendation of the Council on Public procurement OECD 2016 2/71 Table of Contents introduction .. 4 1. Transparency .. 6 (A) Adequate and timely degree of transparency .. 7 (B) Free access for all stakeholders to public procurement information .. 8 (C) Visibility of the flow of public funds.

2 9 2. Integrity .. 11 (A) High standards of integrity for all stakeholders in the procurement cycle .. 12 (B) Public sector integrity tools tailored to the specific risks of the procurement cycle .. 14 (C) Integrity programmes for the procurement workforce .. 15 (D) Requirements for internal controls, compliance measures and anti-corruption programmes for suppliers .. 16 3. Access .. 18 (A) Coherent and stable institutional, legal and regulatory frameworks .. 19 (B) Clear and integrated tender documentation, standardised where possible and proportionate to the need .. 21 (C) Competitive tendering and limit the use of exceptions and single-source procurement .

3 22 4. Balance .. 24 (A) Evaluation of the use of public procurement as one method of pursuing secondary policy objectives .. 25 (B) Integration of secondary policy objectives in public procurement systems based on an appropriate strategy .. 26 (C) Impact assessment methodology for measuring the effectiveness of procurement in achieving secondary policy objectives .. 29 5. 31 (A) Standard processes when formulating changes to the public procurement system .. 32 (B) Transparent and regular dialogues with suppliers and business associations to present public procurement objectives and to assure a correct understanding of markets.

4 32 (C) Opportunities for direct involvement of relevant external stakeholders .. 33 6. Efficiency .. 35 (A) Streamlined public procurement system and institutional frameworks .. 36 (B) Sound technical processes to satisfy customer needs efficiently .. 37 (C) Tools to improve procurement procedures, reduce duplication and achieve greater value for money .. 39 7. E- procurement .. 42 (A) Recent digital technology developments that allow integrated .. 43 e- procurement solutions covering the public procurement cycle .. 43 (B) State-of-the-art e- procurement tools that are modular, flexible, scalable and secure.

5 44 8. Capacity .. 46 (A) High professional standards for knowledge, practical Implementation and integrity .. 47 (B) Attractive, competitive and merit-based career options for procurement officials .. 49 (C) Collaborative approaches with knowledge centres .. 50 9. Evaluation .. 52 Checklist for Supporting the Implementation of OECD Recommendation of the Council on Public procurement OECD 2016 3/71 (A) Periodic and consistent assessment of the results of the procurement process .. 53 (B) Indicators to measure performance, effectiveness and savings of the public procurement system.

6 54 10. Risk Management .. 56 (A) Risk assessment tools to identify and address threats to the proper function of the public procurement system .. 57 (B) Promotion of risk management strategies .. 59 11. Accountability .. 61 (A) Clear lines for oversight of the public procurement cycle .. 62 (B) System of effective and enforceable sanctions .. 63 (C) Handling of complaints in a fair, timely and transparent way .. 64 (D) Coordinated, sufficiently resourced and integrated internal controls, external controls and audits .. 66 12. Integration .. 68 (A) Alignment of procurement processes and information to inform overall public finance management.

7 69 (B) Multi-year budgeting and financing to optimise the design and the planning of the public procurement cycle .. 70 (C) Harmonised public procurement principles across the spectrum of public services delivery, as appropriate, including public works, public-private partnerships and concessions .. 71 Checklist for Supporting the Implementation of OECD Recommendation of the Council on Public procurement OECD 2016 4/71 introduction Public procurement is a crucial pillar of strategic governance and services delivery for governments.

8 Because of the sheer volume of spending it represents, well governed public procurement can and must play a major role in fostering public sector efficiency and establishing citizen s trust. Well-designed public procurement systems also contribute to achieving pressing policy goals such as environmental protection, innovation, job creation and the development of small and medium enterprises. - OECD Recommendation of the Council on Public procurement In 2015, the Council of the OECD adopted a Recommendation on Public procurement (hereafter, the Recommendation), composed of 12 integrated principles (see below), that ensures the strategic and holistic use of public procurement .

9 It is a reference for modernising procurement systems and can be applied across all levels of government and state owned enterprises. It addresses the entire procurement cycle while integrating public procurement with other elements of strategic governance such as budgeting, financial management and additional forms of services delivery. The 12 Principles of the OECD Recommendation Checklist for Supporting the Implementation of OECD Recommendation of the Council on Public procurement OECD 2016 5/71 This 2015 Recommendation builds upon the foundational principles of the 2008 OECD Recommendation on Enhancing Integrity in Public procurement , expanding them to reflect the critical role governance of public procurement must play in achieving efficiency and advancing public policy objectives.

10 By helping governments to better meet their policy objectives, well-governed public procurement contributes directly to greater public trust, enhanced well-being and more prosperous and inclusive societies. The objective of the " Checklist " The Checklist for Supporting the Implementation of the 2015 OECD Recommendation of the Council on Public procurement (hereafter, the Checklist ) has been developed to guide and support public procurement practitioners in reviewing, developing and updating their procurement framework, according to the 12 principles of the Recommendation.