Checkpoint Admin Guide 2014 - ESSARP

1 cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 Guidance for exams officers administering the testsValid for examinations in 2014 cambridge for exams officersContentsIntroduction 3 Key to icons 4 Preparation1 Key dates and activities overview: cambridge Primary Checkpoint 5 cambridge Checkpoint 6 Key dates and activities: Monthly diaries 7 Support from cambridge 14 Test dates 17 Access arrangements 18 Entries2 Estimating entries 21 Making final entries 22 Before the tests3 Pre-exam and question paper despatches 25 Test day4 Running the tests 26 Malpractice and maladministration27 Despatching scripts 28 Diagnostic feedback5 Understanding and preparing for diagnostic feedback 31A Z of terms 33 cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 Introduction 3 This Guide is for exams officers who are responsible for administering cambridge Primary Checkpoint and/or cambridge Checkpoint tests.

2 It provides detailed information and guidance on all the administrative tasks and activities exams officers need to carry out during a cambridge Primary Checkpoint or cambridge Checkpoint test series. This Guide covers the following qualifications: cambridge Primary Checkpoint cambridge Checkpoint as part of Secondary Guide is designed to support both new and experienced exams officers. cambridge Primary Checkpoint tests are designed for use in the final year of primary education. The results give schools an international benchmark of learner performance to identify and address learning needs in English, mathematics and science. The tests are marked by Checkpoint tests are designed for learners who are beginning courses leading to cambridge IGCSE or cambridge O Level examinations in English, Mathematics and Science.

3 They are also marked by cambridge . Important informationYou also need to read and understand the > cambridge Handbook. It sets out the regulations for all cambridge examinations and assessments. Please use the > cambridge Handbook in partnership with this document is divided into the following sections: an overview timeline of the major activities for each cambridge Primary Checkpoint and cambridge Checkpoint series, followed by details of the key dates and activities for each month guidance on each of the tasks and activities you have to complete to successfully administer the tests an A Z of terms to clearly explain the meaning of the key words and phrases we use throughout the Guide . If you work in an Associate Centre you will need to comply with any extra local arrangements required by your cambridge reserve the right to amend or vary the arrangements detailed in this Guide at any will notify you of any changes.

4 The changes will have immediate effect unless otherwise guidanceLook out for the Extra guidance icon highlighting the extra support we provide for each phase of the exams cycle, for example, online tutorials or how to look out for the icon that highlights our processes for cambridge Associates and their Introduction cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 Key to iconsTo make it easier for you to find the information you need quickly we have developed a set of icons especially for exams or updated informationImportant datesHighlights new or updated information so you know what has changed from last the key dates on each DirectCambridge HandbookYou will see this icon whenever there is a reference in the text to CIE Direct. You will see this icon whenever there is a reference in the text to the cambridge formsImportant informationAppears next to the administrative forms referenced on the the key pieces of information on each guidanceProcesses for cambridge Associates and their Associate CentresHighlights extra support available, for example.

5 Online tutorials or how to differences to processes for cambridge Associates and their Associate Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 Preparation 5 Preparation Entries Test day Before the tests Diagnostic feedback12435 cambridge Primary Checkpoint key dates and activities overview2014 FebMarAprMayJunJulAugSepOctNovDecMay test period 31 March to 30 AprilOctober test period 13 to 24 OctoberWE SENDQ uestion papers and administrative materialsMid Mar 2014WE SENDQ uestion papers and administrative materialsLate Sep 2014WE SEND17 Jun 2014 Diagnostic feedback if scripts returned by 3 May 2014WE SEND12 Dec 2014 Diagnostic feedback if scripts returned by 31 Oct 2014WE SENDS tatements of entryFeb to Mar 2014WE SENDS tatements of entrySep to Oct 2014 YOU SENDD eadline for receipt of scripts for June result release 3 May 2014 YOU SENDD eadline for receipt of scripts for December result release 31 Oct 2014 YOU SENDE stimated entries for May 2015 seriesBy 21 Oct 2014 YOU SENDE stimated entriesBy 30 Apr 2014 YOU SENDF inal entriesBy 21 Feb 2014 YOU SENDF inal entriesBy 16 Aug 2014 May 2014 test series October 2014 test seriesWE SEND cambridge sends materials to cambridge Associates who then send them on to their Associate Centres according to local SEND cambridge Associates need to give their Associate Centres earlier deadlines so they have enough time to process their data and submit it to Preparation cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 20142014 FebMarAprMayJunJulAugSepOctNovDecMay test

6 Period 31 March to30 AprilOctober test period 13 to 24 OctoberMay 2014 test series October 2014 test seriesCambridge Checkpoint key dates and activities overviewWE SENDQ uestion papers and administrative materialsLate Sep 2014WE SENDQ uestion papers and administrative materialsMid Mar 2014 YOU SENDE stimated entriesBy 30 Apr 2014 YOU SENDE stimated entries for May 2015 seriesBy 21 Oct 2014 YOU SENDF inal entriesBy 16 Aug 2014 YOU SENDF inal entriesBy 21 Feb 2014WE SENDS tatements of entry Sep 2014WE SENDS tatements of entryFeb to Mar 2014WE SEND28 Nov 2014 Diagnostic feedback if scripts returned by 24 Oct 2014WE SEND12 Dec 2014 Diagnostic feedback if scripts returned by 31 Oct 2014 YOU SENDD eadline for receipt of scripts for November result release 24 Oct 2014 YOU SENDD eadline for receipt of scripts for December result release 31 Oct 2014WE SEND31 May 2014 Diagnostic feedback if scripts returned by 25 Apr 2014WE SEND17 Jun 2014 Diagnostic feedback if scripts returned by 3 May 2014 YOU SENDD eadline for receipt of scripts for May result release 25 Apr 2014 YOU SENDD eadline for receipt of scripts for June result release 3 May 2014WE SEND cambridge sends materials to cambridge Associates who then send them on to their Associate Centres according to local SEND cambridge Associates need to give their Associate Centres earlier deadlines so they have enough time to process their data and submit it to us.

7 Preparation Entries Test day Before the tests Diagnostic feedback12435 cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 Preparation 7 February 2014 DateMay seriesOctober seriesYou send 21 Deadline for receipt of final entries. We will charge late entry fees for entries and amendments received after this for receipt of access arrangements that you need our permission to use ( Preparation Form 1 ).January 2014 DateMay seriesOctober seriesYou send 21 Deadline for receipt of applications for modified papers ( Preparation Form 3 ).Key dates and activities: Monthly diaries The monthly diaries show the dates we send information to, and need to receive information from cambridge Associates and cambridge International Schools. cambridge Associates need to agree dates for when they will send information to, and receive information from their Associate Centres.

8 We send (the date we despatch materials or information to you) You send (the date information or materials you send reach cambridge ) Information (other dates, for example late entry fee start dates)8 Preparation cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 March 2014 DateMay seriesOctober series We send7 Statements of entry and candidate entry send 11 Final deadline for late entries and entry amendments. We will not accept any entries or entry amendments submitted after this date. We send17 Materials for May series: question papers attendance registers bar-coded Entry Forms by email; these are also available from CIE Direct. To be returned by 30 April Guide to Making send 31 Notification of any delegated access arrangements you plan to use ( Preparation Form 4 ).

9 31 Start of test period. Preparation Entries Test day Before the tests Diagnostic feedback12435 cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 Preparation 9 April 2014 DateMay seriesOctober seriesYou send 25 Deadline for us to receive cambridge Checkpoint test scripts if you need diagnostic feedback to be sent by 31 May 2014 . 30 Deadline for completed Estimated Entry End of test 2014 DateMay seriesOctober seriesYou send 17 Deadline for us to receive cambridge Primary Checkpoint and cambridge Checkpoint test scripts if you need diagnostic feedback to be sent by 17 June 2014 . We send31 cambridge Checkpoint diagnostic feedback if we received your scripts by 25 April Preparation cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 August 2014 July 2014 DateMay seriesOctober seriesYou send 1 Deadline for receipt of applications for modified papers ( Preparation Form 3 ).

10 We sendLate JulyEnd of series seriesOctober seriesYou send 16 Deadline for completed entries. We will charge late entry fees for entries and amendments received after this for receipt of access arrangements that you need our permission to use ( Preparation Form 1 ).31 Notification of any delegated access arrangements you plan to use ( Preparation Form 4 ).June 2014 DateMay seriesOctober series We send17 cambridge Primary Checkpoint and cambridge Checkpoint diagnostic feedback if we received your scripts by 3 May 2014 . Preparation Entries Test day Before the tests Diagnostic feedback12435 cambridge Primary Checkpoint and cambridge Checkpoint Administrative Guide 2014 Preparation 11 DateMay seriesOctober series We sendEarly SeptStatements of entry and candidate entry send 16 Final deadline for late entries and entry amendments.