CIO Council Handbook

1 CHIEF INFORMATIONOFFICERS COUNCILHANDBOOK2 CIO HandbookTable of ContentsExecutive Role at a Leadership and Responsibilities Laws and Executive IT Authorities Laws and Executive Responsibilities OMB IT Authorities OMB Strategic Responsibilities-Laws and Executive Responsibilities-OMB IT Authorities-Laws and Executive IT Authorities-OMB Responsibilities-Laws and Executive Responsibilities-OMB IT Authorities-Laws and Executive IT Authorities-OMB Responsibilities-Laws and Executive Responsibilities OMB IT Authorities OMB Investment Responsibilities Laws and Executive Responsibilities OMB IT Authorities OMB Security and Responsibilities Laws and Executive Responsibilities OMB IT Authorities Laws and Executive IT Authorities OMB Responsibilities Laws and Executive Responsibilities OMB Resources and IT Authorities Laws and Executive IT Authorities OMB and Communication Technology Responsibilities Laws and Executive Responsibilities OMB Information Technology Acquisition Reform Act (2014).

2 Cohen Act (1996).. Information Security Modernization Act (2002).. Financial Officers Act (1990).. Act (1974).. Performance and Results Act (1993).. Reduction Act (1980 and 1995).. Paperwork Elimination Act (1998).. Quality Act (2000).. of Information Act (2000).. Information Protection and Statistical Efficiency Act (2002).. Accountability andTransparency Act (2014).. Data Act (2018).. Policy Making Act (2018).. Government Data Act(2018).. Advanced Streamlined Electronic Services for Constituents Act (2019).. of Things Cybersecurity Improvement Act of Modernization Centers of Excellence Program 508 of the Rehabilitation Act of Orders (EOs).. Binding Operational Directive (BOD).. of Key Acquisition Officer (CAO).. Data Officer (CDO).. Financial Officer (CFO).

3 Human Capital Officer (CHCO).. Information Officers Council (CIOC).. Information Security Officer (CISO).. Operating Officer (COO).. of Executive Budget Resource Management Offices (RMOs).. Improvement Council (PIC).. s Management Council (PMC).. / Legislative Agency Official for Privacy (SAOP).. Agency Official for Records Management (SAORM).. Agency Official for Diversity 508 Program of Management & Budget (OMB).. Services Administration (GSA).. of Homeland Security (DHS).. Institute of Standards and Technology (NIST).. Accountability Office (GAO).. of the Inspector General (OIG).. Archives and RecordsAdministration (NARA).. & s Management Agenda (PMA).. Planning and Investment Control (CPIC).. business Management (TBM).. Center and Cloud Optimization Initiative (DCCOI).

4 Data Value Assets (HVAs).. Line of business (LoB).. Acquisition Regulation (FAR).. Data Collection (IDC).. Report to 508 Program Maturity Reporting (biannual).. Council SummaryAs a business executive, the Chief Information Officer (CIO) challenges executive leadership to thinkstrategically about digital disruptions that are forcing business models to change andtechnology s rolein mission delivery. As a technology leader, the CIO enables and rapidly scales the agency s digitalbusiness ecosystem while concurrently ensuring digital security. The CIO drives transformation,manages innovation, develops talent, enables the use of data, and takes advantage of Federal Chief Information Officers Handbook is provided for newly designated CIOs, Deputy CIOs,agency heads and other senior leaders during transition to both understand the role ofthe CIO and theCIO Handbook aims to give CIOs important information needed to be a technology leader at theirrespective agency.

5 It is designed to be useful both to an executive with no Federal Governmentexperience and to a seasoned Federal employee familiar with the nuances of the public sector. At itscore, the Handbook is a collection of resources that illuminate the many facets of the Federal ITlandscape and the related issues and opportunities of Federal : Educate and inform new and existing CIOs about their roles and responsibilities. Highlight laws, policies, tools, and initiatives that can assist CIOs and their staff as they developor improve their organization s IT portfolio. Streamline agency processes and improve reporting to oversight entities. Enable improved decision-making by leading and facilitating communication and collaborationwithin agencies and government the statutoryresponsibilities that define the CIO s mandate in eight responsibilityareas, the corresponding Laws and Executive Orders, and any applicable implementationguidance issued by the Office of Management and Budget (OMB) and other government-wideorganizations; , in detail, the applicable laws relevant to the CIO s role, other authorities, keystakeholders that CIOs should meet in their first month, and key organizations and their role inFederal IT.

6 Government-wide IT policies and initiatives, summarizes the many kinds of reportingactivities the CIO must conduct to keep their agency accountable to government-wideauthorities, and provides a reporting calendar with the most up-to-date reporting concludes with a list of additional Federal IT resources and where to find a whole, this Handbook is meant to provide CIOs with a foundational understanding of their role. Thetools, initiatives, policies, and links to moredetailed information make the Handbook an effectivereference document regardless of the reader s familiarity with Federal Role at a GlanceThe CIO s role at their agency is to enable the organization s mission through the effective use ofinformationresources and information technology. As technology has become increasingly entwined with the dailyfunctions of the Federal Government, the CIO s role has been expanded through several key acts of Clinger Cohen Act of 19961was the first time that federal agency CIO positions were established withdesignated roles and responsibilities.

7 Clinger Cohen directs federal agencies to focus more on the resultsachieved through IT investments andstreamlined the Federal IT procurement process, detailing how agenciesapproach the selection and management of IT role of the CIO expanded further under the Federal IT Acquisition Reform Act (FITARA),2whichestablished the agency CIO as a key strategic partner to the agency head and enabler of agency modernizationgoals. The CIO provides advice and other assistance to the head of the agency and other senior managementpersonnel to ensure that IT is acquired, and information resources are managed in a manner that achieves theagency s strategic CIO has responsibilities insevenkey leadership and accountability CIOs areresponsible and accountable for the effectiveimplementation of IT management strategic planning CIOs are responsible for strategic planning for all IT management workforce CIOs are responsible for assessingagency IT workforce needs and developing strategiesand plans for meeting those budgeting CIOs are responsible for the processes for all annual and multi-year IT planning,programming, and budgeting investment management CIOs are responsible for the processes for managing.

8 Evaluating, andassessing how well the agency is managing its IT security and privacy CIOs are responsible for establishing, implementing, and ensuringcompliance with an agency-wide information security Equity and Accessibility-A CIO s contribution to an agency s diversity, equity inclusion, andaccessibility goals is through serving as a champion of digital equity for the federal workforce and theAmerican publicconsumers of government digital services and information, by ensuring digitalaccessibility of federal Information and telecommunications CIO also has two additional areas of focus in their agency s architecture andinformation resourcesand aforementioned responsibilities position the CIO to effectively advise the agency head on the1 Clinger-Cohen Act of Information Technology Acquisition Reform Act (FITARA).

9 #:~:text=The%20 Federal%20 Information%20 Technology%20 Acquisition,IT)%20in%20almost%2020% Critical Actions Needed to Address Shortcomings and Challenges in Implementing 20189strategic planning and management of information technology, including the prioritization ofrequirements to receive the maximum benefit of scarce resources and when the agency is no longergetting the best return on investment. These CIO responsibilities also ensure the agency has a skilledworkforce that can keep pace with technical advances and mission the Federal Information Security Modernization Act (FISMA),4the CIO must designate a seniorofficial in charge of information security. In most cases, that official is the agency s Chief InformationSecurity Officer (CISO) and works closely with the CIO to protect and secure the information resourcesof the Information Security Modernization Act of 2014 (FISMA).

10 Leadership and Laws and Executive OrdersCIOs are responsible and accountable for the effective implementation of IT managementresponsibilities. This section includes statutory responsibilities of CIOs related to leadership andaccountability. The statutory language isdirectly pulledfrom applicable laws and executive statutory responsibilities are then implemented through OMB guidance and guidance from othergovernment-wide organizations. This language, along with the language in othersections under theheading CIO Responsibilities-Laws and Executive Orders, defines the CIO role and gives the CIO theirstatutory Responsibilities1.[CIO] of an executive agency is responsible for providing advice and otherassistance to thehead of the executive agency and other senior management personnel of the executive agencyto ensure that information technology is acquired and information resources are managed forthe executive agency in a manner that implements the priorities established by the head of theexecutive [CIO] designated under paragraph (2) shall head an office responsible for ensuring agencycompliance with and prompt, efficient, and effective implementation of the informationpoliciesand information resources management responsibilities established under this subchapter,including the reduction of information collection burdens on the public.