CITY OF JOBURG PROPERTY COMPANY (SOC) LTD

1 POP 03/2021- REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF CONTRACTORS FOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) 1 | P a g e CITY OF JOBURG PROPERTY COMPANY (SOC) LTD BID PROPOSAL BID NUMBER: POP 03/2021 REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF CONTRACTORS FOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) NAME OF BIDDER : CSD NUMBER : Please note: Do not remove the front page of this document. Keep in order as downloaded. POP 03/2021- REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF CONTRACTORS FOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) 2 | P a g e City of JOBURG PROPERTY COMPANY (SOC) Ltd Department of Finance: Supply Chain Management Unit POP 03/2021 Note: Tender document can be downloaded from E-tenders and the JPC website at no cost, via or Important Notice Document availability: 29 November 2021 at 12h00 No briefing session: All technical enquiries to be emailed to from 30 November 2021 until 11 January 2022 and JPC to ensure that all enquiries have been responded to by no later than 12 January 2022.

2 No submission(s) transmitted by fax or other electronic means will be accepted Closing time and date of submission: 14 January 2022 at 10h30 ( telkom time) no bid received after the closing date and time will be accepted or considered Opening of submissions: 10h30 bids will be opened in public in the designated boardrooms at City of JOBURG PROPERTY COMPANY (SOC) Ltd, 3rd Floor, Forum I, Block A, Braampark Office Park, 33 Hoofd street, Braamfontein POP NUMBER: 03/2021- REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF CONTRACTORSFOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) NAME OF BIDDER : Documents to be Submitted: 1 original and one clearly marked electronic copy of the document on a USB Submissions under sealed cover must be addressed to City of JOBURG PROPERTY COMPANY (SOC) Ltd endorsed with bid number and description, and placed in the tender box no later than the date and time indicated below.

3 City of JOBURG PROPERTY COMPANY (SOC) Ltd does not take any responsibility for any bids deposited into an incorrect box. Closing Date: 14 January 2022 Closing Time: 10h30 ( telkom time) Place: City of JOBURG PROPERTY COMPANY (SOC) Ltd 3rd Floor, Forum I, Block A Braampark Office Park 33 Hoofd Street, Braamfontein POP 03/2021- REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF CONTRACTORS FOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) 3 | P a g e CONTENTS INTRODUCTION .. 4 INVITATION TO BID (MBD1).. 5 TENDER ADVERT FOR BID: POP 03/2021 (JPC MBD 1).. 7 GENERAL TERMS OF REFERENCE PROCEDURES AND CONDITIONS (JPC MBD3) .. 11 DECLARATION OF INTEREST (MBD 4).. 14 PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2017 (MBD ).

4 18 BIDDER S INFORMATION (JPC MBD ) .. 27 DECLARATION OF BIDDERS PAST SUPPLY CHAIN MANAGEMENT PRACTICES (MBD 8) .. 28 CERTIFICATE OF INDEPENDENT BID DETERMINATION (MBD 9) .. 30 SCOPE OF WORK (JPC MBD 10) .. 33 BID SPECIFICATIONS (JPC MBD 11) .. 36 EVALUATION CRITERIA (JPC MBD 12).. 42 STATEMENT OF BIDDERS EXPERIENCE (JPC MBD 13) .. 77 STANDARD CONDITIONS OF SUBMISSION (JPC MBD 14).. 78 JPC STANDARD CONDITIONS OF APPOINTMENT (JPC MBD 15) .. 82 REGISTRATION DOCUMENTS (JPC MBD 16) .. 85 BIDDER S COMPANY PROFILE (JPC MBD 17) .. 86 POWER OF ATTORNEY OR COMPANY RESOLUTION (JPC MBD 18) .. 87 PROOF OF UP TO DATE MUNICIPAL ACCOUNT / AFFIDAVIT / PROOF OF ARRANGEMENTS TO SETTLE ARREARS (JPC MBD 19) ..88 JOINT VENTURE / CONSORTIUM AGREEMENT (JPC MBD 20) .. 89 BIDDER S EXPIRIENCE (JPC MBD 21) .. 90 KEY PERSONNEL EXPIRIENCE (JPC MBD 22) .. 91 POP 03/2021- REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF CONTRACTORS FOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) 4 | P a g e INTRODUCTION The City of Johannesburg (CoJ) a) In 2000, Johannesburg was restructured to become a single metropolitan authority and elections were held for an executive mayor and unified local government.

5 B) Since then, the City has enjoyed a financial turnaround, with the creation of a credible and stable operating environment. This stability, strong centralised co-ordination and oversight has allowed the City to play a crucial role in building the economy, and implementing policies and structures to support economic growth and poverty alleviation. c) All urban development in JOBURG is guided by the Growth and Development Strategy. The City of JOBURG PROPERTY COMPANY (SOC) LTD (JPC) a) The City of JOBURG PROPERTY COMPANY SOC Ltd (JPC), established in 2000, is a dynamic COMPANY mandated to manage and develop the City of Johannesburg's (CoJ) PROPERTY assets for the purpose of maximising both social and commercial opportunities for the Council. b) Dedicated to finding solutions to the developmental challenges facing the City of Johannesburg, the JPC utilises council-owned land assets to leverage private sector investment in public infrastructure.

6 The JPC, on behalf of the CoJ, provides PROPERTY Asset Management, PROPERTY Management (Commercial), PROPERTY Management (Social), as well as Facilities Management and Maintenance Services; and its relevant subsidiary services. c) Therefore the JPC prides itself as the arm responsible for maximising the social, economic and financial value of the CoJ s total PROPERTY portfolio and enhancing its efficient use of PROPERTY to drive investment, economic growth and job creation. The JPC aims to achieve its objectives by focusing on the following imperatives: Realising value (social, financial and economic) for the CoJ; Supporting economic development and aligning the CoJ PROPERTY portfolio with CoJ priorities; Increasing the effectiveness of economically viable municipalities and social use of properties; and Management of risk and return with respect to the PROPERTY portfolio and PROPERTY transactions for the CoJ.

7 POP 03/2021- REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF CONTRACTORS FOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) 5 | P a g e INVITATION TO BID (MBD1) YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE CITY OF JOBURG PROPERTY COMPANY SOC LTD BID NUMBER: POP 03/2021 CLOSING DATE 14 January 2022 CLOSING TIME 10H30 ( telkom Time) DESCRIPTION REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF SUB-CONTRACTORS FOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) THE SUCCESSFUL BIDDERS WILL BE UTILISED ON THE JPC PANEL ON AN AS AND WHEN REQUIRED BASIS FOR A PERIOD OF THREE YEARS FROM DATE OF APPOINTMENT THE ORIGINAL BID RESPONSE DOCUMENTS AND ONE CLEARLY MARKED ELECTRONIC COPY OF THE DOCUMENT ON A USB MUST BE DEPOSITED IN THE BID BOX SITUATED AT 33 HOOFD STREET, FORUM 1, FLOOR 3, Block A, BRAAM PARK, BRAAMFONTEIN, JOHANNESBURG.

8 ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS ( NOT TO BE RE-TYPED OR AMENDED) SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER CELLPHONE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX COMPLIANCE STATUS TCS PIN: OR CSD No: B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE [TICK APPLICABLE BOX] Yes No B-BBEE STATUS LEVEL SWORN AFFIDAVIT Yes No [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] SIGNATURE OF BIDDER .. DATE CAPACITY UNDER WHICH THIS BID IS SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO: Municipal Entity: City of JOBURG PROPERTY COMPANY (SOC) Ltd. Contact Person : Supply Chain Management Unit Tel: 010 219 9000 Email: POP 03/2021- REQUEST FOR PROPOSALS TO BE LISTED IN THE CITY OF JOBURG PROPERTY COMPANY SOC LTD (JPC) PANEL OF CONTRACTORS FOR THE PERIOD OF THREE (03) YEARS STRICTLY FOR CIDB LEVEL 2 (GB,ME,EB,SO,SF,SI& SN) TO 5 (GB,ME,EB,SO,SF,SI& SN) 6 | P a g e TERMS AND CONDITIONS FOR BIDDING 1.

9 BID SUBMISSION: BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED OR DOWNLOADED ONLINE (NOT TO BE RE-TYPED) THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 2. TAX COMPLIANCE REQUIREMENTS BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER S PROFILE AND TAX STATUS. APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE website FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART 3 BELOW.

10 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA? YES NO DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION? YES NO IF THE ANSWER IS NO TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER ABOVE.