City of Jonesboro

1 City of Jonesboro POSITION DESCRIPTION. Municipal Clerk of Court POSITION TITLE: EXEMPTION STATUS: Non-Exempt JOB FAMILY: Administrative JOB LEVEL: Grade 13, Hiring Rate $ per hour This position is N/A. GENERAL POSITION POSITION RELATIONSHIPS. SUMMARY: responsible for the daily SUPERVISES: (TITLES). operations of the Municipal Court as keeper of all court records and their maintenance. Chief of Police or SUPERVISED BY: (TITLE). Designee DEFINITION: Under administrative direction, incumbent is responsible for daily operations and records for the Municipal Court. The person occupying this position ensures compliance with the Constitution of the United States, the Constitution of the State of Georgia, City of Jonesboro Municipal Ordinances, Georgia Crime Information Center (GCIC), National Crime Information Center (NCIC).

2 Position requires an extensive depth of expertise and knowledge in specializing functions or business areas that can be used to develop policies and procedures as well as determining efficient and innovative ways to accomplish the City's strategic priorities. SUPERVISION RECEIVED AND EXERCISED. Administrative direction is provided by the Chief of Police or designee. GENERAL DUTIES AND RESPONSIBILITIES: To support the vision, mission and guiding principles of the City. Skills in public/employee relations and problem solving. Ability to handle multiple tasks simultaneously. Must have effective communication skills, ability to work in fast-paced environment. While performing any procedure, all personnel must observe applicable Safety, Health, and Environmental rules and guidelines.

3 Attend and participate in training opportunities and seminars relevant to this position. Adhere to appropriate city operating procedures, benefit rules, employment, and safety policies/practices ESSENTIAL DUTIES AND RESPONSIBILITIES: Trains, supervises, directs and evaluates staff, handling employee concerns and problems, directing work, and counseling, disciplining and completing employee performance evaluations; conducts job interviews and recommends applicant selections. Reports and disburses court funds to appropriate accounts and state agencies. Prepares the court docket, including notifying all involved parties of court dates, assembling citations, and gathering the data needed for judgments and manages the distribution of subpoenas.

4 Processes cash receipts, court judgments, drivers' license revocations, cash bond refunds, probation revocations, failure to comply cases, and requests for show cause hearings after judgments are assessed. Compiles and prepares various reports for state and federal agencies, prepares bench warrants for failure to appear cases, schedules bail bond forfeiture hearings, issues FiFa's, orders service for fraudulent insurance cases, prepares probation warrants. Prepares bind-overs for jury trial and ensures all bonds are properly transferred; prepares and coordinates transfer of cases to other courts as ordered by the Municipal Court Judge. 1. City of Jonesboro POSITION DESCRIPTION.

5 Oversees and attends all court sessions; prepares and distributes court calendars; records case information and maintains files on same; ensures legal documents and motions are properly filed; secures signatures of defendants on waivers; provides assistance regarding court procedures, sentencing guidelines, or related information to attorneys, police officers, solicitors and the general public. Prepares various correspondence for the court, including collection letters, governing authority agenda items, and miscellaneous correspondence to state, federal and local agencies, individuals, other courts, and other departments; notarizes documents as appropriate. Provides assistance to the public, answers the telephone, and responds to requests for information from the general public, attorneys, and local, state and federal officials ADDITIONAL DUTIES AND RESPONSIBILITIES.

6 Any other duties as assigned. JOB SCOPE. Job has recurring work situations involving high degrees of discretion. The need for accuracy and effective utilization of accepted programs and routines is high. Errors in judgment will waste resources and adversely impact performance. Incumbent operates independently but work is verified. Content of work priorities are determined by supervision. The purpose of this position is to ensure the provision of Municipal Court services. Successful performance helps ensure the efficient and effective operation of the court. COMMUNICATIONS/CUSTOMER CONTACT. Contacts are across the entire City community and in a leadership capacity. Community contact is a critical component of success in developing good will and support of City programs and initiatives.

7 Contacts are typically to give or exchange information, motivate personnel, provide services, and resolve problems. The Court Clerk shall not act in any capacity as to offer legal advice with cases for adjudication. COMPETENCIES/SPECIFIC EXPERIENCE OR TRAINING PREFERRED: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Municipal Court Clerk certification is preferred MINIMUM TRAINING AND QUALIFICATIONS. Any combination equivalent to experience and education that could likely provide the required knowledge and abilities Education: High School Diploma Bachelor's Degree, preferred Three (3) years of administrative or court experience GCIC and Court Clerk Certification, preferred Equivalent combination of education and experience.

8 KNOWLEDGE, SKILLS AND ABILITIES. Basic knowledge of the practices and procedures involved in law enforcement DDS recordkeeping and confidentiality. Knowledge of City policies, procedures, codes, ordinances and applicable State, Federal and local laws;. Knowledge of City geography;. Knowledge of GCIC rules and regulations;. Knowledge of modern office practices, methods, equipment, and standard clerical procedures;. Knowledge of recordkeeping techniques;. Knowledge of statistical recordkeeping techniques;. Knowledge of basic bookkeeping practices;. Knowledge of basic math and accounting practices;. 2. City of Jonesboro POSITION DESCRIPTION. Knowledge of appropriate contacts for related police and court issues.

9 Skill in operating a computer and entering data into the database;. Skill in performing tasks that require accuracy and attention to detail;. Ability to operate GCIC to enter disposition reports;. Ability to read and comprehend various technical reports and legal terminology;. Ability to handle confidential information;. Ability to handle stressful situations;. Ability to communicate with confrontational people;. Ability to maintain accurate records;. Ability to type and enter data correctly;. Ability to maintain accurate and complete records;. Ability to prepare monthly reports;. Ability to communicate clearly and concisely, both orally and in writing;. Ability to deal tactfully and courteously with customers and the general public by telephone and in person.

10 Ability to establish and maintain positive working relationships with those contacted in the course of work. (ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL. JOB FUNCTIONS. PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of automated office machines, which may include a computer, printer, typewriter, facsimile machine, copier, calculator, or telephone. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds frequently. Physical demand requirements are at levels of those for sedentary work. Must be able to lift and/or carry weights of twenty to forty pounds.