CITY OF NEW YORK DEPARTMENT OF CITYWIDE …

1 CPD Draft Rev. 02/20/04 CITY OF NEW york DEPARTMENT OF CITYWIDE administrative SERVICES DIVISION OF CITYWIDE PERSONNEL SERVICES COMPREHENSIVE PERSONNEL DOCUMENT (CPD B) APPLICANT GUIDELINES FOR NEW HIRES FOR UPDATES WHERE THERE IS NO PHQ OR CPD IN THE TRAVELLING PERSONNEL FOLDER I. INSTRUCTIONS FOR COMPLETING THE CPD(B).. 1 A. 1 B. COMPLETING EACH SECTION OF THE CPD(B) .. 2 C. ADDITIONAL CERTIFICATIONS FOR NEW HIRE 11 II. INFORMATION REGARDING ADDITIONAL PERSONNEL/BENEFIT 13 III. IMPORTANT INFORMATION ABOUT RESIDENCY, DUAL EMPLOYMENT AND THE 17 A. INFORMATION REGARDING NYC RESIDENCE REQUIREMENTS.

2 17 1. 17 2. Definition and Verification of Residence .. 18 3. Explanation of Residence Requirements .. 19 B. INFORMATION REGARDING DUAL 22 C. DOCUMENTS REFERRED TO IN THE 23 1. NYC Residence Requirement Document .. 23 2. Section 1127 of the New york City 23 3. Notification of Drug Free Workplace 25 4. Compliance with Personnel Order No. 78/9 re: Political Party Positions .. 25 5. Mayoral Directive 81-2 re: Computer Usage and Data Security Policy .. 25 The City of New york is an Equal Opportunity Employer CPD Draft Rev. 02/20/04 1I. INSTRUCTIONS FOR COMPLETING THE CPD(B) A. OVERVIEW All applicants for employment with the City of New york , including former City employees with a break in service of more than one year, are subject to investigation to determine whether they meet the qualifications for their positions.

3 The first step in your investigation is the completion of the Comprehensive Personnel Document (CPD-B) for New Hires. If you are being hired from a jurisdiction not participating in the TPF system ( , CUNY, OTB, Libraries, HHC, School Construction Authority, DEPARTMENT of Education unclassified title), you are treated as a new hire, and as with all new hires, a CPD(B), fingerprints and fingerprint fees are required. An applicant hired from the New york City Police DEPARTMENT (uniform or non-uniform) will be required to complete a CPD(B) but will not generally be fingerprinted.

4 In completing the CPD(B), all questions must be answered completely and accurately. Type or print clearly in black ink in the boxes provided. Where dates are required, use zeroes with one digit numbers ( , 02/01/2004). If you have additional comments or your answer requires additional space, request supplementary Data Sheets and/or use the Comments Page. If, when completing the CPD(B), you use supplementary Data Sheets, ensure that they are stapled to the appropriate section of the CPD(B). Clearly label your "Comments" to indicate Section and Page Number.

5 If you are selected for appointment or promotion from a civil service list, you have the right to request that your investigation be completed before appointment. However, you should be aware that such a request may delay your appointment. If you wish to be investigated before appointment, inform your personnel officer before completing the CPD(B). Claims for Veteran's or Disabled Veteran's Preference credits on list appointments/promotions are reviewed by DCAS. Applicants for trades licenses may be required to complete the CPD(B) as the first step in the investigation to determine their fitness and qualifications.

6 You must initial each page of the CPD(B). Additionally, you must sign and date the Affirmation and the Authorization for Release of Information. Your appointment to the job for which you are applying depends upon your full cooperation in this investigation. A false statement or intentional omission of any material fact may cause you to be disqualified, even following your appointment or licensure, and may lead to prosecution. It is your responsibility to make sure that all the information you provide on the CPD(B) and other related documents is complete and accurate.

7 CPD Draft Rev. 02/20/04 2B. COMPLETING EACH SECTION OF THE CPD(B) 1. Basic Information (Page 1) If you have had a change in name, you should provide documents to confirm legal name change. These documents may include, but are not limited to, your marriage certificate, divorce decree, passport, Naturalization Certificate, Resident Alien Card, court order or other legal name change document for confirmation. Such document may be provided as one of the documents you have designated on your I-9 form. If your social security number has changed, list the number, state the effective dates and provide evidence of the change.

8 You may be required to provide a written justification for the change in Social Security number, and such a change is subject to investigation. 2. Miscellaneous Questions (Page 2) There are 17 Miscellaneous Questions which require a YES or NO answer. For Questions 12-17, if you answer YES, you must provide complete details, specifying date, agency, reason, disposition, etc. on the Comments Page (p 18.) Question 1 Eligibility to Work All applicants must be legally authorized to work in the United States. Proof of such eligibility is to be provided by completing the I-9 form and providing such support documents as you have designated on that form.

9 All New Hires must complete the I-9 and provide the support documents they have designated on that form. For Updates, if you have previously completed an I-9 which is in your TPF, and you have no changes to your employability status, you are not required to complete a new I-9. If there has been a change in your employability status, the appropriate section of the I-9 must be completed and documentation must be provided. For applicants employed on the basis of a work permit, any change in position requires a new work permit. (See Employment Eligibility Verification [I-9] on Page 14 of these Guidelines.)

10 Question 2 Citizenship Citizenship is not a requirement for employment with the City of New york unless it is specifically required in the notice of examination or job specification for a given position. However, all applicants must provide evidence of employability in the United States. If the position requires citizenship, you must provide one of the following documents: birth certificate, baptismal certificate (only acceptable if CPD Draft Rev. 02/20/04 3baptized within six months of birth), passport, Certificate of Citizenship or Certificate of Naturalization, etc.