Clerical Officer (01/18- Permanent) and (02/18- …

1 1 Clerical Officer , Road Safety Authority INFORMATION BOOKLET PLEASE READ CAREFULLY The Road Safety Authority intends to hold an open competition for the positions of Clerical Officer (01/18- Permanent) and (02/18- Temporary) Closing Date: 4pm on Friday 26th January 2018 The Road Safety Authority is committed to a policy of equal opportunity. _____ CONTACT: HUMAN RESOURCES, ROAD SAFETY AUTHORITY, BALLINA, CO.

2 MAYO Telephone Number: 096 25101 2 Clerical Officer , Road Safety Authority KEY ELEMENTS OF THE JOB / DUTIES AND RESPONSIBILITIES: The Road Safety Authority (RSA) is tasked with improving safety on our roads in order to reduce death and injury resulting from road collisions. The legal basis for the RSA is set out in the Road Safety Authority Act 2006. The RSA formally came into existence on 1st September 2006. The RSA are now seeking applications from suitable candidates to establish panel(s) to fulfil possible Clerical Officer vacancies in the future over the next 12 months. This panel may be extended subject to management discretion.

3 The Role : The nature of the work carried out by Clerical staff may vary depending on the business being conducted by the employing organisation. This will involve such Clerical /administrative tasks as may be assigned to the employee from time to time. The following reflects the typical duties you may be required to undertake, if appointed: General Clerical work filing, photocopying, answering/making telephone calls, dealing with emails, etc. under the supervision of a designated manager; Supporting line-managers and colleagues in the delivery of a quality service to all of our stakeholders; Working as part of a team in delivering services, working with colleagues across the organisation on working groups/project teams in meeting strategic/corporate objectives; Communicating and dealing with the public/customers responding to queries and providing information face-to-face, by telephone or via email/correspondence.

4 Providing the highest quality standards in customer service; Using Information Technology on a daily basis word processing, spreadsheets, database, email and internet; Maintaining high quality records in a thorough and organised manner; Checking all work thoroughly to ensure it is completed to a high standard; Approaching work in a careful and methodical manner, displaying accuracy at all times. Adhere to all RSA policies and procedures, engaging with management in the roll out of strategic objectives and transformation projects. Any other duties deemed appropriate. In certain instances positions may arise where specialist skills or experience is required accounts, language skills, etc.

5 Suitable candidates may be selected for the purpose of filling such vacancies. This job description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time by the CEO and to contribute to the development of the post while in the role. As there are two Clerical competitions, please be advised that should you apply for both competitions, your application will be reviewed across both competition selection phases and if selected for interview for both competitions, you will only be required to attend one interview process.

6 3 Clerical Officer , Road Safety Authority Entry Requirements and Eligibility 1. Requirements: Candidates should: have the requisite knowledge, skills and competencies to carry out the role; be capable and competent of fulfilling the role to a high standard; have a good general level of education; be at least 18 years of age on or before 26th January 2018 fulfil citizenship, health and character requirements (see below). A proven track record in Clerical roles would be an advantage. Citizenship, Health and Character Citizenship Requirement Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA).

7 Health & Character Candidates must be in good health, capable and competent of carrying out the work assigned to them, and they must be of good character. Those under consideration for a position will be required to complete a health and character declaration and a Garda Vetting form. References will be sought. Some posts will also require special security clearance. In the event of potential conflicts of interest, candidates may not be considered for certain posts. Garda Vetting Panel appointees must complete the vetting process and this will be undertaken once the panel has been finalised following the interview process.

8 HR in RSA will co-ordinate this vetting process. Eligibility to compete and certain restrictions on eligibility Incentivised Scheme for Early Retirement (ISER): It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in Department of Finance Circular 12/09 that retirees, under that Scheme, are debarred from applying for another position in the same employment or the same sector. Therefore, such retirees may not apply for this position. Department of Health and Children Circular (7/2010): The Department of Health Circular 7/2010 dated 1 November 2010 introduced a Targeted Voluntary Early Retirement (VER) Scheme and Voluntary Redundancy Schemes (VRS).

9 It is a condition of the VER scheme that persons availing of the scheme will not be eligible for re-employment in the public health sector or in the wider public service or in a body wholly or mainly funded from public moneys. The same prohibition on re-employment applies under the VRS, except that the prohibition is for a period of 7 years, after which time any re-employment will require the approval of the Minister for Public Expenditure and Reform. People who availed of either of these schemes are not eligible to compete in this competition Collective Agreement: Redundancy Payments to Public Servants 4 Clerical Officer , Road Safety Authority The Department of Public Expenditure and Reform letter dated 28th June 2012 to Personnel Officers introduced, with effect from 1st June 2012, a Collective Agreement which had been reached between the Department of Public Expenditure and Reform and the Public Services Committee of the ICTU in relation to ex-gratia Redundancy Payments to Public Servants.

10 It is a condition of the Collective Agreement that persons availing of the agreement will not be eligible for re-employment in the public service by any public service body (as defined by the Financial Emergency Measures in the Public Interest Acts 2009 2011) for a period of 2 years from termination of the employment. Thereafter the consent of the Minister for Public Expenditure and Reform will be required prior to re-employment. People who availed of this scheme and who may be successful in this competition will have to prove their eligibility (expiry of period of non-eligibility) and the Minister s consent will have to be secured prior to employment by any public service body.