Closing or reloCatiing the PhysiCian offiCe

1 Closing or reloCatiing the PhysiCian s offiCeOklahoma State Board of Medical Licensure and Supervision This publication, printed by Central Printing is issued by the Board of Medical Licensure and Supervision as authorized by the Board. 250 Copies have been prepared and distributed. Copies have been deposited with the Publications Clearinghouse of the Oklahoma Department of the PhysiCian s Notification Closing Newspaper the PhysiCian s ,. ,. to those of Closing a medical ,. ,. ,. ,. ,. most pressing questions that arise during an offiCe .. (reloca-tion)? .. notified about the change and what do we need to .. ,. of MediCal is what to do with patient records. Since these are very important and confidential documents, they must ,. in the area, but changing offiCe locations, it is.

2 ,. ,. ,. ,. may be accomplished through a sign in ,. ,. ,. ,. law provides that a medical offiCe may charge $ for the first page and $ for each page ,. $ ( Statutes, Title 76, Sec-tion 19.).(Note:. ,. ). ,. ,. (7). ,. ,. ,.x-rays,. ,. some offices it may be necessary to gather up a patient s entire record from several different filing locations. It is not necessary to transmit financial data to ,. the actual offiCe is being closed, several differ-8ent methods of patient notification may be used. A ,. advertisement in two or three editions of the local, ,. ,. Closing and that medical records will be sent to ,. patient in the file. Obviously, this could become :.. prescribed medication that requires refills, having ,. ;. ( ). ,. There is no law setting the specific amount of.

3 ,. ,. ,..However,. ,. ,. ,. ( ),. ,. ,. ,.in writing, :.. Licensure and Supervision; the Oklahoma State ,. ;. ,. a permanent business offiCe ; and to other physicians,. ,. departments, clinic and offiCe managers, and Specific federal and state laws call for the pres-ervation of financial records. As a general rule, most financial records may be safely destroyed after seven years. However, the minutes and other financial books . The destruction of any record, medical or financial, Licensure and Supervision. 10hiPaa CoMPlianCe . ( ). ,. now necessary to preserve the privacy and Whenever a medical offiCe is Closing and it has ,. ( ,. ,. )..11aCCount occasion the simplest thing to do is leave the offiCe open, or set up a smaller offiCe in a nearby facility, ,. ,. ,. sold.

4 ,. sell .. ,. sells . ,.. , specifically for physicians. Their reputations and the various county medical society One of the first actions taken by an ,. If a PhysiCian closes an offiCe , he obviously no ,. ,. ,. ,. a PhysiCian who has been classified as a high-risk ,. PaPerwork Whenever a PhysiCian s offiCe is forced to close un-expectedly,. ,. searched for any unfinished paperwork requiring , insurance physical forms, etc., should be , unfinished paperwork isn t such a of ,.intact,. ,. ,. , to preserve the medical records of the first PhysiCian accounts receivable of the offiCe ( sale of accounts ). ,. PhysiCian s original staff together. However, this perfect . ,.. ,. ,. ,.. ,. in the area. Often they will take the equipment on consignment and will attempt to find a buyer in and advertising.

5 Deceased,. , there is no central clearing offiCe that can ,. ,. ,. end to the flow of mail, or you may write .or. , . ,. cut off the soCiety member or if a member finds it necessary to leave ,. ,.. classification during the first six months of the ,. ,.. ,. ,. to ,. ,. as soon as possible. Some notifications are ,. ,. The Oklahoma Board of Medical Licensure and ( ).. ,. ,. ,. (405). be notified any time a PhysiCian ,. ,. , Division offiCe , 1880 Regal Row, Dallas, ,..(214).366-6 ,. ,. at 4545 N. Lincoln, Suite 11, Oklahoma City . ,. ,. ,. be notified as soon as possible. Quite often these ,. journal, newsletter, bulletin, and/or ,. ,. (405).843- ,. phony . files on medical licenses issued, medical school graduates,. , . ,. ,.Chicago,. ,.(312). ,. ,. Because the lag time between the filing of a claim and its final payment by Medicare, Medicaid and.

6 ,. ,. Claims Administration, Aetna Life & ,. ,. ,.. ,.(405). ,. , 4545 N. Lincoln, Suite 124, Oklahoma City, ,..(405).522-7117. Because of its extensive field staff, Oklahoma Blue , they too should be notified at 1215 South Boulder, Tulsa,. ,.( 18).560-3500. Address change notification should also be sent (including HMOs) that the PhysiCian finds most often in their practice. The offiCe staff will be able to of Oklahoma must register with the offiCe of the Oklahoma Insurance Department. That offiCe will ,. ,. ,. (405). ,. ,. ,.. substanCes ,.revoked,. ( ,. ,. ,. ).. & II drugs shall be returned to the nearest offiCe of (DEA).. Oklahoma City DEA Tulsa .. (405). ( 18).45 - ,. (example,. ),. ,. ,. :..(1).. ;.(2).. the nearest bureau offiCe ; (3) by destruction in the ;.(4).. your Professional.

7 ,. ,. :..Af-ter Closing their offiCe , many retired physicians find stay in practice. If they cannot find a part-time pay-ing position, then they will look for some not-for-profit free . The Oklahoma Legislature has acknowledged the . by the Oklahoma State Board of Medical (application,.license,. ), without any CME requirement, for a fiscal ,. ,. ,. *.. ,. ,. ,. (*Note:.. ,. ,. ,. , and Lawton. Information about the Corps, as ,. ,. recruiters offiCe at 1-866-336-5672.). REGARDING ADDRESSES AND TELE-PHONE NUMBERS: Federal and state agencies tend to move around and change offiCe locations frequently. No guarantee can be given that the num-bers in this brochure will be correct at some point following publication when they are needed. It may be necessary to consult the latest telephone directory for current numbers and then call for addresses.

8 This publication was researched and written for the Oklahoma State Board of Medical Licensure and Supervision by Ed Kelsay, Attorney at Law, in December, 2001. Mr. Kelsay may be contacted at 2817 N. Oakridge Drive, Bethany, OK 73008. Telephone (405) 720-9800, fax (405) 720-9993, or e-mail or reloCating a PraCtiCePatient Notification Letter(Inside address)Dear.(name):. (date).. [relocating]. [retire.. (loca-tion)].. the form, sign it, and return it to my offiCe . I can then :..(list PhysiCian names, addresses, and phone numbers)*. ,. refills, chose a new PhysiCian , transfer records, and, if you so wish, for a final visit with me! ,(Name),.MD *Note that there is no legal or ethical requirement that you provide such a list. It is a courtesy to your patients. If you do provide a list, please remember to check with your colleagues for their permission to be listed.

9 27offiCe Closing newsPaPer advertiseMent One way to get the notice of a medical offiCe ,. ,. inches deep, with a box around it to make it stand copy for adDr. (name) Announces the Closing of His offiCe .(Name),. (date). after that date. His offiCe will begin (name) s offiCe as soon as (area code) (phone number)( offiCe name and address)notes