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1 CMS Manual System Department of Health & Human Services (DHHS) Pub 100-04 Medicare Claims Processing Centers for Medicare & Medicaid Services (CMS) Transmittal 2680 Date: April 2, 2013 Change Request 8136 Transmittal 2650, dated February 1, 2013, is being rescinded and replaced with Transmittal 2680, dated April 2, 2013, to remove business requirement and corresponding instructions regarding reporting a new modifier. Additionally, policy language is revised regarding the use of the Q codes. All other information remains the same. SUBJECT: Data Reporting on Home Health Prospective Payment System (HH PPS) Claims I. SUMMARY OF CHANGES: This Change Request adds new data reporting requirements for HH PPS claims. Home health agencies (HHAs) must report new codes indicating the location where services were provided and indicating whether services were added to the HH plan of care by a physician that did not certify the plan of care.

2 EFFECTIVE DATE: July 1, 2013 (HH episodes beginning on or after this date.) IMPLEMENTATION DATE: July 1, 2013 Disclaimer for Manual changes only: The revision date and transmittal number apply only to red italicized material. Any other material was previously published and remains unchanged. However, if this revision contains a table of contents, you will receive the new/revised information only, and not the entire table of contents. II. CHANGES IN Manual INSTRUCTIONS: (N/A if Manual is not updated) R=REVISED, N=NEW, D=DELETED R/N/D CHAPTER / SECTION / SUBSECTION / TITLE R 10 PPS Claims R 10 Record Layout III. FUNDING: For Fiscal Intermediaries (FIs), Regional Home Health Intermediaries (RHHIs) and/or Carriers: No additional funding will be provided by CMS; Contractors activities are to be carried out with their operating budgets For Medicare Administrative Contractors (MACs): The Medicare Administrative contractor is hereby advised that this constitutes technical direction as defined in your contract.

3 CMS does not construe this as a change to the MAC statement of Work. The contractor is not obliged to incur costs in excess of the amounts allotted in your contract unless and until specifically authorized by the Contracting Officer. If the contractor considers anything provided, as described above, to be outside the current scope of work, the contractor shall withhold performance on the part(s) in question and immediately notify the Contracting Officer, in writing or by e-mail, and request formal directions regarding continued performance requirements. IV. ATTACHMENTS: Business Requirements Manual Instruction *Unless otherwise specified, the effective date is the date of service. Attachment - Business Requirements Pub. 100-04 Transmittal: 2680 Date: April 2, 2013 Change Request: 8136 Transmittal 2650, dated February 1, 2013, is being rescinded and replaced with Transmittal 2680, dated April 4,2013, to remove business requirement and corresponding instructions regarding reporting a new modifier.

4 Additionally, policy language is revised regarding the use of the Q codes. All other information remains the same. SUBJECT: Data Reporting on Home Health Prospective Payment System (HH PPS) Claims EFFECTIVE DATE: July 1, 2013 (HH episodes beginning on or after this date.) IMPLEMENTATION DATE: July 1, 2013 I. GENERAL INFORMATION A. Background: Generally, Original Medicare makes payment under the Home Health Prospective Payment System (HH PPS) on the basis of a national standardized 60-day episode payment rate that is adjusted for the applicable case-mix and wage index. The national standardized 60-day episode rate pays for the delivery of home health services, which includes the six home health disciplines (skilled nursing, home health aide, physical therapy, speech-language pathology, occupational therapy, and medical social services). Claims must report all home health services provided to the beneficiary within the episode.

5 HCPCS codes Q5001 through Q5009 currently describe where hospice services were provided (in the patient s home, assisted living facility, etc). These codes have been reported on hospice claims since 2007. Similarly, Medicare plans to capture where home health services were provided by requiring HHAs to report the location on the claim. B. Policy: HHAs must report where home health services were provided on home health claims, using the Q codes Q5001, Q5002, and Q5009. The definitions of the Q codes Q5001, Q5002, and Q5009 were revised effective April 1, 2013 as follows: Q5001: Hospice or home health care provided in patient s home/residence Q5002: Hospice or home health care provided in assisted living facility Q5009: Hospice or home health care provided in place not otherwise specified (NO) As described in Section of the Medicare Benefit Policy Manual (Pub 100-02), Chapter 7 (Home Health Services), the patient s residence is wherever he or she makes his or her home.

6 This may be his or her own dwelling, an apartment, a relative s home, a home for the aged, or some other type of institution. Q code Q5002 should be used to indicate that home health services were provided at an assisted living facility (as defined by the State in which the beneficiary is located). Conversely, Q code Q5001 should be used to indicate that home health services provided at a patient s residence except in the cases where the services are provided at an assisted living facility. Finally, Q code Q5009 may be reported in the rare instance an HHA believes the definitions of Q5001 and Q5002 do not accurately describe the location where services are provided. The location where services were provided should be reported along with the first billable visit in an HH PPS episode. In addition to reporting a service line according to current instructions, HHAs must report an additional line item with the same revenue code and date of service, reporting one of the three Q codes (Q5001, Q5002, and Q5009), one unit and a nominal charge ( , a penny).

7 If the location where services were provided changes during the episode, the new location should be reported with an additional line corresponding to the first visit provided in the new location. NOTE: Revisions to the definitions of the Q codes above will be published in the HCPCS update on March 31, 2013. II. BUSINESS REQUIREMENTS TABLE Number Requirement Responsibility A/B MAC DME MAC FI CARRIER RHHI Shared- System Maintainers Other Part A Pa r t B FISS MCS VMS CWF Medicare contractors shall allow HCPCS codes Q5001, Q5002 and Q5009 on HH PPS claims (types of bill 32x or 33x except for 322 and 332). X X X Medicare contractors shall ensure that HCPCS codes Q5001, Q5002 or Q5009 are reported on HH PPS claims with the following revenue codes: 042X, 043X, 044X, 055X, 056X or 057X. X X Medicare contractors shall return to the provider any HH PPS claims with HCPCS codes Q5001, Q5002 or Q5009 that are reported with a revenue code other than 042X, 043X, 044X, 055X, 056X or 057X.

8 X X Medicare contractors shall ensure that at least one revenue code line reporting HCPCS codes Q5001, Q5002 or Q5009 is present on any HH PPS claim. X Medicare contractors shall return to the provider any HH PPS claim without at least one revenue code line reporting HCPCS codes Q5001, Q5002 or Q5009. X X Medicare contractors shall ensure that the line item date of service of one line reporting HCPCS codes Q5001, Q5002 or Q5009 matches the earliest dated HH visit line (revenue codes 042X, 043X, 044X, 055X, 056X or 057X) on the claim. X Medicare contractors shall return to the provider any claim where the earliest dated HH visit line does not contain a line reporting HCPCS codes Q5001, Q5002 or Q5009. X X Medicare contractors shall ensure that for each line reporting HCPCS codes Q5001, Q5002 or Q5009 on an HH PPS claim there is a line with the same revenue code and the same date of service.

9 X Number Requirement Responsibility A/B MAC DME MAC FI CARRIER RHHI Shared- System Maintainers Other Part A Pa r t B FISS MCS VMS CWF Medicare contractors shall return to the provider any HH PPS claim where a line reporting HCPCS codes Q5001, Q5002 or Q5009 does not have a matching HH visit on the same date of service. X X Medicare contractors shall ensure that if more than one line item on an HH PPS claim reports Q5001, Q5002 or Q5009 then the same HCPCS code cannot be reported on consecutive dates. X Medicare contractors shall return to the provider HH PPS claims reporting more than one line item with the same HCPCS Q-code on consecutive dates. X X Medicare contractors shall ensure that lines reporting HCPCS codes Q5001, Q5002 or Q5009 are not included in the visit counts passed to the HH Pricer. X Medicare contractors shall ensure that lines reporting HCPCS codes Q5001, Q5002 and Q5009 are not included in the calculation of value code 62 and 63 amounts.

10 X Medicare contractors shall exclude lines reporting HCPCS codes Q5001, Q5002 and Q5009 from editing that validates the number of visits on an HH PPS claim against the calculated value code 62 and 63 amounts. X Medicare contractors shall exclude lines reporting HCPCS codes Q5001, Q5002 and Q5009 on HH PPS claims from the Medicare Summary Notice. X Medicare contractors shall ensure that lines reporting HCPCS codes Q5001, Q5002 or Q5009 are not counted in medical policy parameters that count numbers of visits. X III. PROVIDER EDUCATION TABLE Number Requirement Responsibility A/B MAC DME MAC FI CARRIER RHHI Other Pa r t A Pa r t B MLN Article: A provider education article related to this instruction will be available at shortly after the CR is released. You will receive notification of the article release via the established "MLN Matters" listserv.