Compliance Manual - IN.gov

1 ICompliance Manualfor indiana 'sVehicle Maintenance ShopsPART ONEM echanical repair (PART TWO - Collision repair / automotive Refinishing is underdevelopment) IDEM rules and regulations9 DOT and OSHA rules and regulations9 Fire & Building Services information9 Waste prevention & minimization recommendationsPublished by theINDIANA DEPARTMENT OFENVIRONMENTAL MANAGEMENTC ompliance and Technical Assistance ProgramJuly Manual was written and developed by staff in IDEM's Compliance and Technical AssistanceProgram: Cheri Storms, Mark Stoddard, and Paula Smith. Former CTAP employees, Joyce Vallanceand Dave Lawrence also contributed greatly to the development of this thanks to staff throughout IDEM for their comments and advice, especially: Dave Berrey, JimHunt, John Crawford, Lee Parsons, Anne Remek, Mike Pennington, Rosemary Cantwell, Scott Draschil,Lynn Newlon, Robin Feller, Cyndi Wagner, Mark Amick, Jon Bates, and Warren group of reviewers provided information and suggestions to improve the Manual .

2 IDEM appreciatesthe input received from the following external reviewers:Jerry Hebert, Randy Frey, Tony Kurtz - indiana Department of Labor, Bureau of Safety &Education Training (BuSET)Mara Snyder, Tim Callas - indiana Department of Fire & Building ServicesDon Arnold - indiana Department of TransportationNancy Reagan - automotive Service Professionals of IndianaDon Seader - World Wide AutomotiveTom Frantz, Dave Ehrhard, Mike Callahan - Safety-KleenJoel Haul - Heritage Environmental ServicesBarry McConnell - Shell Oil CompanyRandy Powell - Parts Guild AssociationDeborah Steinkamp - Spencer County Solid Waste Management DistrictMike Baker- Quality Mill Supply Co., Pitts - indiana Petroleum Marketers & Convenience Store AssociationPrinted on 30% post-consumer content recycled paperThis Manual contains material from the following sources and is reprinted with Department of Labor s Office of Training and EducationLab Safety Supply, Motors CorporationiiiNOTICEP hotocopying this ManualThis material may be used, in whole or in part, without permission.

3 As such, it may not becopyrighted in any form. When copying, please include this NOTICE and acknowledge IDEM asthe source of the Action & IDEMIDEM is an equal opportunity and affirmative action employer. IDEM ensures that the benefitsof its state assisted programs are available to all eligible persons regardless of race, color,national origin, handicap, age, or veteran Manual , Compliance Manual for indiana 's Vehicle Maintenance Shops, was published bythe indiana Department of Environmental Management (IDEM). Neither the publisher of themanual norany persons acting on its behalf:a) make any warranty or representation, expressed or implied, with respect to the useof any information contained in this document, or that the use of any information,apparatus, method, or process disclosed in this document may not infringe onprivately owned rights; orb) assume any liabilities with respect to the use of, or damages resulting from the useof any information, apparatus, method, or process disclosed in this material offered in this Manual is not intended to be a recommendation of any particulartechnique or method.

4 Rather, this Manual is offered for educational and informational purposesand is advisory only. Compliance with applicable regulations is the responsibility of eachindividual business. When using this Manual and making any decision concerning regulatorycompliance or chemical management, it is highly recommended that the particular facts andIf you have any questions or comments, or wish to obtain additional copies of this Manual ,contact the: indiana Department of Environmental ManagementCompliance and Technical Assistance Program150 West Market Street Suite 703 Indianapolis, IN 46204-2811317/232-8172 or toll-free at 800 see Sections and of this Manual for the names and phone numbers of other IDEM offices and other be reviewed by appropriately trained to specific brand names or products in this Manual are used as examples only, andIDEM makes no warrantees or representations about the effectiveness of such products. Nothingin this Manual should be construed as an endorsement by IDEM of any particular brand Environmental Rules and Statutes books may be ordered from IDEM by visiting IDEM sweb site, or by calling 317/233-1044 or toll free 800/451-6027 press 0 and request ext.

5 Order form for indiana s OSHA regulations is available at the indiana Department of Labor sweb site. To obtain the indiana Department of Fire & Building Services regulations, call theirBook Store at 317 information compiled in this Manual is being provided by IDEM as general guidance to thevehicle maintenance community. Although every effort has been made to ensure the accuracyand completeness of this information, the authors and reviewers of this publication cannotguarantee that it is completely free of errors or omissions. It is the responsibility of the ownersand operators of each facility to ensure that the facility complies with all applicable rules and regulatory interpretations may change without individual notice to vehiclemaintenance 1 - ABOUT THIS VEHICLE MAINTENANCE & THE IDEM'S APPROACH TO ENVIRONMENTAL PROTECTION .. WHO SHOULD USE THIS Manual ?.. THE BENEFITS OF FOLLOWING THIS HOW TO USE THIS Manual .

6 WHOM TO CALL FOR ASSISTANCE .. OTHER SOURCES OF 9 CHAPTER 2 - DETERMINING WHICH REGULATIONS APPLY TO YOUR OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)REGULATIONS .. CLASSIFYING FOR FIRE & BUILDING SERVICES REGULATIONS .. CLASSIFYING FOR DEPARTMENT OF TRANSPORTATION (DOT)REGULATIONS .. DETERMINING APPLICABLE WATER REGULATIONS .. 15 Determining if Your Shop is Subject to Wastewater Regulations .. 15 Determining if Your Shop is Located in a Wellhead Protection Area: .. DETERMINING APPLICABLE AIR 15 Motor Vehicle Air Conditioning (MVAC) Service .. 15 Chlorinated Solvents (for Parts Washing, etc.) .. 16 Solvents Used by Shops in Lake, Porter, Clark and Floyd Counties .. 17 automotive Refinishing .. 18 Fugitive Dust from Unpaved Parking Lots .. 18 Catalytic Converters .. CLASSIFYING YOUR SHOP TO DETERMINE ITS HAZARDOUS WASTEGENERATOR 19A. Is Your Shop a CESQG, SQG, or LQG? .. 19 TABLE 2-A.

7 19 TABLE 2-B ..20B. What is Hazardous Waste?.. 21 TABLE 2-C: Summary of Hazardous Waste Generated by a Typical 23C. Changing Your Hazardous Waste Classification .. 27D. EPA Identification 27E. CESQGs & Hazardous Waste Management .. 27viCHAPTER 3 - MANAGEMENT REQUIREMENTS FOR HAZARDOUS MATERIALSAND HAZARDOUS Hazardous Materials vs. Hazardous Wastes .. Purchasing and Receiving Products That Contain Hazardous Materials .. Storing Hazardous Materials .. Storing Hazardous Wastes .. Proper Handling and Shipping of Your Hazardous Wastes .. Liability and Choosing an Environmental Service Company .. Spill Prevention & In Case of a Spill .. What If You Have a Violation? Who's Liable?.. 42 CHAPTER 4 - Compliance REQUIREMENTS, WASTE PREVENTION& MINIMIZATION STRATEGIESAEROSOL CONTAINERS .. 47 HAZARDS & RULES .. 47 ANTIFREEZE .. 49 BATTERIES (LEAD - ACID) .. 55 BRAKE AND CLUTCH repair .. 61 CATALYTIC 71 FLUORESCENT LIGHT TUBES AND HIGH INTENSITY DISCHARGE 75 FUEL & FUEL FILTERS.

8 79 METAL PARTS .. 81 OIL .. 83 OIL FILTERS .. 91 REFRIGERANTS/MOTOR VEHICLE AIR - CONDITIONING 95 INTRODUCTION TO SOLVENTS .. 101 AQUEOUS-BASED 103 PETROLEUM-BASED SOLVENTS .. 107 SORBENTS .. 111 TIRES .. 115 WASTEWATER FROM SERVICE BAY DRAINS .. 127 GENERAL WORK AREA .. 131 GENERAL MACHINERY AND TOOL REQUIREMENTS .. 133 GRINDING (ABRASIVE WHEEL MACHINERY) .. 137 TOW TRUCKS & OTHER SHOP 143 WELDING, CUTTING & BRAZING OXYGEN & ACETYLENE TANKS .. 147viiCHAPTER 5 - EMERGENCY PLANS, TRAINING, AND RECORDKEEPING &REPORTING OSHA Hazard Communication Standard .. Other OSHA Plans .. Resource Conservation & Recovery Act (RCRA) Emergency Plan .. Reporting .. Employee Training ..164 CHAPTER 6 - GENERAL RESPONSIBILITIESPOSTINGS .. 169 GENERAL WORK AREA .. 170 PERSONAL PROTECTIVE 170 MEDICAL 171 MACHINERY AND TOOL REQUIREMENTS .. 171 AIR COMPRESSORS AND COMPRESSED AIR .. 172 HOISTS OR CRANES .. 172 LIFTS.

9 172 FIRE PROTECTION/PREVENTION .. 172 MISCELLANEOUS .. 173 ACRONYMS .. 179 GLOSSARY .. 181 INDEX .. 185 ATTACHMENTS .. A1 Emergency Action A3 The Hazard Communication A13 Lockout/Tagout Program .. A27 Personal Protective Equipment .. A31 Form Letter for Obtaining a Material Safety Data Sheet (MSDS).. A32viii1 CHAPTER 1 - ABOUT THIS VEHICLE MAINTENANCE & THE ENVIRONMENTP rotecting the health of indiana citizens and the quality of our land, air and water is everyone'sresponsibility. This responsibility is especially important for organizations in our communitiesthat handle chemicals which can be harmful to human health or the environment. Because theowners and operators of vehicle maintenance shops deal with hazardous chemicals every day,they are often on the front line of caring for the environment and the health of their employeesand the surrounding community. When handled properly, hazardous chemicals can be usedsafely, minimizing the health and safety risk for workers and surrounding indiana Department of Environmental Management is mandated to protect public health andthe environment for the State.

10 In fulfilling its responsibility, IDEM works to establish effectiveregulations and then implement and enforce those regulations. IDEM encourages business andindustry to implement pollution prevention and waste minimization practices. By preventingpollution, companies can gain operating flexibility, avoid civil liability, and avoid the regulatoryburdens of treatment and disposal because the quantity of waste generated is reduced or becausewaste is simply not generated in the first place. Pollution prevention and waste minimizationpractices are listed in many of the You Should sections throughout this Manual , particularly inChapter IDEM'S APPROACH TO ENVIRONMENTAL PROTECTIONAs IDEM strives to meet its mandates, its approach to environmental protection in recent yearshas fundamentally changed. IDEM is complementing its traditional approach of simplyimplementing and enforcing environmental regulations with approaches that include theaggressive use of education, partnerships, and incentives.