Compumatic CompuTime101

1 1 Compumatic CompuTime101 Quick Reference Guide 1. Getting Started Entering upgrade codes Defining global rules Adding clocks Adding departments Adding Shifts Adding employees 2. Downloading Punches 3. Punch Preview Form Adding punches Editing punches Adding benefit hours In/Out board Recalculating punches 4. Reports Viewing/printing reports Using report filters 5. Software Utilities - Basic Archive punches Edit users In/Out board Enter upgrade codes View current users Unlock database 6. Software Utilities - Advanced Change date format Change file locations Database stats Execute SQL Import clock list Import punch log file Link database Purge data Run command SN reset 7.

2 Clock Utilities HandPunch Clocks Download hand templates Sync Clocks Program clocks configuration Test communication HandPunch utility View communications error log 8. Clock Utilities PIN/Prox/Fingerprint Clocks Process punches from USB key Upload Employees (XLS 21 Pin/Prox) Upload/Download Templates (XLS bio) Initialize Terminal 9. Configuring & Using Shift Rules Appendix A - Enrolling employees in a HandPunch clock, Setting IP & network information in a HandPunch clock 2 1. Getting Started Entering upgrade codes (if applicable) The software will install as the standard CompuTime101 version with a 25 employee capacity.

3 If upgrades have been purchased, enter them as follows: File Software Utilities Enter Upgrade Code Enter the code provided in the box and click the upgrade button. The following items require upgrade codes: 1) employee levels above 25 2) Professional version (includes shift rules) 3) HandPunch clock communication 4) Job/Department code collection 5) Multi-user license Defining Global Company Rules Select Edit Edit Global Company Rules Define your pay period type and starting day. Set the pay period start to the date the current pay period started.

4 If you want the software to calculate overtime, select daily, weekly, or both and enter the number of hours after which is overtime. If you set hourly wages for employees, overtime hours will be calculates as time and a half. The missing punch limit (default is 13) is the most hours an employee can earn from in to out. The maximum setting is hours. Adding Clocks Select Edit Edit Clocks Type in a site number, which typically starts at 1. Press tab or enter. Select the model clock you are setting up and fill in the appropriate fields (available fields will vary depending on which model clock you are using).

5 Enable Code Entry (requires upgrade code) - Check if you want this clock to collect a job code for reports. If you are using a pin/proximity clock you will be prompted to send the update to the clock. The clock must be connected to the computer to receive the updated setting. If you are using a HandPunch clock you must go to File Clock Utilities HandPunch Clocks Program Clocks Configuration to send the updated settings. Adding Departments Select Edit Edit Departments Both fields are required. The department id is any 1 to 6 digit number and the name can be alpha or numeric.

6 Adding Shifts (if applicable, requires upgrade to CompuTime101 Professional) Select Edit Edit Shift Rules Click Define New Shift Rules, enter a shift number (typically starting with 1), and enter a simple description for your reference. Refer to the shift configuration section 9 for more information. Adding Employees Select Edit Edit Employees The following fields are required: 1) employee name 3 2) employee number. Any 1 to 9 digit number used to identify the employee . Different employees can t have the same number. 3) Pin (Clock) #. Any 1 to 9 digit number the employee will use to punch in/out at the clock.

7 Different employees can t have the same pin, however, an employee can have the same employee number and pin number. 4) Department Wage is optional. If an hourly wage is entered the software can calculate gross dollars earned. Shift is optional and only available if shifts are defined. An upgrade to CompuTime101 Professional is required to setup shift rules. 2. Downloading Punches Click Download Punches from the main menu form, or select Poll/Process Download Punches. After the punches are downloaded they will be processed automatically. By default the punch preview form will open upon completion.

8 3. Punch Preview Form The punch preview, by default, will load automatically after the software processes punches. It can also be opened from the main menu form or from the Poll/Process menu. If you do not want this form to load automatically, uncheck the Load Punch Preview After Poll/Process box at the bottom of the form. You can choose the viewable date range (at the upper left) by pay period or custom date range. Select an employee to view by using the drop down menu or clicking on the employee name on the list. Adding Punches Click Add Punch at the top of the punch preview form to open the manual punch entry form.

9 Blue labeled fields are required. If you want to add multiple punches before saving and processing them you can click the + button (in the lower left) to add a new punch. When you are finished, click the save/exit button (in the lower right). The punches you have added will be processed automatically. Editing Punches There are two methods of opening the punch edit form: Method 1) Double click on the time field of the punch you want to edit. Method 2) Click on the date or time field of the punch you want to edit. Verify the proper line is selected, indicated by the blue marker on the left.

10 Click the edit punch button at the top of the punch preview form. In the edit punch form, blue labeled fields are required. You may change punch details such as the time, date, in or out status, You can also flag a punch for deletion. If a calculation rule such as a revision zone or automatic lunch deduction has been applied you may override it here as well. When you are finished, click the Save/Close button. Punches must be recalculated after any edit and you will be asked if you want to recalculate. If you plan on editing multiple punches you can select no and continue to edit other punches but the changes will not show until you let the software recalculate.