CONTENTS

1 CONTENTS Clause Title Page No 1. FOREWORD 5 2. 0 GENERAL .. 8 3. 1 SCOPE .. 8 4. 2 AIMS OF STANDARDIZATION .. 8 5. 3 PRINCIPLES OF STANDARDS WORK .. 9 6. 4 ORGANIZATIONAL STRUCTURE AND RESPONSIBILITIES FOR THE .. TECHNICAL 10 7. STANDARDS ADVISORY 12 8. SECTIONAL COMMITTEES .. 15 9. CHAIRMAN OF SECTIONAL COMMITTEE .. 19 10. MEMBER SECRETARY .. 26 11. LIAISON BETWEEN TECHNICAL COMMITTEES .. 29 12. 5 DEVELOPMENT OF INDIAN STANDARD .. 31 13. ADOPTION OF ISO/IEC STANDARD (SEE T-4 ALSO) .. 49 14. RECOGNITION OF OTHER STANDARD AS INDIAN STANDARD .. 51 15. TENTATIVE (PROVISIONAL) INDIAN STANDARD .. 52 16. 6 MEETINGS .. 53 17. PROCEEDINGS AND MINUTES .. 61 18. 7 INTERACTION WITH ISO/IEC IN FORMULATION OF INTERNATIONAL .. STANDARDS .. 65 19.

2 GUIDELINES ON PROCESSING OF ISO/IEC STANDARDS FOR CASTING .. VOTE (SEE T-3 ALSO) .. 69 Clause Title Page No 20. 8 DEPARTMENTAL DOCUMENTATION .. 72 21. 9 FILING SYSTEM AND PROCEDURE FOR DISPOSAL OF OLD 73 ANNEXES Annex No. Title Page No 22. ANNEX A GENERAL PRINCIPLES AND FRAMEWORK OF STANDARD .. 74 23. ANNEX B1 OFFER OF REPRESENTATION ON DIVISION 88 24. ANNEX B2 OFFER OF CHAIRMANSHIP OF THE DIVISION 89 25. ANNEX B3 RECONSTITUTION OF TECHNICAL COMMITTEES .. 90 26. ANNEX B4 NOMINATION PROFORMA .. 91 27. ANNEX B5 OFFER OF REPRESENTATION IN THE SECTIONAL COMMITTEE .. 92 28. ANNEX B6 OFFER OF REPRESENTATION OF INDIVIDUAL EXPERT FROM .. 93 29. ANNEX B7 EXTRACT FROM GUIDELINES FOR PARTICIPATION IN THE .. TECHNICAL COMMITTEE WORK OF BIS .. 94 30. ANNEX B8 OFFER OF CHAIRMANSHIP OF SECTIONAL COMMITTEE.

3 96 31. ANNEX B9 ROLE OF CHAIRMAN OF SECTIONAL 97 32. ANNEX B10 WITHDRAWAL OF 98 33 ANNEX B11 THANKS GIVING LETTER TO PREVIOUS CHAIRMAN .. 99 34. ANNEX B12 COVER FORMAT FOR CIRCULATION OF PRELIMINARY .. DOCUMENTS .. 100 35. ANNEX B13 COVER FORMAT FOR CIRCULATION OF WIDE CIRCULATION .. DOCUMENTS .. 101 36. ANNEX B14 PROFORMA FOR AUTHORIZATION, ON BEHALF OF .. 102 237. ANNEX B15 PROFORMA FOR ADOPTION OF DRAFT INDIAN STANDARD .. 103 38. ANNEX B16 PROFORMA FOR ADOPTION OF DRAFT INDIAN STANDARD IN CASE OF DISPENSATION OF WIDE CIRCULATION BY DC .. 104 39. ANNEX B17 REVIEW ANALYSIS OF PUBLISHED STANDARDS .. 105 40. ANNEX B18 REAFFIRMATION OF INDIAN 106 41. ANNEX B19 WITHDRAWAL OF STANDARDS APPROVAL OF DIVISION .. COUNCIL .. 107 42. ANNEX B20 WITHDRAWAL OF STANDARDS APPROVAL BY THE CHAIRMAN.

4 DIVISION COUNCIL .. 108 43. ANNEX B21 WITHDRAWAL OF STANDARD CIRCULAR LETTER .. 109 44. ANNEX B22 PROFORMA FOR GAZETTE NOTIFICATION .. 110 45. ANNEX B23 RESERVATION OF COMMITTEE ! Bookmark not defined. 46. ANNEX B24 ADVANCE NOTICE FOR MEETING .. 114 47. ANNEX B25 COVER FORMAT FOR CIRCULATION OF 115 48. ANNEX B26 PROFORMA FOR SERVICE REQUIRED FROM BIS 116 49. ANNEX B27 ADVANCE FOR REFRESHMENT .. 117 50 ANNEX B28 SPECIMEN FORMAT FOR CIRCULATION OF 118 51. ANNEX B29 RECOGNITION OF CONTRIBUTION OF MEMBERS .. 119 52. ANNEX B30 APPROVAL OF CHAIRMAN, SECTIONAL COMMITTEE ON VOTING . OF ISO/IEC DOCUMENTS .. 120 53. ANNEX B31 LETTER TO MEMBERS FOR COMMENTS/VIEWS .. 121 54. ANNEX C1 ENTITLEMENT OF TRAVELLING ALLOWANCE TO NON-OFFICIAL .. MEMBERS .. 122 55. ANNEX C2 PAYMENT OF TA/DA TO COMMITTEE MEMBERS/EXPERTS.

5 123 56. ANNEX D1 PROFORMA FOR OBTAINING SANCTION/RENEWAL OF SANCTION . OF TA/DA TO COMMITTEE MEMBERS .. 125 357. ANNEX D2 PROFORMA FOR OBTAINING PRIOR APPROVAL FOR PAYMENT OF TA/DA .. 126 58. ANNEX D3 SPECIMEN TO REGISTER DRAFT 127 59. ANNEX D4 PROFORMA FOR PUBLICATION OF STANDARD/SPECIAL .. PUBLICATION AMENDMENT .. 128 60. ANNEX D5 REQUISITION FOR DOCUMENT FOR PRINTING .. 129 61. ANNEX D6 REGISTER FOR DOCUMENT SENT FOR PRINTING .. 130 62. ANNEX D7 PROFORMA FOR ATTENDANCE 131 63. ANNEX D8 CERTIFICATE REGARDING REFRESHMENT 132 64. ANNEX D9 SPECIMEN FOR MEETING REGISTER .. 133 65. ANNEX D10 INFORMATION ON DIS/CDV/FDIS BALLOTS FOR SIGNATORY .. AUTHORITY .. 134 66. ANNEX D11 MONTHLY CONTROL 136 67. ANNEX D12 TIME TAKEN REPORT .. 142 68. ANNEX D13 MONTHLY PERFORMANCE REPORT.

6 143 69. ANNEX D14 MANAGEMENT INFORMATION 144 70. ANNEX E PROPOSAL FOR NEW SECTIONAL COMMITTEE .. 145 71. ANNEX F DECISION TO ESTABLISH A 146 72. ANNEX G ISO/IEC TECHNICAL 147 73. ANNEX H ESSENTIAL DOCUMENTS AND MATERIALS REQUIRED BY .. SECRETARY FOR REFERENCE .. 149 74. ANNEX J1 OPTIONS FOR DEVELOPMENT OF A PROJECT .. 150 75. ANNEX J2 MATRIX PRESENTATION OF PROJECT 151 76. ANNEX J3 DETAILED FLOW CHART OF OPTIONS FOR .. 153 77. ANNEX K PROFORMA FOR PROPOSING NEW 154 478. ANNEX L PROCEDURE FOR EVALUATION OF PROPOSAL FOR NEW ITEM ANALYSIS FOR APPROVAL OF NEW SUBJECTS .. 156 79. ANNEX M METHODOLOGY FOR DEVELOPMENT OF INDIAN STANDARDS .. 158 80. ANNEX N DESIGNATION OF STANDARDIZED ITEMS .. 170 81. ANNEX O FORMAT FOR SENDING COMMENTS ON BIS DOCUMENTS .. 176 82. ANNEX P REPLYING QUERIES ON INDIAN STANDARDS .. 177 83.

7 ANNEX Q TYPICAL LIST OF AGENDA ITEMS IN SECTIONAL COMMITTEE .. 179 84. ANNEX R RESOURCES OF ISO/IEC SECRETARIATS AND QUALIFICATIONS OF . 181 85. ANNEX S FILING SYSTEM & PROCEDURE FOR DISPOSAL OF OLD RECORDS183 86. ANNEX T CHECK LIST OF 189 5 FOREWORD Standardization is the process of formulating and applying rules for an orderly approach to a specific activity for the benefit and with the cooperation of all concerned, and in particular for the promotion of optimum overall economy taking due account of functional conditions and safety requirements. It is based on the consolidated results of science, technique and experience. It determines not only the basis for the present but also for future development, while keeping pace with technological developments world over. The evolution of the concept of standardization has helped in codifying the existing knowledge and in bridging the international barriers, it being a dynamic activity.

8 With the objective of harmonious development of standardization activity in India, the erstwhile Indian Standards Institution (ISI) was established in year 1947 (now Bureau of Indian Standards). Over the years various methods, procedures, etc. were established for execution of standardization activities in a more effective and efficient manner. As a policy, the standards formulation activity of BIS has been harmonized as far as possible with the relevant activities and procedures as laid down by the International Organization for Standardization (ISO) and International Electrotechnical Commission (IEC) keeping in view the Indian conditions and the national priorities. BIS, being a signatory to the Code of Good Practice for the preparation, adoption and application of standards (Article 4 of TBT Agreement, Annex 3) has accordingly aligned its standards formulation procedures.

9 This manual was first published in year 1990. Since then, many changes have taken place due to reasons like need for keeping pace with the emerging technologies, environmental issues trade priorities and other considerations at national and international front. Over the period various initiatives were undertaken by BIS to review this activity from time to time, which have also been incorporated in this revision. Some of these aspects include recommendations of the task force set up by BIS on time reduction for standards formulation, requirements of computerized standardization module, clarification on Consensus which forms the basis for formulation of an Indian standard, revised guidelines for review of composition of the technical committees and international participation, other administrative orders issued from time to time, etc. The letters/proformae given in the manual are for general guidance only and may be suitably modified, as considered necessary.

10 Some of the major steps taken to improve the standardization activity include: a) Reduction in average time for standards formulation for Priority I = 12 months and Priority II= 24 months. b) Restructuring of technical committees for achieving greater transparency, enhanced and effective technical inputs, balanced participation of all stakeholders and streamlined functioning. In order to achieve these objectives to the extent possible, a review of the composition of the technical committees was carried out and efforts were made to appoint Chairmen from neutral bodies and give 6proportionate participation to all stakeholders like manufactures, consumers, consumer bodies, Govt. organizations, scientific and technical institutions/organizations, etc. while keeping the interests of the consumers paramount. c) Facilitating better participation of Chairmen, NGOs, consumer bodies, experts, etc.