Contractor and subcontractor insolvency

1 Contractor and subcontractor insolvency January 2010 1 Early warning signs: what sort of behaviour or warning signs might indicate a Contractor beginning to get into trouble? The Contractor 's employees not turning up for work or a general decrease in the amount of labour on site. A slow-down in progress of the works. Plant, equipment and materials "disappearing" from site. An increase in the number of defects to the works. The Contractor seeking to negotiate further payments or release of the retention, or any other change in payment patterns (such as an advance payment or more frequent instalments or certificates).

2 The Contractor raising spurious or unjustified claims or contra-charges to increase the amount payable to it. The Contractor assigning (or seeking the employer's consent to assign) the proceeds of the building contract to a bank or other creditor. If the Contractor is a company, late filing of accounts or annual returns with the relevant authorities, or auditor's reports that are signed off subject to a qualification (depending on the nature of the qualification). Unsatisfied court judgments against the Contractor .

3 These may be revealed by a business information report on the Contractor from a specialist business information provider, such as Dun & Bradstreet. Sub-contractors not being paid. Persistent rumours about the Contractor 's financial position in the press and from other sources. An underlying trend in the Contractor 's behaviour that suggests it is in financial difficulty. The Contractor 's parent company (or other companies in the same group as the Contractor ) displaying any of the warning signs listed in this note.

4 2 What can be done to protect the position if the warning signs are spotted Check that all bank bonds and parent company guarantees are in place. If not, the employer should take steps to obtain any missing parent company guarantees or bank bonds. Check whether the employer will be able to call any bonds in its favour or make a claim under a parent company guarantee. This includes checking any technical requirements about the way in which the claim must be notified to the bondsman or guarantor.

5 The employer should carefully consider if the bonds provide for a right to make a claim on the occurrence of an insolvency event without first having to obtain the decision of an adjudicator or a decision in any other form of dispute resolution. If the decision of an adjudicator is required, adjudication proceedings must be instigated prior to the date of the insolvency type event to avoid insolvency law implications. If more protracted proceedings are required, consider whether there will be time to obtain a decision in advance of the insolvency occurring.

6 Ensure that the Employer is familiar with the terms of any parent company guarantee and check that the guarantor's obligations will not be discharged by: (a) Terminating the Contractor 's employment under the building contract. (b) Renegotiating the scope of works with the Contractor or varying the underlying building contract without first obtaining the guarantor's consent. (Consider whether this would extend to any agreement to make direct payments to sub-contractors.)

7 (c) Reaching a settlement with the Contractor . (d) Employing a new Contractor if the guarantor has a duty to complete the works. Closely monitor the Contractor s performance (including the financial performance of the Contractor and any guarantor). Agreements with third parties Check that all necessary collateral warranties have been procured in accordance with the terms of the contract. If not, it should take steps to obtain any missing collateral warranties.

8 If third party rights are being granted instead of collateral warranties (under the Contracts (Rights of Third Parties) Act 1999), check that all notices granting third party rights have been issued. Check that the employer will not breach any third party agreements if it terminates the Contractor 's employment without that third party's consent. For example, under a facility agreement, before the employer terminates the Contractor 's employment it usually needs the bank's consent.

9 It is likely that the Contractor entering into administration or becoming insolvent will be an event of default under the facility agreement in any event. Protecting the site Ensure legal protection by checking that all insurance cover required by the construction contract is in place. Ensure physical protection by making arrangements for site security, to ensure plant, equipment and materials do not "disappear . Securing material and documents Check whether the employer has rights over design and copyright relating to the project, and that the employer obtains copies of any drawings or documents that are not already in its possession.

10 Secure off-site plant, equipment and materials (to the extent possible). Undertake an audit of on-site plant, equipment and materials. Payment Establish the precise amount already paid to the Contractor . This enables the employer to check whether: (a) the Contractor has been overpaid; or (b) a retention has been deducted from payments due to the Contractor (and when the retention has to be released). Check whether there is a right to set-off over-payments under the construction contract against other amounts payable to the Contractor .