CSEC Electronic onicDocument Document Preparation and ...

1 ElectronicDocument PrepartaionMnagementElectroniccumentPrep artaion andManagementCSEC Electronic Document Preparation and ManagementSYLLABUS SPECIMEN PAPER MARK SCHEME SUBJECT REPORTSM acmillan Education 4 Crinan Street, London, N1 9XW A division of Macmillan Publishers Limited Companies and representatives throughout the world ISBN 978-0-230-48221-0 Caribbean Examinations Council (CXC ) 2015 The author has asserted their right to be identified as the author of this work in accordance with the Copyright, Design and Patents Act 1988. First published 2014 This revised edition published 2015 Permission to copy The material in this book is copyright.

2 However, the publisher grants permission for copies to be made without fee. Individuals may make copies for their own use or for use by classes of which they are in charge; institutions may make copies for use within and by the staff and students of that institution. For copying in any other circumstances, prior permission in writing must be obtained from Macmillan Publishers Limited. Under no circumstances may the material in this book be used, in part or in its entirety, for commercial gain. It must not be sold in any format. Designed by Macmillan Publishers Limited Cover design by Macmillan Publishers Limited and Red Giraffe CSEC Electronic Document Preparation and Management (EDPM) Free Resources LIST OF CONTENTS CSEC EDPM Syllabus Extract 3 CSEC EDPM Syllabus 4 CSEC EDPM Specimen Papers: Paper 01 53 Paper 02 59 Paper 032 69 CSEC EDPM Mark Schemes: Paper 01 72 Paper 02 76 Paper 02 86 Paper 032 93 Paper 032 99 Paper 01 Table of Specifications 104 Paper 02 Table of Specifications 105 Paper 03 Table of Specifications 107 CSEC EDPM Subject Reports.

3 2005 Subject Report 109 2006 Subject Report 117 2007 Subject Report 126 2008 Subject Report 133 2009 Subject Report 140 2010 Subject Report 149 2011 Subject Report 155 2013 Subject Report 163 2014 Subject Report 177 2015 Subject Report 194 Electronic Document Preparation and Management (EDPM)The Electronic Document Preparation and Management (EDPM) syllabus is designed to equip students with knowledge and computer-related skills required to enhance the performance of clerical and administrative EDPM syllabus will provide a holistic approach to acquisition of knowledge and the development of candidates decision-making and problem-solving skills.

4 It is suited for candidates pursuing any discipline, as the competencies and skills developed in the Preparation and management of Electronic documents are interdisciplinary and imperative in the world of work or in the pursuit of further syllabus is arranged in nine sections, sub-divided into specific objectives and corresponding content. Section 1 Fundamentals of Computing Section 2 Keyboarding Mastery Section 3 Introduction to Application Software Section 4 Use of Application Software Section 5 Business Document Preparation Section 6 Specialised Document Preparation Section 7 Electronic Communication Section 8 Document Management Section 9 EthicsThe syllabus replaces CSEC Typewriting and uses the computer instead of the typewriter.

5 Unlike the CSEC Information Technology syllabus, CSEC EDPM emphasises computer applications related to the production, filing and retrieval of documents, skills that are crucial in today s office 34/G/SYLL 12 CARIBBEAN EXAMINATIONS COUNCIL Caribbean Secondary Education Certificate CSEC Electronic Document Preparation AND MANAGEMENT SYLLABUS Effective for exa minations from May-June 2014 CXC 34/G/SYLL 12 Published by the C aribbean Examinations Council All rights reserved. No part of this publication may be reproduced, stored in a retrieval sys tem, or transmitted in any form, or by any means Electronic , photocopyi ng, recording or otherwise without prior permission of the author or publisher.

6 Correspondence related to the syllabus should be addressed to: The Pro-Registrar Caribbean Examinations Council Caenwood Centre 37 Arnold Road, Kingston 5, Jamaica Telephone Number: +1 (876) 630-5200 Facsimile Number: +1 (8 76) 967-4972 E- mail Address: Website: Copyright 2012 by Caribbean Examinations Council The Garrison, St Michael BB14038, Barbados CXC 34/G/SYLL 12 This Document CXC 3 4/G/SYLL 12 replaces C XC 34/G/SYLL/03 issued in 2003. Please note that the syl la bus has been revised and amendments are indicated by italics. First issued 2003 Revised 2012 Please check the website, rg for u pdates on CXC s syl la buses.

7 CXC 34/G/SYLL 12 Contents RATIONALE .. 1 AIMS .. 1 GENERAL OBJECTIVES .. 2 ORGANISATION OF THE SYLLABUS .. 2 SUGGESTED TIME-TABLE ALLOCATION .. 3 CERTIFICATION .. 3 DEFINITION OF PROFILE DIMENSIONS .. 3 FORMAT OF THE EXAMINATIONS .. 4 REGULATIONS FOR PRIVATE CANDIDATES .. 6 REGULATIONS FOR RESIT CANDIDATES .. 6 SECTION I FUNDAMENTALS OF COMPUTING .. 7 SECTION II K EYBOARD MASTERY .. 9 SECTION III INTRODUCTION TO APPLICATION SOFTWARE .. 10 SECTION IV USE OF APPLICATION SOFTWARE .. 11 SECTION V BUSINESS Document Preparation .. 13 SECTION VI SPECIALISED Document P REPARATION.

8 14 SECTION VII Electronic COMMUNICATION .. 15 SECTION VIII D OCUMENT MANAGEMENT .. 16 SECTION IX ETHICS .. 17 GUIDELINES TO TEACHERS FOR THE CONDUCT OF THE SCHOOL-BASED ASSESSMENT COMPONENT .. 19 RECOMMENDED MINIMUM HARDWARE AND SOFTWARE REQUIREMENTS .. 35 LIST OF COMMON ERRORS AND ABBREVIATIONS .. 36 GLOSSARY .. 39 CXC 34/G/SYLL 12 1 Electronic Document Preparation and Management Syllabus RATIONALE Computerisation has revolutionised the way documents are created, stored and transmitted. It has facilitated greater efficiency and more innovative ways of sharing information.

9 The computer continues to be an indispensable tool in the world of work. The ability to u se the computer provides essential skills for prospective employees in the fields of data Preparation and data management. Students seeking opportunities in the world of work or pursuing further studies must develop competence and proficiency in the use of computers and related elect ronic hardware devices. The Electronic Document P reparation and Management (EDPM) syllabus is designed to equip s tudents with knowledge and computer-rel ated skills required to enhance the performance of clerical and administrative tas ks.

10 The syllabus seeks to instil tenets of the Ideal Caribbean Person as articulated by the CARICOM Caribbean Education Task Force (CTF) and adopted by the CARI COM Heads of Government at th eir 18th Summit. To this end the syllabus contains objectives and content intended to foster disciplined and et hi cal behaviours within the work environment. In a ddition, t he syllabus conforms to UNESCO s Pilla rs of Learning and aims to promote varied approaches to learning, and the personal growth, dec ision-making capabilities of students. The EDPM syllabus will provide a holistic approach to acquisition of knowledge and the development of candidates dec ision-making and problem-solving skills.