DBT and DST Open Access Policy

1 APPROVED OAPDBT and DST open Access PolicyPolicy on open Access to DBT and DST funded researchDepartment of BiotechnologyandDepartment of Science & TechnologyMinistry of Science & TechnologyGovernment of IndiaAPPROVED OAPD ecember 12, 2014 Page1 DBT & DST open Access PolicyDepartment of Biotechnology and Department of Science & TechnologyMinistry of Science & TechnologyGovernment of IndiaDBT and DST open Access PolicyPolicy on open Access to DBT and DST funded researchThe Department of Biotechnology ( DBT ) and the Department of Science and technology ( DST )

2 Areconstituent departments within the Ministry of Science and technology , Government of important function of the DBT and DST is to support basic, translationaland applied scientificresearch through the creation of suitable infrastructure, by providing funding to individual scientists,institutions and start-ups, and through any other means deemed all funds disbursed by the DBT and DST are public funds, it is important that the information andknowledge generated through the use of these funds are made publicly available as soon as possible,subject to Indian law and IP policies of respective funding agencies and institutions DBT and DST recognize the right of researchers to publish their work in journals of their choice,because researchers are the best judges of where to publish their work.

3 The DBT and DST expect that therecipients of funding will publishtheir research in high quality, peer-reviewed DBTandDST affirms the principle that the intrinsic merit of the work, and not the title of the journalin which an author s work is published, should be considered in making future funding OAPD ecember 12, 2014 Page2 DBT & DST open Access PolicyDBTandDST do not recommend the use of journal impact factorseitheras a surrogate measure of thequality of individual research articles, to assess an individual scientist s contributions, or in hiring,promotion, or funding DBT and DST believe that maximizing the distribution of these publications by providing free onlineaccess by depositing them in an institutional repository is the most effective way of ensuring that theresearch it funds can be accessed, read and builtupon.

4 The digital context of the production anddissemination of knowledge makes it especially easy to make all knowledge publicly available. Further,free, open and digital Access of scientific research will ensure percolation of cutting edge research atarapid pace into higher education curricula, thereby raising the standard of technical and scientificeducation in the country. This in turn, will foster a richer research RepositoryIn order to achieve the aforementioned objectives, each institution is encouraged to set up its own inter-operable institutional open Access repository ( IR ) for its research papers and review articles publishedin peer-reviewed journals.

5 The Ministry of Science and Technologyhasset up a central harvester( ) that will harvest the full text and metadata of these publications. This centralharvester will have a link to each institutional repository. Institutions that receive core funding2from DBT and DST will be required to have an IR. Suchinstitutions that currently do not have an IR will be required to create one as soon as will be help available for this For all other institutions, it is recommended that they have an from institutionsthat currently do not have their own IR can submit their publications intothe central repositories created by the DBT and to an online repository:What should be deposited?

6 The final accepted manuscript (after refereeing, revision, etc.)resulting from research projects, which areAPPROVED OAPD ecember 12, 2014 Page3 DBT & DST open Access Policyfully or partially funded by DBT or DST, or were performed using infrastructure built with the support ofthese organizations, should be deposited. This also includes review articles, both invited and authorinitiated, for those who received funding from DBTorDST during that period. The full-text of the paper,metadata and supplementary materials should be deposited.

7 At the end of the full-text theacknowledgement should carry the grant resultingfrom funds received from the fiscal year 2012-13 onwards are required to be are recommended to also deposit manuscripts of their earlier publications even if they areunrelated to current projects funded byDBT orDST. Institutions areencouraged to use these repositoriesas central repositories for all the publications arising from research in their organizations irrespective ofsource of to deposit?The manuscript should be deposited in the grantee s respectiveIR.

8 Ifthe institution does not yet have anIR of its own, then themanuscriptshould be deposited in the central repositories ( ) created by DBT and DST respectively as mentioned under section on Institutional Repository .When to deposit?Deposits should be made within two weeks, preferably as sooner,following acceptance by the essence of the Policy is to enhance public exposure of the research and it is therefore in theresearchers own interest todo so expeditiously. However, if the journal insists on an embargo, thematerial should still be deposited, and the IR will make the paper(s) available at the end of the is recommended that the period of embargoshould be no longer than 6 months forScience, technology and Medicine (STM)disciplines and 12 months forArts,Humanities should deposit?

9 This Policy applies to individual researchers and/or institutions who have directly received funding orother support/benefits/infrastructure from the DBTorDST, as well as to scientists working at DBT orDST-aided autonomous institutions who benefit directly or indirectly from the infrastructure and coreAPPROVED OAPD ecember 12, 2014 Page4 DBT & DST open Access Policyfunding provided by these principal investigator (PI) or a person authorized by the PI, or anyone authorized by the head of theinstitution where the work is carried out (such as the librarian), can deposit the papers.

10 It is theresponsibility of the PI and the head of the institution to ensuretimely deposition of the in a repository is mandatoryThe deposit ID should be quoted in the annual and completion reports (as applicable), as well as in futureproposals for to deposit?Researchers are recommended tofollow their institutional guidelines for submission to their respectiveIRs. Researchers whose institutions do not yet have an IR may contact the DBT or DST is not the intent of this Policy to violate copyright or other agreements entered into by the researcher,institution or funding agency.