DEFENSE LOGISTICS MANAGEMENT SYSTEM …

1 DLM , volume 2 DEFENSE LOGISTICS MANAGEMENT SYSTEM volume 2 SUPPLY STANDARDS AND PROCEDURES June 13, 2012 DEPUTY ASSISTANT SECRETARY OF DEFENSE (SUPPLY CHAIN INTEGRATION) OFFICE OF THE ASSISTANT SECRETARY OF DEFENSE 3000 DEFENSE PENTAGON WASHINGTON, DC 20301-3000 LOGISTICS AND MATERIEL READINESS DLM , volume 2, December 7, 2012 Change 1 DEFENSE LOGISTICS MANAGEMENT SYSTEM volume 2, SUPPLY STANDARDS AND PROCEDURES CHANGE 1 I. This change to DLM , DEFENSE LOGISTICS MANAGEMENT SYSTEM (DLMS), volume 2, June 2012, is published by direction of the Deputy Assistant Secretary of DEFENSE for Supply Chain Integration under the authority of DoD Instruction (DoDI) , DoD Supply Chain Materiel MANAGEMENT Policy, December 14, 2011.

2 Unless otherwise noted, revised text in the manual is identified by bold, italicized print. The exception would be when the entire chapter or appendix is replaced, or a new one added. Change 1 also includes administrative updates in Chapter 16, not marked by bold italics, to change shall to will per a style change for DoD issuances. II. This change includes Approved DEFENSE LOGISTICS MANAGEMENT SYSTEM (DLMS) Changes (ADC) published by DLA LOGISTICS MANAGEMENT Standards Office memorandum: A. Addendum 93A dated August 29, 2012. Addendum 93A to include Status Code BP in Cancellation Procedures. Revises Chapter 4. B. ADC 1006 dated July 12, 2012. Exception Processing for DLA Contractor Furnished Material Requisitions.

3 Revises Chapter 4. C. ADC 1011 dated August 13, 2012. Routing Identifier Code Format Rule for DEFENSE Contract MANAGEMENT Agency Activities. Revises Appendices and D. ADC 1012 dated July 6, 2012. Accommodation of Disposition Services Local Stock Number in Generator Communication. Establishes Appendix 9. E. ADC 1013 dated June 16, 2012. Intra-DLA Change: Disposal Turn-In Document Number Suffixing for DLMS 846C and DLMS 846R for use by DLA Disposition Services under Reutilization Business Integration. Revises DLMS Supplements 846C and 846R, without revision to the manual. F. ADC 1014 dated August 17, 2012. Revised Procedures for Inclusion of Contract Data in Transactions Associated with Government Furnished Property and MANAGEMENT Control Activity Validation of Contractor Furnished Materiel Requisitions.

4 Revises Chapters 4 and 5, Appendices , , , and Revises the following DLMS Supplements, 511R, 511M, 517G, 856S, 856R, 867I, 869C, 869F, 870S, and 940R. G. ADC 1016 dated June 16, 2012. Adds a new Disposition Services Indicator for Controlled Property Branch Verified, for DLA Disposition Services use with DLMS 527R Receipt Transactions under Reutilization Business Integration. Revises Chapter 16 and DLMS Supplement 527R. H. ADC 1021 dated July 17, 2012. Revises intra-DLA Procedures and DLMS 527D Pre-Positioned Materiel Receipt to Add Container Detail Supporting Relocation of Materiel between DLA Disposition Services Field Offices under RBI. Revises Chapter 16, and Administrative Update to DLMS Supplements, 511R, 527R, and 940R.

5 III. The list below identifies the chapters, appendices or other files from the manual that are replaced by this change: Replaced Files Change History Page Table of Contents Chapter 4 Chapter 5 Chapter 16 Appendix Appendix Appendix 9 (New) IV. This change is incorporated into the on-line DLMS manual at the DLA LOGISTICS Managements Standards Website and the PDF file containing the entire set of change files is available at Paul D. Peters Deputy Assistant Secretary of DEFENSE for Supply Chain Integration DLM , volume 2, June 13, 2012 DEFENSE LOGISTICS MANAGEMENT SYSTEM volume 2 SUPPLY STANDARDS AND PROCEDURES FOREWORD I. The DEFENSE LOGISTICS MANAGEMENT SYSTEM (DLMS) manual is reissued as DEFENSE LOGISTICS Manual (DLM) , DEFENSE LOGISTICS MANAGEMENT SYSTEM (DLMS), under the authority of DoD Instruction (DoDI), , DoD Supply Chain Materiel MANAGEMENT Policy.

6 DLM is composed of multiple volumes, each supporting functionally related business processes. volume 2 prescribes uniform procedures, data elements and codes, formats, forms, and time standards for the interchange of LOGISTICS information relating to requisitioning, supply advice, supply status, materiel issue/receipt, lateral redistribution, materiel return, and inventory control processes. II. The provisions of this manual apply to the Office of the Secretary of DEFENSE , the Military Departments, the Joint Staff, the Combatant Commands, and DEFENSE Agencies. The manual applies, by agreement, to external organizations conducting LOGISTICS business operations with DoD including (a) non-Government organizations, both commercial and nonprofit; (b) Federal agencies of the Government other than DoD; (c) foreign national governments; and (d) international government organizations.

7 III. This manual incorporates the Approved DLMS Changes (ADC) listed in the Process Change History immediately following this Foreword. ADCs are published electronically at Recommended revisions to this manual shall be proposed and incorporated under the Process Review Committee (PRC) forum for LOGISTICS functional areas. Submit all proposed change requests through your designated DoD Component PRC representatives. The procedures are in volume 1 Chapter 3 of this manual and at IV. This manual is approved for public release and is available electronically at Use the comment form at to contact DLA LOGISTICS MANAGEMENT Standards. Paul D. Peters Deputy Assistant Secretary of DEFENSE for Supply Chain Integration DLM , volume 2, June 13, 2012 CHAPTER 17 C17-1 C17.

8 CHAPTER 17 SUPPLY DISCREPANCY REPORTING1 GENERAL Purpose. This chapter establishes information requirements for reporting and processing of discrepancy reports under the supply discrepancy report (SDR) Program. The SDR is a tool used to report shipping or packaging discrepancies attributable to the responsibility of the shipper, (including Government sources and contractors/manufacturers/vendors) and to provide appropriate responses and resolution, including financial action when appropriate. The purpose of the SDR exchange is to determine the cause of such discrepancies, effect corrective action, and prevent recurrence. Standard SDR Transactions.

9 Under DLMS, the SDR shall be considered a common LOGISTICS information exchange to be integrated with transaction processing through DAAS. The DoD approved standard for electronic transmission of SDR transactions is prescribed by the DLMS Supplement using an ASC X12-compliant variable-length transaction format. Multiple DLMS Supplements are provided to support different SDR related functions. The DLMS 842A/W, Standard SDR, shall be employed for transactional exchange of initial reports and associated follow-on actions. The DLMS 842A/R, DoD SDR Reply, shall be employed for transactional exchange of the SDR reply by the action point. The DLMS Supplements for SDRs are available via the Implementation Convention/DLMS Supplement page of the DLA LOGISTICS MANAGEMENT Standards Website.

10 DoD WebSDR. The DoD WebSDR supports DLMS implementation via a DLA Transaction Services-maintained application, that enables SDR transaction exchange; provides a web-based entry method to assist users who are not supported by a Component DLMS-compliant SDR application; and provides visibility of SDRs for research and trend analysis via MANAGEMENT report/query capability. The term DoD WebSDR (or WebSDR ) refers to both the overall business process and supporting automation, including both direct web-input and transaction exchange. The DoD WebSDR application automates the Standard Form (SF) 364 SDR paper form facilitating the DoD standard transactional exchange described above.