Delegated Examining Operations Handbook

1 On June 26, 2013, the Supreme Court ruled that section 3 of the Defense of Marriage Act (DOMA) is unconstitutional. As a result of the Supreme Court s decision, the United States Office of Personnel Management (OPM) will now be able to extend certain benefits to Federal employees and annuitants who have legally married a spouse of the same sex, regardless of the employee s or annuitant s state of residency. OPM is currently in the process of updating and revising the website to reflect this change, and will be updating this information as soon as possible.

2 Please check back in the coming weeks for updates. Delegated Examining Operations Handbook : A Guide for Federal Agency Examining Offices May 2007 Table of Contents Introduction Chapter 1 OPM and Agency Responsibilities o section A - What is Delegated Examining Authority? o section B - OPM Responsibilities o section C - Agency Responsibilities o section D - Delegated Examining Training Responsibilities o section E - References Chapter 2 - Identifying the Job and its Assessments o section A - Review Hiring Flexibilities Temporary Limited Employment Term Employment Administrative Careers With America (ACWA)

3 , Alternative Assessments, And Other Hiring Programs Direct-Hire Authority Excepted Service Positions, Senior Executive Positions, and Appointments Authorized by Statute o section B -Conduct A Job Analysis o section C - Identify Assessment Tools Assessment Tools Indicators of Proficiency o section D - Submit Request to the Delegated Examining Officer o section E - References Chapter 3 - Recruit and Announce the Job o section A Recruitment o section B - What is Public Notice? o section C - Create a Job Announcement o section D - References Chapter 4 - Accept and Review Applications o section A - Accepting Applications Application Forms Receiving Applications Incomplete Applications o section B - Reviewing Applications Career Transition Assistance Program Requirements Citizenship, Veterans Preference, Age.

4 And Other Requirements Qualifications Requirements Suitability o section C - References Chapter 5 - Assess Applicants o section A - Requirements for Competitive Employment o section B - Rating the Applicants Minimum Qualification Requirements Occupational Qualification Standards Selective Factors Quality Ranking Factors Rating Procedures A-C-E or Quality Level Rating Generic Ratings Category Rating Procedures, an alternative ranking and selection procedure Documenting the Rating Process o section C - Establishing an Inventory Case Examining Competitor Inventory Maintaining a Competitor Inventory Terminating or Combining Inventories Issuing Notices of Results Reconsideration of Rating o section D - References Chapter 6 - Certify Eligibles o section A - Criteria Outlined in the Job Announcement Geographic Area of Consideration Interdisciplinary Positions Dual Certification Positions Restricted to

5 Veterans Positions Restricted to One Gender o section B -Creating a Certificate of Eligibles Ranking the Eligibles Tied Ratings Number of Names Certified Create A Certificate of Eligibles o section C - Audit a Certificate Preparing the Certificate for the Audit Auditing a Certificate of Eligibles Under the Traditional Rule of Three Procedures Auditing a Certificate of Eligibles Under Category Rating Procedures Documenting the Personnel Action o section D - Object to an Eligible Objecting to an Eligible Pass Over of a Preference Eligible o section E - Priority Consideration Lost Consideration Due to Erroneous Certification Lost Employment Consideration Lost Certification o section F - References Chapter 7 - Reporting and Accountability o section A - Safeguarding the Examining Process o section B - Freedom of Information (FOIA)

6 And Privacy Acts o section C - Quarterly Workload Reports o section D - Annual Self-Audits o section E - OPM Review o section F - References Glossary Appendix A - Sample Interagency Delegated Examining Agreement Appendix B - Vendor Criteria List Appendix C - Records Retention and Disposition Schedule Appendix D Administrative Careers With America, Alternative Assessments, and Other Hiring Program Positions Appendix E - Handbook for Agency Test Administrators and Test Control Officers o Responsibilities o Test Materials o Administering the Test o Test Security Procedures o Sample Test Security Agreement Appendix F - Multipurpose Occupational Systems Analysis Inventory - Close-Ended (MOSAIC) Competencies o Professional/Administrative Study Occupations MOSAIC Competencies.

7 Professional & Administrative Occupations 1996-1997 General Competencies Technical Competencies o Clerical/Technical Study Occupations Clerical Technical MOSAIC Competencies: Clerical/Technical Study - 1993-1994 o MOSAIC Competencies: Leadership Effectiveness Study 1992 o MOSAIC Competencies: Leadership Update Study 1998 Leading Change Leading People Building Coalitions/Communication Results Driven Business Acumen o Information Technology Study Occupations and Specialty Titles Occupations Specialty Titles MOSAIC Competencies: Information Technology Study - 2000-2001 General Competencies Technical Competencies o Trades And Labor Study Occupations MOSAIC Competencies.

8 Trades & Labor Occupational Study (TLOS) - 2000-2002 General Competencies Technical Competencies o Science & Engineering Study Occupations Science & Engineering Professional Occupations Science & Engineering Technician Occupations MOSAIC Competencies: Science and Engineering Occupational Study - 2000 2002 General Competencies Technical Competencies Appendix G - OPM's Job Analysis Methodology o Job Analysis Worksheet For Tasks o Job Analysis Worksheet For Competencies o Job Analysis Worksheet For Task And Competency Linkage o Accomplishments Worksheet o Multiple Choice/Yes-No Rating Schedule Worksheet o Rating Schedule Benchmark Worksheet o Sample Job Analysis Worksheet For Tasks o Sample Job Analysis Worksheet For Competencies o Sample Job Analysis

9 For Task And Competency Linkage o Sample Accomplishments Worksheet o Sample Multiple Choice/Yes-No Rating Schedule Worksheet o Sample Rating Schedule Benchmark Worksheet o Occupational Analysis Scales Appendix H - Model Agency-Based Accountability Coverage Agenda o Merit Principles and Law o Merit Principle Assessment Appendix I - CTAP/ICTAP Charts o CTAP Special Selection Consideration o ICTAP Special Selection Consideration Appendix J Transmutation Tables for General Schedule Positions o Transmutation Table for the Maximum Number of Matching Points (6) o Transmutation Table for the Maximum Number of Matching Points (7) o Transmutation Table for the Maximum Number of Matching Points (8) o Transmutation Table for the Maximum Number of Matching Points (9) o Transmutation Table for the Maximum Number of Matching Points (10) o Transmutation Table for the Maximum Number of Matching Points (11) o Transmutation Table for the Maximum Number of Matching Points (12)

10 O Transmutation Table for the Maximum Number of Matching Points (13) o Transmutation Table for the Maximum Number of Matching Points (14) o Transmutation Table for the Maximum Number of Matching Points (15) o Transmutation Table for the Maximum Number of Matching Points (16) o Transmutation Table for the Maximum Number of Matching Points (17) o Transmutation Table for the Maximum Number of Matching Points (18) o Transmutation Table for the Maximum Number of Matching Points (19) o Transmutation Table for the Maximum Number of Matching Points (20) o Transmutation Table for the Maximum Number of Matching Points (21) o Transmutation Table for the Maximum Number