Department for Children and Families Placement ... - Kansas

1 Rev. 7/1/2020 Page 1 Department for Children and Families Placement Service Standards Manual Effective: July 1, 2020 Rev. 7/1/2020 Page 2 TABLE OF CONTENTS Chapter 1: Introduction .. 9 Chapter 2: Family Foster Home 10 Levels of Service (Level of Care/LOC): .. 10 HCBS Waiver Family Foster Home (HCBS I/DD) .. 14 Relative & Non-Related Kin (NRKIN) Placements .. 14 Chapter 3: All Family Foster Homes .. 15 General Program 15 Family Foster Parent Training .. 15 Criteria for Admission .. 15 Scope of Services Provided in a Family Foster Home .. 16 education of Children and Youth in Foster Care .. 17 Rights of Children and Youth in Foster Care .. 17 Discipline and Prohibited Punishments .. 17 Record Keeping .. 18 Chapter 4: Intensive Family Foster Homes .. 19 General Program 19 Intensive Family Foster Parent Training .. 20 Criteria for Admission .. 20 Scope of Services Provided in an Intensive Family Foster Home.

2 20 Chapter 5: Residential Facility Agreement .. 22 Steps for Implementing an agreement: .. 22 ONGOING MONITORING: .. 22 Corrective Action Plan (CAP): .. 22 Holds and Soft Holds: .. 23 Chapter 6: General Requirements for all Residential Facilities .. 24 Chapter 7: Youth Residential Care II (YRC II) .. 26 General Program Description .. 26 Description of Children /youth to be Served .. 26 General Staffing Requirements .. 27 Care Coordination .. 27 Staff In-service Training .. 28 Confirmation of Placement .. 30 Rev. 7/1/2020 Page 3 Initial 30 ROOM ASSIGNMENT .. 31 Services .. 31 Behavior Management .. 34 Resetting .. 35 De-escalation Certification .. 35 Emergency Safety Interventions Certification .. 35 PROGRAM PLAN .. 36 PERMANENCY PLANNING: .. 36 Visitation .. 37 DISCHARGE/AFTERCARE PLAN .. 38 RECORD KEEPING .. 38 Self-Care Time .. 40 Chapter 8: Emergency Shelters .. 42 General Program Description .. 42 Description of Children /Youth to be Served.

3 43 General Staffing Requirements .. 43 Case Coordination .. 44 Staff In-service Training .. 44 Confirmation of Placement .. 46 Initial 47 Room Assignment .. 48 Services .. 48 Behavior Management .. 51 Resetting .. 52 De-escalation Certification .. 52 Emergency Safety Interventions Certification .. 52 PROGRAM PLAN .. 53 PERMANENCY PLANNING .. 53 Visitation .. 54 DISCHARGE/AFTERCARE PLAN .. 55 RECORD KEEPING .. 55 chapter 9: Residential Maternity Care (RMC) .. 58 Rev. 7/1/2020 Page 4 General Program Description .. 58 Description of Youth to be Served .. 58 General Staffing Requirements .. 59 Case Coordination .. 59 Staff In-service Training .. 60 Confirmation of Placement .. 62 Initial 62 Room Assignment .. 62 Services .. 63 Behavior Management .. 65 Resetting .. 66 De-escalation Certification .. 67 Emergency Safety Interventions Certification .. 67 PROGRAM PLAN .. 67 PERMANENCY PLANNING .. 68 Visitation.

4 68 Discharge/Aftercare Plan .. 70 RECORD KEEPING .. 70 Chapter 10: Secure Care .. 73 General Program Description .. 73 Description of Youth to be Served .. 73 General Staffing Requirements .. 73 Case Coordination .. 74 Staff In-service Training .. 74 Confirmation of Placement .. 76 Initial 77 Room Assignment .. 77 Services .. 78 Resetting .. 81 De-escalation Certification .. 81 Emergency Safety Interventions Certification .. 81 PROGRAM PLAN .. 82 PERMANENCY PLANNING .. 83 Rev. 7/1/2020 Page 5 Visitation .. 83 DISCHARGE/AFTERCARE PLAN .. 84 RECORD KEEPING .. 84 Chapter 11: Staff Secure Facility (SSF) .. 87 General Program Description .. 87 Description of Children /Youth to be Served .. 87 General Staffing Requirements .. 87 Case Coordination: .. 88 Staff In-service Training .. 89 Confirmation of Placement .. 91 Initial 91 Room Assignment .. 91 Services .. 92 Behavior Management .. 94 Resetting .. 95 De-escalation Certification.

5 95 Emergency Safety Interventions Certification .. 96 PROGRAM PLAN .. 96 PERMANENCY PLANNING .. 97 Visitation .. 97 DISCHARGE/AFTERCARE PLAN .. 97 RECORD KEEPING .. 98 Chapter 12: Qualified Residential Treatment Program (QRTP).. 101 General Program Description .. 101 Description of Children /Youth to be Served .. 102 General Staffing Requirements .. 102 Case Coordination .. 103 Staff In-service Training .. 103 Confirmation of Placement .. 105 Assessments .. 105 ROOM ASSIGNMENT .. 106 Services .. 106 Behavior Management .. 109 Rev. 7/1/2020 Page 6 Resetting .. 110 De-escalation Certification .. 110 Emergency Safety Interventions Certification .. 110 PROGRAM PLAN .. 111 Visitation .. 112 DISCHARGE/AFTERCARE .. 113 RECORD KEEPING .. 114 Chapter 13: Transitional Living Program (TLP) .. 117 General Program Description .. 117 Description of Youth to be Served .. 118 General Staffing Requirements .. 118 Case Coordination.

6 119 Staff In-service Training .. 119 Confirmation of Placement .. 121 Initial 122 Apartment/Room Assignment .. 122 SERVICES .. 123 POSITIVE AND REALISTIC LIVING EXPERIENCES .. 123 Home Furnishings .. 124 Behavior Management .. 124 Resetting .. 125 De-escalation Certification .. 125 Emergency Safety Interventions Certification .. 126 PROGRAM PLAN .. 126 Visitation .. 127 DISCHARGE/AFTERCARE PLAN .. 128 RECORD KEEPING .. 129 Chapter 14: Community Integration Program (CIP) .. 132 General Program Dsecription .. 132 Description of Youth to be Served .. 133 General Staffing Requirements .. 133 Placement Supervision .. 134 135 Rev. 7/1/2020 Page 7 Confirmation of Placement .. 137 Initial 137 Apartment/Room Assignment .. 138 Services .. 138 Positive and Realistic Living Experiences .. 138 Home Furnishings/Services .. 139 Behavior Management .. 140 Resetting .. 141 De-escalation Certification .. 141 Emergency Safety Interventions Certification.

7 141 PROGRAM PLAN .. 142 PERMANENCY PLANNING .. 142 Visitation .. 143 DISCHARGE/AFTERCARE PLAN .. 144 RECORD KEEPING .. 144 Chapter 15: Provider Guidance .. 147 Trauma Informed Practice .. 148 Placement .. 149 Employed Staff Serving as a Licensed FFH/Seeking Adoption of Children in Care .. 150 Child Placement Information 151 ON OR BEFORE Placement : .. 152 ITEMS REQUIRED NO LATER THAN 14 CALENDAR DAYS AFTER Placement : .. 152 LIFEBOOK .. 152 PLASTIC MEDICAL CARDS .. 154 INCIDENT REPORTING .. 154 CRITICAL INCIDENTS .. 155 SIGNIFICANT INCIDENT .. 156 UNUSUAL INCIDENT .. 156 Safety Review Process .. 156 Placement MOVES .. 157 Notices of moves from Case Management Providers .. 158 EMERGENCY MOVE .. 158 48-HOUR NOTICE OF PLANNED MOVE .. 158 Rev. 7/1/2020 Page 8 30-DAY NOTICE OF PLANNED MOVE .. 159 TRANSPORTATION .. 159 160 RESPITE .. 161 FOSTER CARE CHILD CARE (FC-CC) 161 Level of Service Change (LOS) and Dispute Resolution Process.

8 162 Program Outcomes .. 162 Program, Services and Policy Outcomes .. 164 Appendix 1: Reporting Abuse/Neglect .. 166 Appendix 2: Accessing Outpatient Mental Health/Substance Use Disorder Services .. 167 Appendix 3: Resident s Rights .. 168 Rev. 7/1/2020 Page 9 CHAPTER 1: INTRODUCTION The Department for Children and Families (DCF) is designated as the State of Kansas child welfare agency. DCF focuses on child protection and strengthening Families by working to reduce the number of Children in care and providing needed services for the most vulnerable Kansans. DCF provides these services throughout its four regions and 38 offices across the state. DCF commits to providing quality services in the most efficient manner, while emphasizing the programs and projects that move DCF toward its objectives. Targeted work within communities has established a network of public and private partnerships, allowing DCF to support Kansans in need throughout the state, regardless of resource allocation.

9 The agency commits to continually evaluating processes to ensure growth and improvement, enhance productivity and efficiency, and align all work to its mission: protect Children , promote healthy Families and encourage personal responsibility. DCF is dedicated to strengthening Families , safely reducing the number of Children in care, promoting employment, exercising responsible stewardship of public resources and building public and private partnerships. Children with adverse childhood occurrences such as abuse, neglect, and removal from their family will have lasting complex trauma reactions and experiences. DCF is committed to providing child and family focused trauma-informed services. Placement services are expected to demonstrate this commitment by ensuring these services are delivered. Foster Care is a service for Children and Families . The goal of this work is to form cohesive partnerships with birth Families , so they are supported and empowered in a manner that expands their own capacity to provide and care for their Children .

10 The Secretary of DCF is responsible for ensuring Children in state custody are safe, have their needs met and have permanent, legal connections to family. While Children remain in out-of-home Placement , DCF and its partners seek to provide safe family foster homes that encourage and support permanency. The priorities per state and federal law and best practice is placing Children with relatives, keeping siblings together, ensuring placements minimize trauma and are conducive to support Children s cultural, spiritual, academic and emotional development. The Prevention and Protection Services (PPS) Placement Service Standards Manual was developed to provide general requirements and procedural information for all Placement providers. Rev. 7/1/2020 Page 10 CHAPTER 2: FAMILY FOSTER HOME DESCRIPTIONS A foster home is a family home in which 24-hour care is provided to Children and youth in need of out-of-home Placement to meet their safety and well-being needs.