Department of Defense Education Activity …

1 DoDEA manual Department of Defense Education Activity Administrators manual October 2007 INTRODUCTION The Department of Defense Education Activity (DoDEA) Administrators manual is a compilation of current statutes, regulations, and policies. It is intended to be a handy reference manual for DoDEA administrators for day-to-day school operations, and to serve as a guide to finding answers to the numerous questions and challenges that school administrators face every day. This manual applies DoDEA-wide.

2 Unique statutory, regulatory, policy, and administrative requirements of the overseas Department of Defense Dependents Schools (DoDDS) and the Department of Defense Domestic Dependent Elementary and Secondary Schools (DDESS) have been addressed throughout the manual . The statutes, regulations and policies referenced in the manual have precedence and may not be superseded. However, DoDEA area directors may supplement the guidance in the Administrators manual with additional procedures or operational guidance. Points of contact for specific subject matter areas were intentionally omitted.

3 Administrators should work through their district and area offices to resolve issues or answer questions that may arise. Recommended changes to this manual should also be forwarded through district and area channels. The Administrators manual is a living document that will be updated frequently based on feedback from the field as well as per new or revised guidance. The contents of this manual do not supersede any portion of existing labor union contracts. In case of conflict, the provisions of the labor union contract will normally prevail.

4 The DoDEA Administrators manual is intra-management communication. It is a guide intended to provide assistance to DoDEA personnel and is not intended to, and does not create any right or benefit, substantive or procedural, enforceable by law. Joseph D. Tafoya Director Table of Contents i CURRICULUM.

5 1 1 Assessments .. 1 Philosophy of 1 Purpose of Assessments .. 1 Assessment Ethics and Parental/Sponsor Notification .. 2 Privacy .. 2 Participation .. 2 Reporting, Analysis, Interpretation, and Dissemination of Assessment Results .. 3 Assessment 4 2 Grading .. 6 Grading Guidelines .. 6 Electronic Grade 9 Promotion/Retention .. 9 10 Recognition and 10 3 Reporting to Students and Parents/Sponsors .. 11 Report Cards.

6 11 Achievement Test Results (K-12).. 13 Transcripts (Secondary) .. 13 Parent Conferences .. 13 4 Professional Development .. 14 Staff Development .. 14 Staff 14 Professional Organizations .. 15 Attendance at Professional Meetings and Conferences .. 15 Professional Development Days .. 15 15 5 Instruction .. 17 Curriculum Standards .. 17 Curriculum Renewal Process .. 17 Instructional Time.

7 17 Daily Schedules .. 17 Lesson 18 Supplemental Curriculum .. 18 Correspondence 18 Distance Learning .. 19 Transition Planning Six Year 19 Support Labs for Reading, Language Arts, and Mathematics .. 19 6 Special Curriculum 21 Alcohol, Tobacco, and Other Drug 21 Ethical/Moral/Religious/Family Life 21 Challenged Materials .. 21 22 Antiterrorism Awareness .. 22 7 Granting Middle School and High School 23 Granting of Credit.

8 23 Table of Contents Length of Courses .. 23 Credit Values unit .. 23 Grade Level 25 Requirements for 8 Special Instructional Programs .. 29 Special 30 30 Individualized Education Program .. 30 Procedural Safeguards .. 31 Testing and Evaluation Materials .. 31 Referral for Appropriate Educational 31 Related 32 Exceptional Family Member 32 DoDEA Accommodation Plan and Services for Students with Disabilities Not Eligible for Special 32 Compensatory Education .

9 33 English as a Second Language (ESL) .. 33 Gifted Education .. 34 Heritage DDESS / Host Nation 34 Homebound/Hospital Instruction and Special Setting 35 Junior Reserve Officers Training Corps (JROTC) .. 36 Sure Start [DoDDS] .. 37 39 Summer School .. 39 Information 39 9 Research Projects .. 40 Research 40 10 School-Sponsored Trips and Excursions .. 41 DoDEA policy.. 41 Curricular 41 Co-curricular/Extracurricular Trips.

10 41 Other Trips .. 42 Transportation of Local Nationals .. 42 Approval of 42 Trip 43 Time/Distance .. 44 Participation .. 44 Transportation .. 44 Trip Supervision, Safety, and Security .. 45 Trip Funding .. 46 11 Auxiliary Services or Pupil Personnel 48 School Health Services .. 48 School Counseling .. 49 School Psychological Services ..49 STUDENTS .. 51 12 Student Ceremonies .. 51 Graduation Ceremonies .. 51 Baccalaureate 51 Table of Contents iii13 Student Activities and Organizations.