Department of Defense INSTRUCTION - CAC

1 Department of Defense INSTRUCTION NUMBER August 18, 2016 USD(P&R) SUBJECT: Defense Enrollment Eligibility Reporting System (DEERS) Program and Procedures References: See Enclosure 1 1. PURPOSE. This INSTRUCTION : a. Reissues DoD INSTRUCTION (DoDI) (Reference (a)) to establish policy and assign responsibility for the procedures associated with the DEERS in accordance with the authority in DoD Directive (DoDD) (Reference (b)). b. Establishes procedures to use identification (ID) cards in the DoD and to ensure access to DoD benefits ( , healthcare, commissary, exchange), in accordance with DoDI and Volumes 1 and 2 of DoD Manual (References ( c) through (e)).

2 C. Establishes DEERS as the authoritative data source for: (1) Identity and verification of affiliation with the DoD in accordance with DoDI (Reference (f)). (2) TRICARE medical and dental enrollments and medical, dental, and pharmacy eligibility in accordance with References (c) and (e) and Chapter 55 of Title 10, United States Code ( ) (Reference (g)). (3) Patient registration, demographic information, and separation data for the Virtual Lifetime Electronic Record (VLER) and DoD interoperable Electronic Health Record Modernization (EHR-M) in accordance with the Joint Strategic Plan (Reference (h)) and the President s Announcement of a Joint VLER (Reference (i)).

3 D. Establishes the Real-time Automated Personnel Identification System (RAPIDS) as the registration tool and the definitive data source for DEERS for eligible dependents. e. Establishes policy for DoD person ID and how the DoD uniquely identifies persons who are authorized benefits in accordance with References (d) and (e). Ensures the minimal use of the social security number (SSN) in accordance with DoDI (Reference (j)). DoDI , August 18, 2016 2 2. APPLICABILITY. This INSTRUCTION applies to: a. OSD, the Military Departments (including the Coast Guard at all times, including when it is a Service in the Department of Homeland Security by agreement with that Department ), the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense , the Defense Agencies, the DoD Field Activities, and all other organizational entities within the DoD (referred to collectively in this INSTRUCTION as the DoD Components ).

4 B. The Commissioned Corps of the Public Health Service, under agreement with the Department of Health and Human Services, and the National Oceanic and Atmospheric Administration, under agreement with the Department of Commerce. 3. POLICY. It is DoD policy that: a. In accordance with References (c) through (e), members of the uniformed services, their dependents, and other eligible individuals must be registered in DEERS. b. DoD ID cards, including the Common Access Card (CAC) and uniformed services ID card, will be issued by authenticating an individual s identity against DEERS and used as proof of identity and DoD affiliation. c. DEERS is the definitive data source for identity information and will be used to verify an individual s identity; affiliation with the DoD; and eligibility for benefits, privileges, and entitlements as specified in the guidance in this INSTRUCTION .

5 D. The RAPIDS is used to issue DoD ID cards to eligible individuals in accordance with Reference (f) and as specified in this INSTRUCTION . e. DoD ID cards serve as the definitive assertion of identity and should be authenticated against DEERS, global directory services, or DoD Public Key Infrastructure services in real-time whenever possible. f. The granting of logical and physical access privileges remains a local policy but must function in accordance with this INSTRUCTION , DoD , Directive-type Memorandum 09-012, and DoDI (References (k) through (m)). g. The collection, maintenance, use, and dissemination of personally identifiable information (PII) in conjunction with DEERS and RAPIDS will be done in accordance with Section 552a of Title 5, , DoDD , and DoD (References (n) through (p)), as applicable.

6 4. RESPONSIBILITIES. See Enclosure 2. DoDI , August 18, 2016 3 5. PROCEDURES. See Enclosures 3 through 5. 6. INFORMATION COLLECTION REQUIREMENTS. The personnel information, referred to in paragraphs 3g above the signature, 6a and 7b of Enclosure 2 and 1c, 1j, and 2a(1) of Enclosure 3 of this INSTRUCTION , does not require licensing with a report control symbol in accordance with paragraph 1b(13) of Volume 1 of DoD Manual (Reference (q)). 7. RELEASABILITY. Cleared for public release. This INSTRUCTION is available on the Internet from the DoD Issuances Website at 8. EFFECTIVE DATE. This INSTRUCTION is effective August 18, 2016. Acting Under Secretary of Defense for Personnel and Readiness Enclosures 1.

7 References 2. Responsibilities 3. Procedures 4. Person ID 5. Collaboration Glossary DoDI , August 18, 2016 4 TABLE OF CONTENTS TABLE OF CONTENTS ENCLOSURE 1: REFERENCES ..5 ENCLOSURE 2: RESPONSIBILITIES ..7 UNDER SECRETARY OF Defense FOR PERSONNEL AND READINESS (USD(P&R)) ..7 DIRECTOR, Department OF Defense HUMAN RESOURCES ACTIVITY (DoDHRA) ..7 ASD(R), ASD(HA), AND ASD(M&RA) ..8 USD(AT&L) ..8 USD(C)/CFO ..9 DOD COMPONENT HEADS ..9 UNIFORMED SERVICES ENCLOSURE 3: PROCEDURES ..10 DEERS ..10 RAPIDS ..12 TRUSTED ASSOCIATE SPONSORSHIP SYSTEM (TASS) ..12 ENCLOSURE 4: PERSON ID ..14 ENCLOSURE 5: COLLABORATION ..17 SERVICE PROJECT OFFICERS ..17 JUSPAC ..17 GLOSSARY.

8 18 PART I: ABBREVIATIONS AND ACRONYMS ..18 PART II: DEFINITIONS ..19 DoDI , August 18, 2016 5 ENCLOSURE 1 ENCLOSURE 1 REFERENCES (a) DoD INSTRUCTION , Defense Enrollment Eligibility Reporting System (DEERS) Procedures, March 19, 1999 (hereby canceled) (b) DoD Directive , Under Secretary of Defense for Personnel and Readiness (USD(P&R)), June 23, 2008 (c) DoD INSTRUCTION , Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and Other Eligible Individuals, January 23, 2014 (d) DoD Manual , Volume 1, DoD Identification (ID) Cards: ID Card Life-Cycle, January 23, 2014 (e) DoD Manual , Volume 2, DoD Identification (ID) Cards.

9 Benefits for Members of the Uniformed Services, Their Dependents, and Other Eligible Individuals, January 23, 2014 (f) DoD INSTRUCTION , DoD Personnel Identity Protection (PIP) Program, March 2, 2016 (g) Title 10, United States Code1 (h) Joint Strategic Plan, Department of Veterans Affairs and Department of Defense Joint Executive Committee Joint Strategic Plan Fiscal Years 2013-2015, March 25, 2013 (i) The White House, Office of the Press Secretary, President Obama Announces the Creation of a Joint Virtual Lifetime Electronic Record, April 9, 2009 (j) DoD INSTRUCTION , Reduction of Social Security Number (SSN) Use Within DoD, August 1, 2012 (k) DoD , Physical Security Program, April 9, 2007, as amended (l) Directive-type Memorandum 09-012, Interim Policy Guidance for DoD Physical Access Control, December 8, 2009, as amended (m) DoD INSTRUCTION , Cybersecurity, March 14, 2014 (n) Title 5, United States Code (o) DoD Directive , DoD Privacy Program, October 29, 2014 (p) DoD , Department of Defense Privacy Program, May 14, 2007 (q) DoD Manual , Volume 1, DoD Information Collections Manual.

10 Procedures for DoD Internal Information Collections, June 30, 2014, as amended (r) DoD Directive , Department of Defense Human Resources Activity (DoDHRA), February 19, 2008 (s) DoD INSTRUCTION , Automated Extract of Active Duty Military Personnel Records, July 28, 2009, as amended (t) DoD INSTRUCTION , Reserve Components Common Personnel Data System (RCCPDS), May 20, 2011 (u) Privacy Act System of Record Notice, DMDC 02 DoD: Defense Enrollment Eligibility Reporting System (DEERS), July 27, 2016 (v) Title 45, Code of Federal Regulations 1 The section 113 note refers to Enforcement of Child Support Obligations of Members of the Armed Forces.