Department of Defense MANUAL - Washington …

1 Department of Defense MANUAL NUMBER , Volume 1 October 22, 2015 Incorporating Change 1, Effective January 2, 2018 USD(AT&L) SUBJECT: Defense Materiel Disposition: Disposal Guidance and Procedures References: See Enclosure 1 1. PURPOSE a. MANUAL . This MANUAL is composed of several volumes, each containing its own purpose. In accordance with the authority in DoD Directive (DoDD) , DoD Instruction (DoDI) , and DoDI (References (a), (b) , and (c)), this MANUAL prescribes uniform procedures for the disposition of DoD personal property and establishes the sequence of processes for disposition of personal property of the DoD Components.

2 B. Volume. This volume of this MANUAL : (1) Reissues DoD (Reference (d)). (2) Implements the statutory authority and regulations under which DoD personal property disposal takes place, as well as the scope and applicability for the program. (3) Defines the responsibilities of personnel and agencies involved in the Defense Materiel Disposition P rogram. (4) Provides procedures for disposal of excess property and scrap. (5) Provides procedures for property donations, loans, and exchanges. 2. APPLICABILITY a. This volume applies to OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense , the Defense Agencies, the DoD Field Activities, and all other organizational entities within the DoD (referred to collectively in this volume as the DoD Components ).

3 DoDM , October 22, 2015 Change 1, 01/02/2018 2 b. If a procedural conflict exists, these references take precedence: (1) Parts 101 and 102 of Title 41, Code of Federal Regulations (CFR), also known as the Federal Property Management Regulation and Federal Management Regulation (FPMR and FMR) (Reference (e)). (2) Subtitle I of Title 40, United States Code ( ), also known as Federal P roperty and A dministrative S ervices Act (Reference (f)). 3. POLICY. It is DoD policy consistent with Reference (e) that excess DoD property must be screened and redistributed among the DoD Components, and reported as excess to the General Services Administration (GSA).

4 Pursuant to section 701 of Reference (f), DoD will efficiently and economically dispose DoD foreign excess personal property (FEPP). 4. RESPONSIBILITIES. See Enclosure 2. 5. PROCEDURES. See Enclosure 3. 6. RELEASABILITY. Cleared for public release. This volume is available on the Internet from the DoD Issuances Website at Cleared for public release. This volume is available on the Directives Division Website at 7. EFFECTIVE DATE. This volume i s effective October 22, 2015. David J. Berteau Assistant Secretary of Defense for Logistics and Materiel Readiness Enclosures 1.

5 References 2. Responsibilities 3. Procedures 4. Excess DoD Property and Scrap Disposal Processing 5. Donations, Loans, and Exchanges 6. Through-Life Traceability of Uniquely Identified Items Glossary DoDM , October 22, 2015 Change 1, 01/02/2018 CONTENTS 3 TABLE OF CONTENTS ENCLOSURE 1: REFERENCES ..6 ENCLOSURE 2: RESPONSIBILITIES ..9 ASSISTANT SECRETARY OF Defense FOR LOGISTICS AND MATERIEL READINESS (ASD(L&MR)) ..9 DIRECTOR, Defense LOGISTICS AGENCY (DLA) ..9 DoD COMPONENT HEADS ..10 ENCLOSURE 3: PROCEDURES ..13 PERSONAL PROPERTY DISPOSITION.

6 13 SCOPE AND RELEVANCY ..13 OBJECTIVES ..14 FOREIGN LIAISON ..15 TRAINING ..15 DoD COMPONENTS ..16 DLA DISPOSITION SERVICES ..17 ICP MANAGER ..20 ENCLOSURE 4: EXCESS DoD PROPERTY AND SCRAP DISPOSAL PROCESSING ..22 GENERAL ..22 PROPERTY AND SCRAP ACCEPTED AND EXCLUDED ..22 SCRAP SEGREGATION AND IDENTIFICATION ..24 DOCUMENTATION FOR DISPOSAL THROUGH DLA DISPOSITION SERVICES ..24 PROPERTY CUSTODY DETERMINATIONS ..34 Physical Custody Retention ..34 TRANSFERRING USABLE PROPERTY AND SCRAP TO A DLA DISPOSITION SERVICES SITE ..35 RECEIPT OF PROPERTY AND SCRAP.

7 36 During Transfer ..36 Conditional and Accountable Acceptance Distinction ..38 Document Acceptance ..39 Returning Receipts ..39 DLA Disposition Services Site Batchlots ..39 IDENTIFICATION, BARCODING, AND STORAGE REQUIREMENTS ..42 ACCOUNTING FOR PROPERTY AT THE DLA DISPOSITION SERVICES SITE ..43 CALIBRATION AND MAINTENANCE OF WEIGH SCALES ..44 PHYSICAL INVENTORY ACCURACY ..44 INVENTORY DISCREPANCIES AND ADJUSTMENTS ..45 Errors Before Acceptance ..45 DoDM , October 22, 2015 Change 1, 01/02/2018 CONTENTS 4 Errors After Acceptance.

8 45 Property Not in DLA Disposition Services Site Custody ..45 PROPERTY DISPOSITION ..46 Packing, Crating, and Handling (PC&H) ..46 Transportation ..46 AUDITS ..46 Outside Command Involvement ..46 Joint Service and DLA Directives Used During Audits ..46 ENCLOSURE 5: DONATIONS, LOANS, AND EXCHANGES ..47 AUTHORITY AND SCOPE ..47 FMR ..47 Other Regulations ..47 Agreements ..47 COMPLIANCE WITH NONDISCRIMINATION STATUTES REQUIREMENTS ..47 DONATIONS OF SURPLUS PERSONAL PROPERTY ..48 General ..48 Accessing GSAX cess ..48 Release of Government Liability.

9 48 Donation Returnable DoD Property ..50 Allocating Surplus Property ..50 Identification of Screeners ..53 Screening and Ordering Procedures for DLA Disposition Services Property ..53 Customer Removal of Ordered Property ..54 SPECIAL DONATIONS (GIFTS), LOANS, AND EXCHANGES OUTSIDE THE FMR ..55 Compliance ..55 Organizations Authorized to Receive Loans and Donations ..56 Requirements for Veterans Organizations ..57 Requirements for Museums ..57 Eligibility Determination ..57 Military Departments Loans of Bedding ..70 Army Loans to Veterans Organizations.

10 71 Navy Loans and Donations ..71 Donation of Excess Chapel Property ..74 Disposition After Use of Special Donations (Gifts), Loans, and Exchanges ..74 DISASTER ASSISTANCE FOR STATES ..75 ACADEMIC INSTITUTIONS AND NON-PROFIT ORGANIZATIONS ..75 ENCLOSURE 6: THROUGH-LIFE TRACEABILITY OF UNIQUELY IDENTIFIED ITEMS ..76 AUTHORITY AND SCOPE ..76 Property Accountability ..76 DoDM , October 22, 2015 Change 1, 01/02/2018 CONTENTS 5 IUID ..76 Identification Marking of Military Property ..76 Registration of UPDATING THE DoD IUID Obtaining User Access.