DEPARTMENT OF LICENSING AND REGULATORY …

1 DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS EMPLOYEE HANDBOOK September 12, 2011 (Revised February, 2018) This page intentionally left blank. Table of Contents i TABLE OF CONTENTS 1. Introduction ..1 Using This Handbook ..1 2. Preface ..3 LARA and Its Main Components; A Snapshot View ..3 3. Sources of Information ..7 Civil Service Rules ..7 Collective Bargaining (Union) Agreements ..7 Civil Service Compensation Plan ..7 Pamphlets and Brochures ..7 Human Resource Management Network (HRMN) ..7 MI HR Service Center.

2 8 Orientation ..8 4. Classified Employment ..9 The Civil Service Commission ..9 Your Job ..9 Recruitment/Selection ..10 Civil Service Vacancy Posting Page ..10 Civil Service Applicant Pool ..10 Selection Procedure ..10 Education and Training ..11 Probationary Period ..11 Status ..11 Probationary Service Ratings ..12 Full-time Less than Full-time Employees ..12 Setting up the Performance Plan ..12 Completing the Performance Review ..12 Types of Appointments ..13 Employment Changes ..14 Lateral Job Change/Transfer ..14 Promotion ..14 Reclassification.

3 14 Reassignment ..15 Temporary Assignment or Working Out of Class ..15 Demotion ..15 Layoff ..15 Departures ..16 Separation from State Service ..16 Reinstatement ..16 5. Personnel Practices ..17 Table of Contents ii Personnel Files ..17 Review of Personnel Files ..17 Reporting Personal Changes ..17 6. Pay Issues ..19 Pay Rates ..19 Pay Periods ..19 Pay Days ..19 Electronic Funds Transfer of Net Pay ..19 Overtime ..20 Compensatory or Comp Time ..20 On Call ..20 Shift Differential ..20 Working Out of Lost Time ..21 Jury Duty ..21 Longevity.

4 21 Initial Annual Payments ..21 Worker s Compensation ..22 Payroll Deductions ..23 Mandatory Deductions ..23 Optional Deductions ..23 7. Fringe Benefits ..25 Initial Leave Grant ..25 Annual and Sick Leave ..25 Personal Leave ..25 School and Community Participation Leave ..26 Holidays ..26 Insurance Programs ..27 COBRA ..27 Life Insurance ..28 Health Insurance ..28 Dental Insurance ..29 Vision Insurance ..30 Long-Term Disability (LTD) Insurance ..30 Long-Term Care Insurance ..31 Voluntary Benefits Options (Benefits for Life) ..31 Deferred Compensation.

5 31 Dependent Care and Medical Care Spending Accounts ..32 Qualified Parking Spending Account ..32 Retirement ..32 Defined Benefit Plan ..32 Purchasing Service Credit ..33 Table of Contents iii Defined Contribution Plan ..33 Employee Services Program ..34 Traumatic Incident Stress Management (TISM) ..35 Educational Assistance/Partial Tuition Reimbursement ..35 Workplace Ergonomics ..35 VDT/CRT (Computer Monitor) Operator Reimbursement ..36 Reasonable Accommodation ..36 8. Leave and Attendance ..39 General ..39 Hours of Work ..39 Lunch Break ..39 Rest Periods (Breaks).

6 39 Alternative Work Schedule ..39 Voluntary Work Schedule Adjustment Program ..40 Telecommuting ..41 Attendance/Absenteeism ..41 Punctuality ..41 Absence without Leave ..41 Covering Absences from Your Job ..42 Leave Types and Use ..42 Administrative Leave ..42 Annual Leave ..43 Voluntary Donation of Annual Leave ..45 Banked Leave Time ..46 Deferred Hours ..46 Jury Duty ..46 School and Community Participation Leave ..47 Sick Leave ..48 Leaves of Absence General Information ..50 Medical, Parental, Family Care and Qualifying Exigency Leave FMLA.

7 51 Military Caregiver Leave Under the FMLA ..52 Parental Leave ..53 Medical Leave ..53 Military Leave ..54 Waived Rights Leave of Absence ..54 Educational Leave ..55 9. Responsibilities and Conduct ..57 Release of Information ..57 Workplace Safety ..58 Insubordination ..58 Falsification of Resume or Employment Application ..58 Falsification of Work-Related Documents ..58 Ethical Standards and Conduct ..59 Table of Contents iv Badges ..59 Information Smoking ..60 Political Activities ..60 Discriminatory Harassment ..60 Equal Employment Opportunity.

8 61 Vehicle Use ..61 LICENSING and Responsibility ..61 Driver Agreement ..61 Driver Courtesy and Seat Belt Use ..61 Motor Vehicle Accidents ..62 Supplemental Employment ..62 Gifts and Honoraria ..63 Drug and Alcohol Testing ..63 Licensure ..63 Care and Use of State Property ..64 Personal Property ..64 Procurement Card ..64 Personal Mail ..65 Personal Appointments ..65 Phone Use ..65 Personal Telephone Calls ..65 Cell Phone Use ..65 Employee Privacy ..65 Electronic Mail ..66 Internet Use ..66 Personal Solicitation ..67 Vendors and Solicitors.

9 67 Emergencies ..67 Dress Code ..67 10. Other DEPARTMENT of LICENSING and REGULATORY Affairs Procedures ..69 Communications ..69 Printing and Publications ..69 Contracts/Grants/Purchasing ..69 Telephone and Voice Mail ..70 Travel ..70 Moving Expenses ..70 General Emergency Conditions ..70 11. Corrective Action and Discipline ..73 Corrective Action for Performance Informal Counseling ..73 Formal Counseling ..73 Interim Employee Rating ..73 Table of Contents v Progressive Discipline ..74 Written Reprimand ..75 Suspension ..75 Dismissal.

10 75 12. Employee Elections ..77 Excluded Employees ..77 Grievance Representation and Procedure ..77 Collective Bargaining ..78 Office of the State Employer ..78 Employment Relations Board ..78 Employee Relations Activities ..79 13. DEPARTMENT of LICENSING and REGULATORY Affairs Policies..81 General Policies ..81 HIPAA Policies..84 Handbook Amendments ..86 14..87 Table of Contents vi This page intentionally left blank. Introduction 1 1. INTRODUCTION Using This Handbook The purpose of this handbook is to provide you with information about your employment with the DEPARTMENT of LICENSING and REGULATORY Affairs (LARA), as well as the State of Michigan.