DESIGN-BUILD STANDARD GUIDANCE - tn.gov

1 DESIGN-BUILD STANDARD GUIDANCE TENNESSEE DEPARTMENT OF TRANSPORTATION Revised January 30, 2017 TABLE OF CONTENTS PAGE i TDOT DESIGN-BUILD STANDARD GUIDANCE CHAPTER 1: DESIGN-BUILD INTRODUCTION .. 1 design -BUILDER REPRESENTATIVE .. 1 PURPOSE .. 1 ORGANIZATION OF DESIGN-BUILD STANDARD GUIDANCE . 2 CHAPTER 2: DESIGN-BUILD MANAGEMENT .. 3 ASSIGNMENT OF FUNDS .. 3 LIMITATION OF OPERATIONS .. 3 4 POST AWARD MEETING .. 5 QUALITY PROGRAM AND QUALITY PLAN .. 6 QUALITY TEAM .. 8 design QUALITY ORGANIZATION .. 9 CONSTRUCTION QUALITY ORGANIZATION .. 9 ENVIRONMENTAL COMPLIANCE PLAN .. 9 SAFETY AND HEALTH PLAN .. 11 ADJUSTMENT OF CONTRACT TIME .. 13 SUBMITTALS .. 14 FAILURE TO COMPLETE ON TIME .. 14 RIGHT TO DO WORK AT design -BUILDER S EXPENSE.

2 15 RESPONSIBILITY FOR WORK .. 15 CHANGE ORDERS .. 15 DEPARTMENT-REQUIRED PLANS CHANGES .. 16 ALTERATION IN PLANS OR CHARACTER OF WORK .. 17 EXTRA WORK .. 17 VALUE ENGINEERING CHANGE PROPOSALS .. 17 DISPUTED WORK .. 18 PROJECT PERSONNEL .. 18 LABOR 20 ATTESTATION OF ILLEGAL IMMIGRANTS .. 22 INSURANCE .. 22 INDEPENDENT CONTRACTOR STATUS .. 24 ADJUSTMENTS AND 24 TABLE OF CONTENTS PAGE ii TDOT DESIGN-BUILD STANDARD GUIDANCE SUBCONTRACTING OF WORK .. 24 CHAPTER 3: POST AWARD SUBMITTALS .. 26 CHAPTER 4: PUBLIC INVOLVEMENT PROCESS .. 28 CHAPTER 5: ROADWAY design PROCEDURES, INCLUDING STRUCTURAL design .. 29 DEPARTMENT REVIEW 29 design .. 29 design POLICIES AND PROCEDURES .. 29 STAGES OF design 30 STRUCTURES .. 31 31 GRADE CROSSINGS.

3 32 HYDRAULIC CROSSINGS .. 32 RETAINING WALLS .. 33 PROJECT SURVEY .. 33 REGULATORY PERMITS .. 33 WILD AND SCENIC 36 design DOCUMENTATION .. 37 design / design QUALITY CHECKS AND CERTIFICATIONS .. 38 SOILS AND GEOLOGY .. 39 design REVIEWS, MEETINGS CONFERENCES AND PLAN REQUIREMENTS .. 3940 design REVIEWS .. 40 COMMENT AND NONCONFORMANCE RESOLUTION .. 47 design CERTIFICATION .. 4748 design SUPPORT DURING CONSTRUCTION .. 48 CONSTRUCTION .. 50 CHAPTER 6: RIGHT-OF-WAY, UTILITY AND RAILROAD PROCEDURES .. 52 RIGHT-OF-WAY (ROW).. 52 ROW ACQUISTION PHASE .. 53 ROW design -BUILDER STAFF .. 54 UTILITY COORDINATION PROCEDURES .. 59 TABLE OF CONTENTS PAGE iii TDOT DESIGN-BUILD STANDARD GUIDANCE PROJECT DEVELOPMENT PHASE .. 60 DEFINITIVE design PLANS (UTILITIES).

4 60 UTILITIES RESPONSIBILY .. 61 RELOCATION PLAN .. 62 UTILITY RELOCATION DOCUMENTATION .. 62 UTILITY RELOCATION NOT IN CONTRACT .. 62 UTILITY RELOCATION INCLUDED IN CONTRACT .. 63 CONSTRUCTION .. 64 PROCEDURES FOR DEALING WITH RAILROAD .. 64 CHAPTER 7: CONSTRUCTION PROCEDURES .. 68 68 CONSTRUCTION PROCEDURES .. 69 FIELD CONSTRUCTION .. 70 DISCOVERY OF HUMAN 70 SIGNING, TRAFFIC CONTROL AND PAVEMENT MARKINGS .. 70 PROJECT INSPECTION .. 71 FIELD INSPECTION (CHECKLISTS) .. 72 EPSC INSPECTION .. 73 ENVIRONMENTAL QUALITY ASSURANCE PROJECT ASSESSMENTS .. 75 PUBLIC RELATIONS AND PUBLIC INFORMATION .. 75 DOCUMENTATION .. 7576 ITEM QUANTITY TICKETS (AGGREGATES, ASPHALTS, ETC) .. 76 ITEMS DOCUMENTED USING WORKSHEETS .. 77 MATERIALS AND TESTS.

5 79 ACCEPTANCE TESTS .. 7980 VERIFICATION TESTS .. 80 INDEPENDENT ASSURANCE 80 MATERIAL CERTIFICATION AND ACCEPTANCE .. 81 FINAL CLEAN-UP .. 82 FINAL INSPECTION/ACCEPTANCE .. 82 TABLE OF CONTENTS PAGE iv TDOT DESIGN-BUILD STANDARD GUIDANCE RETENTION OF RECORDS .. 83 POST-CONSTRUCTION REVIEW .. 84 CHAPTER 8: TITLE VI PROCEDURES .. 85 TITLE VI COMPLIANCE REVIEWS .. 85 TITLE 85 SELECTED AUTHORITIES .. 85 CHAPTER 9: BILLING & PAYMENT PROCEDURES .. 88 MONTHLY PROGRESS SUBMITTALS .. 88 PAYMENT, PRICING, AND MEASUREMENT OF 91 PRICING AND PAYMENT TERMS .. 91 MEASUREMENT / DETERMINING PROGRESS .. 92 PROGRESS 92 PAYMENT UNDER TERMINATED CONTRACT .. 93 PROMPT PAYMENT AND RETAINAGE .. 95 PAYMENT FOR CHANGES IN MATERIALS COSTS .. 95 FUEL COST PRICE ADJUSTMENT.

6 95 ROW COSTS .. 95 FINAL PAYMENT .. 95 EXAMPLE PROJECT PROGRESS SCHEDULE .. 97 APPENDIX A .. 101 REFERENCES .. 102 DEFINITIONS .. 105 ACRONYM LIST .. 117 APPENDIX B .. 120 1 TDOT DESIGN-BUILD STANDARD GUIDANCE CHAPTER 1: DESIGN-BUILD INTRODUCTION This DESIGN-BUILD STANDARD GUIDANCE (DB STANDARD GUIDANCE ) is intended to provide the design -Builder with the procedures that are required by law, regulation, rule, policy and STANDARD for the use of Federal Aid and State Highway funds for transportation projects. If the procedures included in this DB STANDARD GUIDANCE are not followed, federal and/or state funding are subject to be withdrawn from the project. Considerable effort has been made to provide GUIDANCE on how to accomplish the work, document the results, and to incorporate the flexibility options provided by the Safe, Accountable, Flexible, Efficient Transportation Equity Act - A Legacy for Users (SAFETEA-LU), the applicable Federal laws, rules, regulations and policies, and the applicable State of Tennessee laws, rules, regulations and policies.

7 The DESIGN-BUILD federal requirements can be found within 23 CFR 636. To minimize confusion, technical guides and resource information are incorporated into this DB STANDARD GUIDANCE by reference below. The design -Builder may access them on-line or download them for ready field reference. If at any time the design of the project potentially affects the approved FHWA NEPA document, the design -Builder shall cease work and contact the Department Alternative Contracting Office. design -BUILDER REPRESENTATIVE The design -Builder Project Manager, as stated within the Contract Book 2 ( DESIGN-BUILD Contract), will be responsible for the administration of the project, including, but not limited to: requesting payment, supervision of all project personnel, authority to request changes, and accountability for Contract compliance.

8 PURPOSE The DESIGN-BUILD STANDARD GUIDANCE is intended to help design -Builders conduct, design , construction, ROW, utility relocation and environmental regulatory processes of transportation facilities and project administration of projects contracted through the DESIGN-BUILD program. To assist design -Builders in accomplishing these goals, this DB STANDARD GUIDANCE describes the processes, documents, and approvals necessary to develop, design and construct transportation projects and defray costs. This DB STANDARD GUIDANCE is a compilation of information from many sources and is GUIDANCE on administrative and field personnel associated with the design -Builder. The Alternative Contracting Office within the HQ Construction Division is the area within the Tennessee Department of Transportation (the Department) that serves the design -Builder.

9 After award, personnel in this office are available to assist the design -Builder with answers to their questions about this DB STANDARD GUIDANCE . Alternative Contracting Staff names and phone numbers can be found at Unless stated elsewhere within this DB STANDARD GUIDANCE or any DESIGN-BUILD Contract Book, all work shall be completed in accordance with the most current version of the Department s STANDARD Specifications for Road and Bridge Construction, the Department CHAPTER 1: DESIGN-BUILD INTRODUCTION 2 TDOT DESIGN-BUILD STANDARD GUIDANCE Roadway design Guidelines, the Department STANDARD Roadway and Structures Drawings and the Department STANDARD Operating Procedures ( Construction Circulars, Materials and Tests SOPs, etc.)

10 , including all supplements and addenda. Wherever the terms By the Engineer , By the Contractor or By the Consultant are used in the context of a matter or function for responsibility under the Department s STANDARD Specifications, the Department Roadway design Guidelines, or any of the design -Builder s Programs or Plans, By the Engineer , By the Contractor or By the Consultant shall mean design -Builder unless stated elsewhere in any DESIGN-BUILD Contract Book. Wherever the term By the Engineer is used in the context of verification or Independent Assurance testing, Construction Engineering and Inspection (CE&I) and Review and Acceptance requirements, it is the responsibility of the Department, unless the design -Builder is required to hire an independent representative as specified in the Contract.