DESIGN MANUAL PART 5 UTILITY RELOCATION

1 DESIGN MANUAL part 5 UTILITY RELOCATION GAS WATER SANITARY SEWER ELECTRIC TELECOMMUNICATIONS CABLE TELEVISION PUB 16, Change 3 (6 19) Publication 16 (DM-5) BLANK PAGE TOC-1 Table of Contents Publication 16 (DM-5), Change 3 DESIGN MANUAL part 5 UTILITY RELOCATION CHAPTER SUBJECT PAGE INTRODUCTION .. i CHAPTER 1 LAWS, REGULATIONS AND ACCOMMODATION POLICIES GENERAL .. 1-1 FEDERAL LAWS AND REGULATIONS .. 1-1 Authorization .. 1-1 1-1 STATE LAWS .. 1-1 of Highways by Public Utilities .. 1-1 of Right of Way of Public Service Companies .. 1-2 of Municipality or Municipality Authority, Owned Public UTILITY Facilities .. 1-2 UTILITY Facilities 1-2 Road Improvement .. 1-3 for Use of, and Injury to, Highways; Penalty .. 1-3 Service Highways; Service Facilities; Commercial Enterprises .. 1-4 Public UTILITY Code .. 1-4 Business Corporation Law .. 1-5 One Call.

2 1-5 Steel Products Procurement Act .. 1-5 POLICIES AND PROCEDURES FOR OCCUPANCY OF HIGHWAY RIGHT-OF WAY .. 1-6 of Federal Aid Freeways (Limited Access) .. 1-6 of Occupancy .. 1-6 Ground UTILITY Facilities .. 1-17 UTILITY Facilities .. 1-20 Policy for UTILITY Facilities .. 1-26 Corridor .. 1-27 CHAPTER 2 UTILITY RELOCATION ELECTRONIC DOCUMENT MANAGEMENT SYSTEM INTRODUCTION .. 2-1 .. 2-1 .. 2-1 EXTERNAL USERS .. 2-1 2-1 Permitting Business Partners can add UR-EDMS to their Profile .. 2-2 Users .. 2-2 Homepage .. 2-3 INTERNAL USERS .. 2-3 .. 2-3 CHAPTER 3 PRELIMINARY ENGINEERING GENERAL .. 3-1 Lead Time Policy .. 3-1 Coordination Meetings .. 3-1 One Call .. 3-1 TWELVE YEAR PROGRAM .. 3-1 PRELIMINARY ENGINEERING 3-2 and Environmental Scoping Field Views .. 3-2 Alternatives Development and Review .. 3-2 TOC-2 Table of Contents Publication 16 (DM-5), Change 3 and Locating of Existing Underground UTILITY Facilities.

3 3-2 Contacts .. 3-2 Alternatives Development and Review .. 3-3 of UTILITY RELOCATION Activities .. 3-3 Verification Plans and Related Activities .. 3-3 Engineering Authorization for Utilities .. 3-4 and Engineering Authorization for Utilities .. 3-5 Initial UTILITY DESIGN Stage Meeting .. 3-5 Subsequent to Initial UTILITY DESIGN Stage Meeting .. 3-7 ENGINEERING SERVICES AND CONTRACTS .. 3-9 Engineers .. 3-9 Submissions .. 3-9 Written Continuing Contracts .. 3-10 for One Specific RELOCATION .. 3-10 and Contractors .. 3-11 INCORPORATION OF UTILITY WORK IN HIGHWAY CONTRACT .. 3-12 for Incorporated UTILITY Work .. 3-12 Incorporated UTILITY 3-12 REPLACEMENT OF EXISTING AERIAL FACILITIES WITH UNDERGROUND ON HIGHWAY RELOCATIONS .. 3-12 REPLACEMENT OR INSTALLATION OF POLES WITHIN UTILITY POLE CRASH CLUSTERS .. 3-12 ESTABLISHMENT OF UTILITY CORRIDORS ON FREEWAYS JOINT DEVELOPMENT AND MULTIPLE USE.

4 3-13 MINOR PROJECTS .. 3-13 RELOCATION OF HIGH VOLTAGE ELECTRIC TRANSMISSION LINES .. 3-13 CANCELLATION OF PROJECTS .. 3-13 REIMBURSING TO SUPPORT AND PROTECT UTILITY CHAPTER 4 FINAL DESIGN GENERAL .. 4-1 FINAL DESIGN ACTIVITIES .. 4-1 UTILITY DESIGN Stage Meeting .. 4-1 Plan Requirements .. 4-2 for Substitute Right-of-Way .. 4-2 for Estimate Preparation .. 4-2 's Preparation of Plans .. 4-3 of Existing Aerial Facilities with Underground on Highway Relocations .. 4-3 or Installation of Poles within UTILITY Pole Crash Clusters .. 4-3 of UTILITY Corridors on Freeways Joint Development and Multiple Use .. 4-3 RELOCATION Highway Occupancy Permit .. 4-4 RELOCATION Questionnaire and Permit Application, Form 4-6 for Obtaining Approval of the UTILITY 's Traffic Control Plan .. 4-6 of the Type(s) of Restoration to be Used for UTILITY 's Installation of UndergroundFacilities in Highway Right-of-Way.

5 4-7 Required for Revision to a UTILITY RELOCATION Highway Occupancy Permit .. 4-7 RELOCATION Clearance Report (Form D-4 181-UC, Appendix A, Figure A-1 100).. 4-8 Authorization: .. 4-8 for a UTILITY to Proceed with the Physical UTILITY Adjustment on Highway ConstructionProjects .. 4-9 Escalation .. 4-9 UTILITY CLEARANCE PROCEDURES .. 4-9 .. 4-9 of UTILITY Clearance Form D-419 .. 4-10 for Moderately Complex and Most Complex Projects .. 4-13 Clearance Certification .. 4-15 UTILITY Clearance Certifications (CUCC) and Project Conditions.. 4-15 TOC-3 Table of Contents Publication 16 (DM-5), Change 3 CHAPTER 5 CONSTRUCTION GENERAL .. 5-1 CONSTRUCTION PROCESS .. 5-1 Conference .. 5-1 Conference .. 5-1 Contractor's Sequencing of Operation .. 5-1 Delays .. 5-1 and Performance of UTILITY Work.. 5-2 of UTILITY RELOCATION Work.. 5-2 in UTILITY 's Plan of RELOCATION .. 5-3 of Completion.

6 5-4 CHAPTER 6 SUBSURFACE UTILITY ENGINEERING GENERAL .. 6-1 WHAT IS SUBSURFACE UTILITY ENGINEERING (SUE) .. 6-1 of SUE .. 6-1 Level Definitions and Description of Reliability .. 6-1 WHY USE SUE .. 6-3 Law and Federal Policy .. 6-4 of SUE .. 6-4 HOW AND WHEN TO USE SUE .. 6-6 is the SUE UTILITY Impact Rating Form .. 6-6 is Responsible for the SUE UTILITY Impact Rating Form .. 6-7 should the SUE UTILITY Impact Rating Form be Completed .. 6-7 are QLD and/or QLC Data Obtained .. 6-8 of the SUE UTILITY Impact Rating Form .. 6-8 SUE QLB and QLA Data are Used .. 6-8 of Previous SUE Information and Data .. 6-8 Provider Services and Activities .. 6-8 CHAPTER 7 RIGHT-OF-WAY PROCEDURES GENERAL .. 7-1 REQUIRED DOCUMENTATION OF UTILITY 'S REAL PROPERTY INTEREST .. 7-1 RETENTION OF EXISTING RIGHT-OF-WAY STATUS .. 7-2 of Existing Real Property Interest on other than State Highway Right-of-Way.

7 7-2 ACQUISITION OF SUBSTITUTE RIGHT-OF-WAY .. 7-2 for Substitute Right-of-Way .. 7-3 the Acquisition of Substitute Right-of-Way (Notifications Received Prior toCompletion of Right-of-Way Plan and Signature Authorizing Condemnation) .. 7-3 the Acquisition of Substitute Right-of-Way (Notifications Received AfterCompletion of the Highway Right-of-Way Plan and Signature Authorizing Condemnation) .. 7-4 of UTILITY 7-4 of Rights .. 7-5 Easement and Fee Interests .. 7-6 Right of Entry Form .. 7-6 HIGHWAY PLAN TERMINOLOGY .. 7-7 Sheet .. 7-7 Sheets .. 7-7 of Taking .. 7-8 Substitute Right-of-Way to Utilities .. 7-8 Plan Terminology for UTILITY Right-of-Way.. 7-8 UTILITY ACCESS ROADS .. 7-8 CHAPTER 8 AGREEMENTS, COST DEVELOPMENT, ESTIMATES AND BILLING GENERAL .. 8-1 AGREEMENTS .. 8-1 TOC-4 Table of Contents Publication 16 (DM-5 ), Change 3 .. 8-1 to Contribute .. 8-1 Sharing with Municipality and Municipality Authority Utilities.

8 8-1 RELOCATION Agreements .. 8-4 Reimbursement Agreement .. 8-5 Sum Agreement of $150, or Less .. 8-5 and Lump Sum Estimate Agreement for Reimbursable Costs of $50, or Less .. 8-5 Casting Agreements with Project Initiation Form (PIF) for Casting Adjustments .. 8-6 to Standard Reimbursement Agreement .. 8-6 Corridor Agreement .. 8-7 DESIGN and Second Move Agreements .. 8-7 Status Agreement .. 8-7 Agreement .. 8-7 Project UTILITY Reimbursement Agreement .. 8-8 Incorporated UTILITY Work .. 8-8 .. 8-8 Signatures.. 8-8 Restrictions .. 8- 10 Sanitary/Storm 8- 10 COST DEVELOPMENT .. 8-11 .. 8-11 ESTIMATES .. 8-14 Estimate for UTILITY RELOCATION , Form 4181-A .. 8-14 Charges Relating to UTILITY Relocations Required by Highway Construction Projects .. 8-18 Number of Plans and Estimates .. 8-19 Sum Estimate / Agreement Prepared by the UTILITY .. 8-19 Lump Sum Agreements up to $150.

9 8- 20 Review of Estimate Package .. 8- 20 Office Review and Processing of Estimate Package .. 8- 20 BILLING .. 8- 20 and Submission of Billings .. 8- 20 Payments or Progress Billings .. 8-21 Billing .. 8-21 Lump Sum Billing .. 8-22 Sum Estimate / Agreement Billings .. 8-23 Work Invoicing for Resurfacing Projects.. 8-23 Review and Approval of Final 8-23 CHAPTER 9 PUBLIC UTILITY COMMISSION INVOLVEMENT INVOLVEMENT OF PUBLIC UTILITY COMMISSION (PUC) IN UTILITY RELOCATION ACTIVITIES .. 9-1 GENERAL PROCEDURES FOR FILING PUC APPLICATION .. 9-1 Procedure General .. 9-1 UTILITY RELOCATION AGREEMENTS AND THE PUC .. 9-1 of Estimate for Cost Data Submission .. 9-2 BILLING PREPARATION AND PAYMENT .. 9-2 OTHER RELATED PUC PROCEEDINGS .. 9-2 RELOCATION OF HIGH VOLTAGE ELECTRIC TRANSMISSION LINES CAUSED BY HIGHWAY PROJECT .. 9-2 UTILITY ISSUE ESCALATION TO THE PUC .. 9-3 GLOSSARY GLOSSARY.

10 G-1 Table of Contents Publication 16 (DM-5), Change 3 TOC-5 APPENDIX A Figure No. Rev. Date Description A-100 09/14 Utilities Relocations Review Guidelines (QA/QC Review) A-200 06/18 Constructability Review- UTILITY Process A-300 06/19 Cost Sharing Request Letter for 50% with Municipality and Municipality Authority Utilities A-301 07/06 Sample resolution authorizing signature on the agreement A-302 09/14 Cost Sharing Request Letter for Incorporation of DESIGN & Construction Work with Public Water and Sewer Companies A-303 09/14 Cost Sharing Request Letter for Incorporated Construction Work with Public Water and Sewer Companies A-304 09/14 Cost Sharing Request Letter for Prior Work with Public Water and Sewer Companies A-305 04/18 Project Notification Letter A-306 06/19 Cost Sharing Request Letter for Prior Work with Municipality and Municipality Authority Utilities A-307 06/19 Cost Sharing Request Letter for Incorporated Work with Municipality and Municipality Authority Utilities A-308 06/19 Cost Sharing Request Letter for Incorporation of DESIGN and Construction with Municipality