1 Directives and Forms Letter Transmittal Catalog Publication 223 December 2017. 1. Purpose. This Catalog lists all national Postal Service Directives and Forms , as well as government Forms and documents used by the Postal Service. This is a complete revision of the September 2017 edition. Revisions appear regularly in the Postal Bulletin under Directives and Forms Update. This issue contains all of the revisions published in the Postal Bulletin through January 4, 2018. 2. Directives and Forms Management. The policies and procedures for originating, developing, revising, and managing policy and procedure documents are contained in: Management Instruction (MI) AS-310-2013-6, Management of Policy and Procedure Information.
2 Administrative Support Manual (ASM) 31, Policies and Procedures.. ASM 32, Forms Management.. For the clearance of local Forms , see ASM 3. Questions and Comments. Originating organizations are responsible for notifying the Brand and Policy office when documents are out of date or superseded. If you find obsolete Directives or Forms listed in this Catalog , or would like to make suggestions and comments about this Catalog , please contact: PUBLICATION 223 EDITOR. US POSTAL SERVICE. 475 L'ENFANT PLZ SW RM 4646. WASHINGTON DC 20260-4646. 4. Effective Date. This publication is effective December 2017. Tanya Lyle Manager, Brand and Policy Corporate Communications Contents 1 How To Use This Catalog .
3 1. What is Listed in This Catalog .. 1. Postal Service Directives (Chapter 2) .. 1. Postal Service Forms (Chapter 3) .. 1. International Documents (Chapter 4) .. 1. Miscellaneous Postal Service and Non-Postal Government Documents (Chapter 5) .. 1. USPS Documents .. 1. Non-Postal Government Documents .. 1. Alphabetical Listing of Documents (Chapter 6).. 2. Subject Matter Index (Chapter 7) .. 2. How to Find What You Need .. 2. Postal Service Identification Number (PSIN) .. 2. Title .. 2. Subject Index .. 2. What the Column Headings Mean .. 2. Postal Service Identification Number (PSIN) .. 2. Transmittal Letter .. 4. Edition Date/Oldest Usable Date .. 4. Title .. 4. Stock Number .. 4. Where Used (for Forms only).
4 4. Unit of Issue .. 5. Organization .. 5. USPS Source .. 6. Public Source .. 6. Electronic Documents .. 7. Adobe form Client Filler .. 7. Internet .. 7. Intranet .. 7. Postal Explorer .. 8. How to Order the Document You Need .. 8. Postal Service Employees.. 8. Non-Postal Service Individuals .. 9. HQO Supply Source Codes .. 13. Publication 223, December 2017 iii Directives and Forms Catalog 2 Postal Service Directives .. 17. Definition.. 17. Distribution .. 17. Destinations and Quantities .. 17. Address Corrections .. 17. Handbooks .. 18. Headquarters Circulars.. 35. Kits .. 36. Labels .. 37. Management Instructions .. 43. Manuals .. 48. Memorandums of Policy.. 49. Notices .. 55. Postal Bulletin.
5 58. Distribution and Ordering Instructions .. 58. Public Subscriptions .. 58. Posters .. 60. Publications .. 65. Signs .. 71. Tags .. 74. Directives Free to the Public.. 76. 3 Postal Service Forms .. 79. 4 International Documents .. 129. Listed by Postal Service Identification Number .. 129. Listed by Universal Postal Union Number .. 132. 5 Miscellaneous USPS and Non-Postal Government Documents .. 133. USPS Documents.. 133. Non-Postal Government Documents .. 134. 6 Alphabetical Listing of Documents.. 139. 7 Subject Matter Index .. 201. iv Publication 223, December 2017. 1 How To Use This Catalog What is Listed in This Catalog Postal Service Directives (Chapter 2). Directives are documents that contain statements of policy or procedure meant to guide Headquarters, field organizations, or the public.
6 They make available the types of information the Postal Service needs to manage for legal, contractual, and business purposes; and include handbooks, headquarters circulars, kits, labels, management instructions, manuals, notices, the Postal Bulletin, posters, publications, signs, and tags. Chapter 2 lists Directives numerically by document identifier. There is also a list of Directives that are free to the public. Postal Service Forms (Chapter 3). Postal Service Forms are documents both printed and electronic used for collecting, sorting, transmitting, and recording data. Chapter 3 lists all Forms numerically by Postal Service Identification Number (PSIN). This Catalog does not list Forms designed by field units.
7 International Documents (Chapter 4). Chapter 4 consolidates international postal documents into a list cross-referenced by Postal Service Identification Number (PSIN) and Universal Postal Union number. Miscellaneous Postal Service and Non-Postal Government Documents (Chapter 5). USPS Documents Chapter 5 lists some miscellaneous Postal Service documents that are not Directives such as the Comprehensive Statement on Postal Operations. Non-Postal Government Documents Chapter 5 also lists non-postal government documents that are widely used in the Postal Service. These documents usually have an identifier that shows their source, for example, IRS (Internal Revenue Service) form 3435. Publication 223, December 2017 1.
8 Directives and Forms Catalog Alphabetical Listing of Documents (Chapter 6). Chapter 6 lists all documents alphabetically by title that are listed in Chapters 2 5. Subject Matter Index (Chapter 7). Chapter 7 is the subject matter index of all documents listed in Chapters 2 5. How to Find What You Need Postal Service Identification Number (PSIN). If you know the Postal Service Identification Number (PSIN) of the document you need (for example, HBK AS-805 or PS form 3971), look it up in Chapters 2, 3, or 4. Title If you know only the title of the document, look it up in Chapter 6, Alphabetical Listing of Documents. Subject Index If you are investigating a topic but do not know the specific document you need, look up a key word in Chapter 7, Subject Matter Index.
9 Example: A Postal Service employee who is relocating and is not sure about relocation procedures would look up relocation in the index and find the keyword guidelines, which is cross-referenced to HBK F-12, Relocation Policy. The employee would also find the keyword real estate expenses, . under Claims which is cross-referenced to PS form 4877, Reimbursement of Real Estate Expenses Change of Official Station. What the Column Headings Mean Postal Service Identification Number (PSIN). The Postal Service Identification Number (PSIN) is the document's identifier. Each PSIN includes a prefix that indicates what type of directive it is, as noted in the following table: Prefix directive Type HBK Handbook HC Headquarters Circular KIT Kit LAB Label MAN Manual MI Management Instruction MOP Memorandum of Policy 2 Publication 223, December 2017.
10 Prefix directive Type NOT Notice POS Poster PS form PUB Publication SGN Sign TAG Tag Following the prefix, the PSIN also includes a unique numerical code ( , PUB 223) or, for handbooks and management instructions, a unique alpha- numeric code ( , HBK AS-353 or MI AS-270-2000-5). The two- Letter portion of the alpha-numeric code identifies the Postal Service policy manual or topic/organization to which the document relates, as noted in the table below: Two- Letter Code Manual or Topic/Organization AS Administrative Support Manual DM Domestic Mail Manual EL Employee and Labor Relations Manual FM Finance IM International Mail Manual IS Inspection Service Manual PO Postal Operations Manual A document that belongs to another government agency is identified by that agency's prefix, as noted in the following table.