District of Columbia Workforce Investment Council POLICY ...

1 District of Columbia Workforce Investment Council POLICY MANUAL. Contents 1. Governance .. 5. District of Columbia Workforce Development System 5. District of Columbia Workforce Development Board Composition and Administration .. 6. Conflict of Interest .. 8. Designees POLICY and Procedure .. 10. Monitoring and Technical Assistance .. 11. Providing Notice of Equal Opportunity and Non-Discrimination .. 12. 2. Financial and Grant Administration .. 14. Cost Allocation .. 14. Grant 14. WIOA Allocation Process and Timeline .. 14. Mayor's Reserve Fund .. 16. Federal Funding Accountability and Transparency Act (FFATA) Reporting .. 17. Cost Principles .. 17. Expense Guidelines .. 18. Reporting .. 19. Grant Award Closeout .. 19. Audits and Record 21. Grant Eligibility Disbarment .. 24. 3. Programs and Services .. 25. One-Stop Service Delivery System .. 25. One- Stop Operator .. 29. One-Stop Certification .. 30. WIOA Adult and Dislocated Worker services.

2 32. Services .. 32. Eligibility .. 35. Priority of Service and Special Populations .. 43. Assessments .. 45. Individual Training 49. Eligible Training Providers and 54. Work Based Training and Transitional Jobs .. 63. Supportive Services and Needs-Related Payments .. 69. Rapid 71. WIOA Youth Services .. 76. Program 76. WIOA Youth Eligibility .. 82. 2. Selection of WIOA Youth Services Providers .. 86. Procurement Process .. 86. 4. Performance .. 87. Performance Under 87. Data 93. Quarterly Reporting .. 93. 3. Preface The purpose of this Workforce Innovation and Opportunity Act (WIOA) POLICY Manual is to provide POLICY guidance and interpretation of Federal and District Workforce development laws. Procedural guidance is also provided to assure consistency. The manual is intended for use in conjunction with Federal and District laws and regulations. This manual includes four major components: (1) Governance; (2) Financial and Grant Administration; (3) Programs and Services.

3 And (4) Performance. Each section details necessary policies and activities to meet our strategic goals and support ongoing program development and coordination of the One Stop service delivery system. Authority The State Workforce Development Board, referred to in the District of Columbia as the Workforce Investment Council (WIC), has been designated, to act on behalf of the Mayor, as the oversight entity of the Workforce Innovation and Opportunity Act (WIOA) of 2014, Title I adult, youth and dislocated worker programs. As the designated oversight entity, the WIC is given the following responsibilities and authority by law: 1. To write or modify any policies or procedures, which are necessary to interpret or clarify policies on behalf of the Mayor;. 2. To waive, for good cause, any parts of the manual, which are not required by law or regulations;. 3. To interpret the manual; and 4. To monitor to ensure compliance with applicable Federal law.

4 All complaints and requests for waivers or interpretation of any part of this POLICY manual must be sent to the WIC at: Government of the District of Columbia Office of the Deputy Mayor for Greater Economic Opportunity 2235 Shannon Place SE, Suite 3031. Washington, DC 20020. 4. 1. Governance District of Columbia Workforce Development System Organization Workforce SYSTEM ORGANIZATION CHART. Workforce . MAYOR Investment Council . (WIC). DEPARTMENT OF. EMPLOYMENT SERVICES. ONE-STOP CENTERS AND ACCESS POINTS. MOBILE Workforce . UNIT. HEADQUARTERS NORTHEAST. 4058 Minnesota Ave, NE CCDC-Bertie Backus Washington, DC Campus 5171 South Dakota Ave, NE. Washington, DC 20017. DC Jail On-Site Workforce Development Specialist NORTHWEST SOUTHEAST. Frank D. Reeves 3720 Martin Luther King, Municipal Center Jr. Ave., SE. 2000 14th Street, NW Washington, DC 20032 Malcom X. Washington, DC 20009 Community Center CUSTOMERS. 5. District of Columbia Workforce Development Board Composition and Administration A.

5 Board Composition As required by Section 101(a) of the Workforce Innovation and Opportunity Act of 2014 the Mayor established a State Workforce Development Board, referred to in the District of Columbia as the Workforce Investment Council (WIC) or the Board. The Mayor's appointments to the Board were made in compliance with the criteria in WIOA Section 101(b)(1). 1. Mayor or Mayor's designee;. 2. Two members of the legislature, appointed by the appropriate presiding officers; and 3. Members appointed by the Mayor, of which: a. a majority shall be representatives of businesses in the District , who: i. are owners of businesses, chief executives or operating officers of businesses, or other business executives or employers with optimum policymaking or hiring authority, and who, in addition, may be members of a local board;. ii. represent businesses (including small businesses), or organizations representing businesses, that provide employment opportunities that, at a minimum, include high-quality, work-relevant training and development in in- demand industry sectors or occupations in the District ; and: iii.

6 Are appointed from among individuals nominated by business organizations and business trade associations;. b. not less than 20% shall be representatives of the Workforce within the District , who: i. shall include at minimum two (2) representatives of labor organizations, who have been nominated by labor federations;. ii. shall include at minimum one (1) representative, who shall be a member of a labor organization or a training director, from a joint labor-management apprenticeship program, or if no such joint program exists, such a representative of an apprenticeship program in the State;. iii. may include representatives of community-based organizations that have demonstrated experience and expertise in addressing the employment, training, or education needs of individuals with barriers to employment, including organizations that serve veterans or that provide or support competitive, integrated employment for individuals with disabilities; and 6.

7 4. may include representatives of organizations that have demonstrated experience and expertise in addressing the employment, training, or education needs of eligible youth, including representatives of organizations that serve out-of-school youth; and c. the balance: i. shall include representatives of government, who: (a) shall include the lead officials with primary responsibility for the core programs;. and (b) shall include local elected officials; and ii. may include such other representatives and officials as the Mayor may designate, such as: (a) agency officials from agencies that are One-Stop partners not specified (including additional One-Stop partners whose programs are covered by the plan, if any);. (b) agency officials responsible for economic development or juvenile justice programs in the District ;. (c) individuals who represent an Indian tribe or tribal organization; and (d) officials responsible for education programs in the District , including chief executive officers of community colleges and other institutions of higher education.

8 B. Board Administration 1. Mayor's Order. Mayor's Order 2016-086, Re-Establishment Workforce Investment Council (governing purpose of the WIC, appointment of the Chairperson and election of officers, establishment of committees and taskforces, terms of appointment, Board responsibilities and compensation, and the Executive Director and staff), is herein incorporated, in its entirety, by reference. 2. Bylaws. In accordance with Mayor's Order 2016-086, the WIC may establish its own bylaws and rules of procedure, subject to approval of the Mayor or his or her designee. The WIC bylaws are herein incorporated, in their entirety, by reference. 7. Conflict of Interest All WIC members and staff serve a public interest and trust role and have a clear obligation to conduct all affairs in a manner consistent with this concept. All decisions of the WIC are to be based on promoting the Workforce system, including employers and jobseekers of the District of Columbia .

9 This POLICY applies to all WIC members and staff and is intended to supplement, but not replace, any applicable Federal or District laws governing conflicts of interest. A. WIC Board Members 1. WIC board members must be aware of and abide by the WIOA Conflict of Interest POLICY in 29 3111 (f) which states, A member of a State board may not: a. vote on a matter under consideration by the State board . i. regarding the provision of services by such member (or by an entity that such member represents); or ii. that would provide direct financial benefit to such member or the immediate family of such member; or b. engage in any other activity determined by the Governor to constitute a conflict of interest as specified in the State plan.. 2. If a board member experiences an actual or potential Conflict of Interest, the board member shall take the following steps: a. remove him or herself from the topic or issue involving the Conflict of Interest; and b.

10 Not take any action on the impacted topic or issue until the Conflict of Interest has been resolved. The Conflict of Interest may be resolved by having an independent third party review the actual or apparent Conflict of Interest, and issue a written report or statement indicating that it is permissible to proceed with the impacted topic or issue. B. WIC Staff Conflicts of interest can also arise with respect to the WIC Executive Director and their staff. While these individuals do not participate in formal Board votes, they nonetheless make decisions regarding the use of WIOA funds and the provision of WIOA services. Therefore, the WIC Executive Director and their staff have a duty to avoid Conflicts of Interest and take appropriate steps when an actual or perceived Conflict of Interest arises. 1. The WIC Executive Director and their staff shall not: 8. a. use WIOA funds or services to provide a direct or indirect financial benefit to themselves or any of their immediate relatives.