Document: Configuration Management Plan - Archives

1 ELECTRONIC RECORDS Archives Configuration Management PLAN (CMP) for the NATIONAL Archives AND RECORDS ADMINISTRATION ELECTRONIC RECORDS Archives PROGRAM Management OFFICE (NARA ERA PMO) Final May 24, 2010 REVISIONS PREPARED BY: Configuration Management Team Electronic Records archive (ERA) Configuration Management Plan (CMP) ERA Program Management Office (ERA PMO) Final 05/24/10 i National Archives and Records Administration SIGNATURE PAGE Electronic Records archive (ERA) Configuration Management Plan (CMP) ERA Program Management Office (ERA PMO) Final 05/24/10 ii National Archives and Records Administration DOCUMENT CHANGE control SHEET Document Title: Configuration Management Plan (CMP) Date Filename/version # Author Status Revision Description 03/15/10 CM Team Accepted Updating CMP 05/06/10 CM Team Update Updating CMP (CR#3392) 05/17/10 CM Team Update Peer Review Changes 05/24/10 CM Team Final Final Peer Review changes incorporated Electronic Records archive (ERA) Configuration Management Plan (CMP) ERA Program Management Office (ERA PMO) Final 05/24/10 iii National Archives and Records Administration TABLE OF CONTENTS INTRODUCTION.

2 1 PURPOSE .. 1 OVERVIEW .. 1 SCOPE .. 1 Document Organization .. 1 Configuration Item (CI) control 2 Configuration Management (CM) GUIDANCE .. 4 Provisions .. 4 Accountability .. 4 Policy Statements .. 4 Assumptions .. 5 Limitation .. 5 DEFINITIONS AND ACRONYMS .. 5 REFERENCES .. 7 ERA PMO Documents .. 7 Standards and Guidelines .. 7 Configuration Management ELEMENTS .. 7 Configuration Management ORGANIZATION .. 8 Configuration Management (CM) ROLES AND RESPONSIBILITIES .. 9 ORGANIZATIONAL ENTITIES VERSUS RESPONSIBILITIES .. 15 APPLICABLE POLICIES AND PROCEDURES .. 15 ERA Policies .. 15 ERA PMO Procedures .. 15 Management OF THE CM PROCESS .. 16 Configuration Management ACTIVITIES .. 16 Configuration IDENTIFICATION .. 16 Identifying Configuration Items .. 17 Naming Configuration Items (CIs) .. 22 Labeling COTS and CMN Software Releases.

3 26 Acquiring Configuration Items (CIs) .. 26 Configuration control .. 28 Configuration control Process .. 28 Version control Overview .. 30 MAJOR OR MINOR DOCUMENT UPDATES .. 30 Configuration STATUS ACCOUNTING .. 31 Configuration Item (CI) List .. 31 Change Request (CR) Reporting .. 31 Audit Reports .. 33 Configuration Management (CM) Metrics Reports .. 34 Configuration AUDITS AND REVIEWS .. 35 Functional Configuration Audit (FCA).. 35 Physical Configuration Audit (PCA) .. 36 Configuration Management (CM) Internal Audits .. 36 Reviews .. 36 OPERATIONS .. 38 INTERFACE control .. 39 SUBCONTRACTOR/VENDOR control .. 39 Subcontractor Products .. 39 Vendor Products .. 39 Release Management and Delivery .. 40 Electronic Records archive (ERA) Configuration Management Plan (CMP) ERA Program Management Office (ERA PMO) Final 05/24/10 iv National Archives and Records Administration Configuration Management (CM) SCHEDULES.

4 40 GENERAL Configuration Management (CM) ACTIVITIES SCHEDULE .. 40 Configuration Management (CM) RESOURCES .. 42 Configuration Management (CM) ORGANIZATIONAL PRODUCTS .. 42 Configuration Management (CM) 44 Rational ClearQuest .. 44 PVCS Version Manager .. 44 Configuration Management (CM) SUPPORT ENVIRONMENT .. 45 Configuration Management (CM) TRAINING .. 46 Configuration Management PLAN MAINTENANCE .. 47 APPENDIX A: IEEE STD. 828-2005 DOCUMENT TAILORING .. A-1 APPENDIX B: ERA Configuration ITEMS LIST (SAMPLE LIST) .. B-1 LIST OF FIGURES Figure 2-1: Configuration Management (CM) Organizational Relationships .. 9 Figure 3-1: ERA Program Milestones and Baselines .. 19 Figure 3-2: ERA System Architecture .. 19 Figure 3-3: ERA Functional Segments .. 20 Figure 3-4: ERA Configuration Management Libraries .. 27 Figure 3-5: File Revisions .. 30 LIST OF TABLES Table 1-1: Document Organization.

5 2 Table 1-2: Configuration Management (CM) control Levels .. 3 Table 1-3: Acronyms List .. 7 Table 2-1: Configuration Management (CM) Organization Roles and Responsibilities .. 14 Table 2-2: Roles vs. Responsibilities Matrix .. 15 Table 3-1: Examples of File or CI .. 22 Table 3-2: Labeling Standards .. 22 Table 3-4: Functional Configuration Audit (FCA) Report .. 33 Table 3-5: Physical Configuration Audit (PCA) 34 Table 3-6: Configuration Status Accounting Reporting Frequency .. 35 Table 4-1: Frequency of Configuration Management (CM) Activities .. 41 Table 5-1: Configuration Management (CM) Organizational Products .. 43 Table 5-2: Rational ClearQuest .. 44 Table 5-3: PVCS Version Manager .. 45 Table 5-4: Configuration Management (CM) Training Needs .. 47 Electronic Records archive (ERA) Configuration Management Plan (CMP) ERA Program Management Office (ERA PMO) Final 05/24/10 Page 1 National Archives and Records Administration Configuration Management PLAN (CMP) Introduction This document describes the Configuration Management (CM) activities to be performed in support of the Electronic Records archive (ERA) Program.

6 The ERA is a large-scale, comprehensive system designed to provide preservation of, and access to, Electronic Federal, Presidential, and Congressional Records in support of the mission of the National Archives and Records Administration (NARA). ERA is considered to be a software-intensive system and therefore a tailored version of the Institute of Electrical and Electronics Engineers (IEEE) Standard 828-2005, Standard for Software Configuration Management Plans, was used to guide the development of this plan. The tailoring of this standard as it applies to this document is specified in Appendix A, IEEE Std. 828-2005 Document Tailoring. Purpose The purpose of this document is to define the practices and procedures required to accomplish CM throughout the lifecycle of the ERA program. The intended audience for this document is the ERA Program Management Office (PMO), ERA contractor development team, NARA Management , and other government Management entities that have oversight responsibilities for the ERA Program.

7 Documents reference via hyperlink requires ERA S drive access. Overview The ERA system will ingest, preserve, and provide access to the electronic records of all three (3) Branches of the Government. ERA is envisioned as a comprehensive, systematic, and dynamic means for preserving any kind of electronic record, free from dependence on specific hardware and/or software. The system will automate many of the electronic record lifecycle processes and make it easier to find and deliver electronic records in formats suited to customers needs. The electronic records capabilities of the ERA system will be used in NARA s records centers as well as the National Archives and Presidential Libraries. Scope CM is a system engineering discipline that formalizes the Management of the Configuration of a system and controls changes to the system throughout its lifecycle. The key principles of CM ensure that all components of the system can be uniquely identified, managed, and that any previous version of the system can be readily reproduced.

8 This Configuration Management Plan (CMP) applies to all software, hardware, Commercial Off The Shelf (COTS) products, documentation, physical media, and physical parts used by ERA and the ERA contractor development team to support various development activities, including engineering, implementation, testing, and Configuration Management . Document Organization Table 1-1, Document Organization, describes the sections and contents of the CMP. Electronic Records archive (ERA) Configuration Management Plan (CMP) ERA Program Management Office (ERA PMO) Final 05/24/10 Page 2 National Archives and Records Administration Section Title Content Summary Introduction Describes the CMP purpose, overview, scope, CM Guidance, definitions and acronyms, and references Configuration Management Introduces and describes the CM organizations, roles and responsibilities, applicable policies, standards and procedures, Management of the CM processes Configuration Management Activities Describes the objectives of Configuration identification, Configuration control , Configuration status accounting, Configuration audits and reviews, interface control , and sub-contractor and vendor control .

9 Configuration Management Schedules Describes the general CM activities schedule Configuration Management Resources Describes the CM organizational products, tools, support environment, personnel, and training. Configuration Management Plan Maintenance The CMP will be updated as per the WBS. Appendix A IEEE STD 828-2005 Document Tailoring Details mapping between IEEE STD 828-2005 and the CMP Appendix B ERA Configuration Items List (CIL) Provides a sample CIL Table 1-1: Document Organization Configuration Item (CI) control Levels There are four (4) levels of CM control that Configuration Items (CIs) or work products are placed under. Strict control This is the highest level of CM control . Products placed under strict control are those items that are listed in the Integrated Schedule, require approval from the Configuration control Board (CCB), and are versioned controlled.

10 The formal Quality Management (QM) Peer Review procedure must be adhered to for documents under Strict control . Managed control This is an intermediate level of CM control . Products placed under Managed control are those items that are not listed in the Integrated Schedule, require signature approval from the Document Owner and/or the Contracting Officer Representative (COR), and are version controlled. A formal QM Peer Review of a document under managed control is at the discretion of a document owner. Contractual Document control These are contractually required documents prepared by the development contractor that are subject to Government review and approval, Electronic Records archive (ERA) Configuration Management Plan (CMP) ERA Program Management Office (ERA PMO) Final 05/24/10 Page 3 National Archives and Records Administration usually within 30 days of formal receipt.