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DoD 7000.14 - U.S. Department of Defense

DoD - R Department OF Defense FINANCIAL MANAGEMENT REGULATION VOLUME 2B: BUDGET FORMULATION AND PRESENTATION (CHAPTERS 4- 19)" UNDER SECRETARY OF Defense (COMPTROLLER) DoD Financial Management Regulation Volume 2B, Chapter 4 * November 2017 4- 1 VOLUME 2B, CHAPTER 4: PROCUREMENT APPROPRIATIONS SUMMARY OF MAJOR CHANGES Substantive revisions are denoted by an * symbol preceding the section, paragraph, table, or figure that includes the revision. Unless otherwise noted, chapters referenced are contained in this volume. Hyperlinks are denoted by bold, italic, blue and underlined font. The previous version dated December 2016 is archived. PARAGRAPH EXPLANATION OF CHANGE/REVISION PURPOSE 040202 Restores the threshold for submitting procurement budget exhibits to $ million in the Budget Year (BY).

funds (Operation and Maintenance (O&M), Research, Development, Test and Evaluation (RDT&E), and Procurement) in separate budget activities. While the RDT&E and O&M efforts may be incrementally funded, the rocurement program must comply with the full funding policy. P The Army is required to provide the justification book in the following order:

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Transcription of DoD 7000.14 - U.S. Department of Defense

1 DoD - R Department OF Defense FINANCIAL MANAGEMENT REGULATION VOLUME 2B: BUDGET FORMULATION AND PRESENTATION (CHAPTERS 4- 19)" UNDER SECRETARY OF Defense (COMPTROLLER) DoD Financial Management Regulation Volume 2B, Chapter 4 * November 2017 4- 1 VOLUME 2B, CHAPTER 4: PROCUREMENT APPROPRIATIONS SUMMARY OF MAJOR CHANGES Substantive revisions are denoted by an * symbol preceding the section, paragraph, table, or figure that includes the revision. Unless otherwise noted, chapters referenced are contained in this volume. Hyperlinks are denoted by bold, italic, blue and underlined font. The previous version dated December 2016 is archived. PARAGRAPH EXPLANATION OF CHANGE/REVISION PURPOSE 040202 Restores the threshold for submitting procurement budget exhibits to $ million in the Budget Year (BY).

2 Revision 040402 Revises guidance for the P-3a budget exhibit, restoring the requirement to submit outyear cost element detail. Revision DoD Financial Management Regulation Volume 2B, Chapter 4 * November 2017 4- 2 Table of Contents VOLUME 2B, CHAPTER 4: PROCUREMENT APPROPRIATIONS .. 1 0401 GENERAL .. 4 040101. Purpose .. 4 040102. References .. 4 040103. Submission Requirements .. 4 040104. Classification .. 4 0402 PROCUREMENT EXHIBIT REQUIREMENTS .. 5 040201. Purpose .. 5 040202. Submission Requirements .. 5 0403 CONGRESSIONAL JUSTIFICATION/PRESENTATION .. 10 0404 PROCUREMENT APPROPRIATION BUDGET EXHIBIT FORMATS .. 10 040401. Standardized budget exhibit formats.. 10 * 040402. Procurement exhibit formats .. 11 Exhibit P-1 .. 12 Exhibit P-1M .. 13 Exhibit P-1R .. 14 Instructions.

3 15 Exhibit P-3a .. 18 Instructions - Exhibit P-3a, Individual Modification .. 20 Exhibit P-5, Cost Analysis .. 23 Instructions - Exhibit P-5, Cost Analysis .. 24 Exhibit P-5a Procurement History and Planning .. 31 Instructions - Exhibit P-5a, Procurement History & Planning .. 33 Exhibit P -10, Advance Procurement Requirements Analysis .. 37 Instructions - Exhibit P-10, Advance Procurement Requirements Analysis .. 39 Exhibit P-18, Initial and Replenishment Spares and Repair Parts Justification .. 41 Instructions - Exhibit P-18, Initial/Replenishment Spares Requirements .. 42 DoD Financial Management Regulation Volume 2B, Chapter 4 * November 2017 4- 3 Exhibit P-20, Requirements Study .. 43 Instructions - Exhibit P-20, Requirements Study .. 44 Exhibit P-21, Production Schedule.

4 47 Instructions - Exhibit P-21, Production Schedule .. 48 Exhibit P-25, Production Support and Industrial Facilities Cost Analysis .. 50 Instructions - Exhibit P-25, Production Support and Industrial Facilities Cost Analysis .. 51 Exhibit P-27, SCN - Ship Production Schedule .. 52 Instructions - Exhibit P-27, SCN Ship Production Schedule .. 53 Exhibit P-29, SCN Outfitting Costs .. 54 Instructions - Exhibit P-29, SCN Outfitting Costs .. 55 Exhibit P-30, SCN Post Delivery Costs .. 57 Instructions - Exhibit P-30, SCN Post Delivery Costs .. 58 Exhibit P-35, Major Ship Component Fact Sheet .. 60 Instructions Exhibit P-35, Major Ship Component Fact Sheet .. 61 Exhibit P-40, Budget Item 62 Instructions Exhibit P-40, Budget Item Justification .. 63 Exhibit P-40a, Budget Item Justification for Aggregated Items.

5 66 Instructions - Exhibit P-40a, Budget Item Justification for Aggregated Items .. 67 Exhibit MYP-1, Multiyear Procurement Criteria Content .. 68 Exhibit MYP-1, Multiyear Procurement Criteria Content .. 69 Exhibit MYP-2, Total Program Funding 70 Exhibit MYP-3, Contract Funding Plan .. 71 Exhibit MYP-4, Present Value Analysis .. 72 Instructions Exhibit Multiyear Procurement .. 73 DoD Financial Management Regulation Volume 2B, Chapter 4 * November 2017 4- 4 CHAPTER 4 PROCUREMENT APPROPRIATIONS 0401 GENERAL 040101. Purpose This chapter provides instructions applicable to budget formulation and congressional justification for procurement and production activities. Unless otherwise specified, these instructions apply to all procurement appropriations and to all budgets.

6 040102. References Volume 2A, Chapter 1, Section 0102, provides policies and definitions concerning costs that are to be financed by the procurement appropriations. 040103. Submission Requirements A. General guidance with regard to submission requirements is presented in Volume 2A, Chapter 1. This chapter provides guidance for the preparation of procurement appropriation backup material required to support the Budget Estimates Submission (BES) and the President s budget request. The procurement accounts should also submit applicable exhibits required by other chapters in the Financial Management Regulation. The Components will also submit any exhibits required by the Office of Management and Budget (OMB) Circular A-11, Preparation and Submission of Budget Estimates.

7 B. Military Departments and Defense Agencies are responsible for clearing the justification material with the Washington Headquarters Services, Directorate for Freedom of Information and Security Review, prior to transmittal to OMB and the congressional committees. 040104. Classification The budget justification material should be unclassified. All classified material shall be submitted separately. Components must include a P-40 Budget Justification exhibit for special access programs (SAPs) that are not labeled as secret. The P-40 exhibits for SAPs must only include funding streams and cite the following justification: This program is reported in accordance with Title 10, United States Code, Section 119(a)(1) in the Special Access Program Annual Report to Congress.

8 All other (non-intel and non-SAP) classified funding requests must be identified (submit a one page P-40 exhibit) within unclassified justification budget materials. DoD Financial Management Regulation Volume 2B, Chapter 4 * November 2017 4- 5 0402 PROCUREMENT EXHIBIT REQUIREMENTS 040201. Purpose This section prescribes instructions for the preparation and submission of procurement appropriations budget material to support the BES and the President s budget request. See Volume 2A, Chapter 1. Section 0104, for specific printing requirements. SUMMARY OF EXHIBIT REQUIREMENTS Exhibit Appropriation P-1 Procurement Program All P-1M Procurement Program - Modification Summary Aircraft/Missiles P-1R Procurement Program - Reserve Components All, except SCN P-3a Individual Modification Program All, except SCN P-5 Cost Analysis All P-5a Procurement History and Planning All, except SCN P-8a Analysis of Ship Cost Estimates - Major Equipment SCN P-10 Advance Procurement Requirements Analysis All, as applicable P-18 Initial and Replenishment Spares Requirements All, except SCN P-20 Requirements Study All.

9 As applicable P-21 Production Schedule All P-27 SCN Ship Production Schedule SCN P-29 SCN Outfitting Costs SCN P-30 SCN Post Delivery Costs SCN P-35 Major Ship Component Fact Sheet SCN P-40 Budget Item Justification Sheet All P-40a Budget Item Justification for Aggregated Items All MYP-1 Multiyear Procurement Criteria (SNaP) All, as applicable MYP-2 Total Program Funding Plan (SNaP) All, as applicable MYP-3 Contract Funding Plan (SNaP) All, as applicable MYP-4 Present Value Analysis (SNaP) All, as applicable 040202. Submission Requirements A. Extensible Markup Language (XML) Exhibits. All Components must submit required budget exhibits as PDFs with the source XML file embedded. These PDFs will be generated by one of the following two processes: 1. Submit an XML file to the XML Tools section of the Comptroller XML Exhibits web site, (for Components capable of building an XML file from an internal system).

10 The XML files submitted through the XML Tools section must be compliant with the latest Procurement XML schema, located within the same section of the web site; or, 2. Create a Procurement exhibit manually within the Create New P-40 section of the Comptroller XML Exhibits web site, DoD Financial Management Regulation Volume 2B, Chapter 4 * November 2017 4- 6 3. The result of either process will be a PDF file with an XML file embedded. All Procurement exhibit PDFs/XMLs must be assembled into a Justification Book(s) within the same website using one of the Justification Book tools and posted to the SIPRNET website 4. Formats and examples of the exhibits are contained in Section 0403. B. Each backup book will include an Exhibit P-1, Procurement Program, an index of procurement lines (including P-1 line number, line item title, line item number, and backup book page number), and specific exhibits for those items covered by the backup book.


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