DoD Contracting Competency Model (Contract Management ...

1 Guiding Principles Life Cycle PhaseCompetencyJob Tasks(1) Focus on the problem as stated; (2) Process the available information and knowledge to achieve an effective solution; (3)Identify risks and facilitate mitigation of those risks(1) Develop and execute business strategies; (2) Guide the customer and other stakeholders through the contract life cycle phases; (3) Understand the regulatory environment in order to legally implement effective solution and manage risk while satisfying contract requirements and obligations(1) Minimize influence of personal biases; (2) Maximize the likelihood of a successful result.

2 (3) Facilitate communication among affected parties General Contracting conceptsTypes of authority, essential elements of a contract, market research, competition, fair and reasonable prices, and ethicsTerms and conditions to address specific contract mattersRequirements and the rights and remedies of the parties in such areas as inspection and acceptance, title transfer, excusable delay, risk of loss, repudiation, warranties, payment terms, contract changes, and Standards of ConductApplies in all phasesCreate trust and confidence in the integrity of the contract Management process(1) Be transparent in making appropriate disclosures;(2) Adequately protecting proprietary and restricted information and other resources of all parties.

3 And(3) Avoiding actual or apparent conflicts of Shape Internal Customer Requirements Perform Needs Assessment Perform Requirements Analysis Identify Measurable Outcomes and Incentives Verify Availability of Conduct Market Research Identify Potential Suppliers Evaluate Requirement Achievability Conduct Pre-Offer Perform Risk Analysis Make or Buy Assessment Supply or Services Determination Develop Delivery Schedule Determine Owner-Furnished Property / Equipment / Information Formulate Contracting Strategy Select Proper Contract Type Select Proper Contract Method Determine Appropriate Business and Regulatory Requirements Formulate Offer Evaluation Finalize Solicitation Regulatory Develop Plan Solicitation[Buyer Job Tasks]

4 Contract PrinciplesApplies in all phasesFundamentals of Contracting that all contract managers must understand and applyDefine the ethical behavior expected of all contract managers and their organizationsDoD Contracting Competency Model (Contract Management Standard)(Based on the National Contract Management Association's Contract Management Standard (reference ANSI/NCMA ASD 1-2019)) Contracting Common Technical Skills and RolesApplies in all phasesManaging contracts throughout the contract life cycle while ensuring customer satisfactionBusiness skills and acumenDomain (Contract Outcomes)June Guiding Principles Life Cycle PhaseCompetencyJob TasksDoD Contracting Competency Model (Contract Management Standard)(Based on the National Contract Management Association's Contract Management Standard (reference ANSI/NCMA ASD 1-2019)) Contracting Common Technical CompetenciesDomain (Contract Outcomes)

5 Execute Solicitation Plan Prepare Solicitations Respond to Questions from Potential Offerors Incorporate Proposed Contract Terms Determine Need for Pre-Offer Issue Solicitations Determine Need to Publicize Amend Conduct Pre-Sales Activities Assess Customer Relationships Develop Marketing Strategy Assess Competition Determine Supply Chain Support Evaluate Conduct Offer / No-Offer Finalize Sales Execute Sales Develop Execution Plan Understand Unique and Special Requirements Assess Capability to Satisfy All Solicitation Develop Risk Mitigation Plans Develop Pricing Strategy Develop Terms to Manage Risk Develop Technical Approach Develop Offer Evaluation Assess Teaming Options and Partners Negotiate Nondisclosure Agreements Negotiate Agreements Make Teaming Participate in Pre-Offer Finalize Offer Submit Offer and Verify Prepare Offer

6 [Seller Job Tasks] Request Offers[Buyer Job Tasks] Develop Plan Sales [Seller Job Tasks]June Guiding Principles Life Cycle PhaseCompetencyJob TasksDoD Contracting Competency Model (Contract Management Standard)(Based on the National Contract Management Association's Contract Management Standard (reference ANSI/NCMA ASD 1-2019)) Contracting Common Technical CompetenciesDomain (Contract Outcomes) Comprehend Offer Evaluate Seller Terms and Their Impact on Determine Reasonable Pricing Perform Price Analysis Perform Cost Document Analysis Clarification Requests Prepare [Buyer Job Task] Respond [Seller Job Task] Document Negotiation Objectives [Joint Responsibility] Conduct Discussions [Joint Responsibility] Review compliance of offer(s) [Buyer Job Task] Source selection Evaluate Offer(s)

7 In Accordance with Evaluation Criteria [Buyer Job Task] Withdraw Offer [Seller Job Task] Conduct Negotiations [Joint Responsibility] Finalize Negotiations [Joint Responsibility] Final Offer Revision Request [Buyer Job Task] Prepare [Seller Job Task] Prepare Contract Document Document Basis for Award [Buyer Job Task] Review / Approve Contract [Joint Responsibility] Finalize Contract Award [Buyer Job Tasks] Award Contract Notify Unsuccessful Offeror(s) debrief Offeror(s)

8 Document Outcome of Offer [Seller Job Task] Submit Protests and Appeals [Seller Job Task] Respond to Protests and Appeals [Buyer Job Task] Manage Disagreements[Buyer and Seller Job Tasks] Form Price or Cost Analysis[Buyer Job Tasks] Plan Negotiations[Buyer and Seller Job Tasks] Select Source[Buyer and Seller Job Tasks] June Guiding Principles Life Cycle PhaseCompetencyJob TasksDoD Contracting Competency Model (Contract Management Standard)(Based on the National Contract Management Association's Contract Management Standard (reference ANSI/NCMA ASD 1-2019)) Contracting Common Technical CompetenciesDomain (Contract Outcomes)

9 Execute Contract [Buyer Job Task] Conduct Post-Award Conference Meeting [Joint Responsibility] Maintain Contract Documentation / Files [Joint Responsibility] Track project Funding and Contract Value Manage Contract Payment Process Manage Key Personnel Changes Administer Owner-Furnished Property / Equipment / Information Provide Cost Information [Seller Job Task] Establish / Maintain Communications [Joint Responsibility] Internal Stakeholders External Evaluate Interim Contractor Performance Assess and Document Interim Contractor Performance [Buyer Job Task] Reclama or Rebut Interim Performance Assessment [Seller Job Task] Manage Deliverables [Joint Responsibility] Plan for Contract Performance Delivery [Seller Job Tasks]

10 Allocate Resources Execute Schedule Manage Costs Manage Risk Control Plan for Contract Performance Monitoring [Buyer Job Task] Conduct Performance Inspect and Accept Contract Performance [Buyer Job Task] Determine Supply Chain Requirements [Seller Job Task] Issue subcontracts [Buyer Job Tasks] Pre-Award Award Manage Contract Changes [Joint Responsibility] Prepare Contract Modifications [Buyer Job Task] Issue Contract Modifications [Buyer Job Task] Conduct Contract Interpretation [Joint Responsibility] Submit Contract Disputes [Seller Job Task] Resolve Contract Disputes [Joint Responsibility] Determine Contract Termination [Buyer Job Task] Execute