DoD FinancialManagement Regulation Volume 2B,Chapter18 ...

1 DoDFinancialManagementRegulationVolume2B , '.. Financial management RegulationVolume2B, Chapter 18 CHAPTER 18 INFORMATION TECHNOLOGY1801 GENERAL180101 PurposeA. This chapter provides instructionsapplicable to budget formulation andcongressional justification for InformationTechnology These instructions apply to theOffice of the Secretary of Defense (OSD), theMilitary Departments (including their NationalGuard and reserve components), the Joint Staff,Unified Commands, the Inspector General DoD,the Defense Agencies (excluding Defense SecurityAssistance Agency)

2 , the DoD Field Activities, theJoint Service Schools, the Defense HealthProgram, and the Court of Military Appeals. AllDoD appropriation accounts and funds All Defense Components that haveInformation Technology (IT) resource obligationsthat equal or exceed $2 million in a fiscal year willreport an exhibit 43. All Components will reportan exhibit 43(IT-1). For those Components thatmeet the $10 million automated informationsystem (AIS) total cost per year threshold willreport an exhibit 43(IT-2).

3 All Components using(regardless of dollar value) any indefinitedelivery/indefinite quantity or requirementscontracts that meet a $100 million contract lifecost or $25 million fiscal year threshold willreport exhibit 43(IT-3). Only those Componentsmeeting the central design activity (CDA) $5million total cost per fiscal year need report anexhibit 43(IT-4).180102 Submission RequirementsGeneral guidance with regard tosubmission requirements is presented in Chapter1.

4 However, this chapter covers specificdistribution instructions for the InformationTechnology Programs. All applicable exhibits andelectronic data base will be submitted for both theOSD Budget Estimates Submission (BES) and theCongressional Justification submission or PresidentsBudget (PB).180103 Preparation of MaterialGeneral guidance with regard to thepreparation of material is presented in Chapter Section covers specified formats and specificmaterial reporting requirements for theInformation Technology ReferencesA.

5 Chapter 1 provides general fundingpolicies; Chapter 3 provides specific policiesrelated to Operation and Maintenance costs;Chapter 4 provides specific policies related toProcurement appropriations; Chapter 5 providesspecific policies related to RDT&E; Chapter 6provides specific policies related to MilitaryConstruction appropriations; Chapter 9 providesspecific policies related to the Defense BusinessOperations Fund (DBOF)., and Chapter 19 providesinformation on financial and financially mixedsystems.

6 Requirements are also addressed in theOffice of management and Budget (OMB)Circular No. A-11 Preparation and Submissionof Budget Estimates, Section 43, Data onAcquisition, Operation, and Use of InformationTechnology. B. DoD Directive , DefenseAcquisition, Dated March 15,1996 (providesguidance for the life - cycle management of AutomatedInformation Systems) and DoD Regulation , Defense Acquisition Programs (MDAPs) and MajorAutomated Information System (MAIS) AcquisitionPrograms (provides guidance for the AutomatedInformation System life - cycle management Process,review, and milestone approval procedures) should bereferenced in fulfilling 43 Exhibit life -CycleManagement (LCM)

7 Reporting The Paperwork Reduction Act of1995 and the Information TechnologyManagement Reform Act of 1996 should bereferenced for the latest definitions regarding Financial management RegulationVolume 2B, Chapter 181802 BUDGET ESTIMATES SUBMISSION180201 PurposeThis Section provides guidance forpreparation and submission of budget estimatesfor the Information Technology resources to guidance will be issued, if required,to effect any reporting requirements resultingfrom congressional or Office of management andBudget (OMB) Submission RequirementsA.

8 The following exhibits, for whichspecified formats and detailed instructions areprovided in Section 180402, are required:43 ESExecutive Summary43 Report on InformationTechnology Resources43(IT-1)Information TechnologyResources by CIM FunctionalArea43(IT-2)Descriptive Summary43(IT-3)IT Resource Requirementsand IndefiniteDelivery/Indefinite QuantityContract(s)43(IT-4)Central Design ActivitySummaryB. Distribution of the OSD budgetestimates material will be made in accordancewith the charts contained in Chapter 1.

9 Exhibitsshall be (1) in portrait (8 1/2 by 11); (2) doublesided; and (3) three hole punched on the left sidefor assembly in three ring binders. Also, specificinstructions will be provided for the automatedsubmission of the exhibits identified Narrative Statement. All Componentswill provide a narrative summary entitled ExecutiveSummary. The Executive Summary (43ES) willaddress, of a minimum, the following areas: (1)describe the Defense Components overall IT programand how it supports the submitting Component smission.

10 ; (2) describe the major initiatives supportedin the budget year estimate; and (3) explain changes tothe prior baseline budget submitted to reporting requirements will be identified inthe call memorandum, as DefinitionsSection 010201 provides policies anddefinitions regarding the application of expensesand investment criteria for budgetarypurposes. In addition to the definitions listedbelow, instructions are included either on theexhibit or following the Automated Information System (AIS).