DoD Integrated Lodging Program

1 DoD Integrated Lodging Program Program Pilot Guide Aug 18, 2017 Defense Travel Management Office Table of Contents DoD ILPP Guide, Version Updated 08/18/17 ii This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Table of Contents Section 1: Introduction .. 5 Lodging Types .. 5 ILPP Locations .. 7 Section 2: DoD Preferred Lodging Properties .. 8 Section 3: ILPP Travel Regulations .. 9 Section 4: Booking DoD and Privatized Lodging in DTS .. 11 Section 5: DTS Functionality.

2 13 Trip Duration Options .. 14 Lodging Screen .. 15 Lodging Screen Tools that Change with Tab Selection .. 16 Lodging Screen Tabs (Overview) .. 17 Govt DoD Tab .. 18 Govt Privatized Tab .. 22 Commercial DoD Preferred Tab .. 24 Commercial Fire Safety Act Compliant and Commercial Other Published Rates 27 Selecting Lodging on Long-Term TDY .. 31 Interim Screen When Modifying Reservations .. 32 ADA Requests for DoD 34 DTS Preview Trip Screen .. 35 DTS Pre-Audit Trip Screen .. 37 Pre-Audit Flags .. 37 Advisory Notices .. 38 Lodging -Related 39 Section 6: Notes Specifically for the Authorizing Official .. 41 Section 7: Cautions .. 42 Non-Availability Numbers.

3 42 DoD Preferred Lodging Property Website Links in DTS .. 42 Authorization Created After Travel Begins .. 43 Changing TDY Dates when Using DoD, Privatized, or DoD Preferred Lodging .. 44 Changing Lodging when TDY to an ILPP Location .. 45 Using Group ID with Group Authorizations .. 46 Table of Contents DoD ILPP Guide, Version Updated 08/18/17 iii This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Invalid Safety Compliance Pre-Audit .. 46 Appendix A: Overriding Automatic Lodging Reimbursement Limits .. 47 Appendix B: Travel Management Company Interaction .. 48 TMC Books Privatized or DoD Preferred Lodging .

4 48 Appendix C: Pre-Audit Reason Codes .. 49 Appendix D: Lodging Process Flow in DTS .. 51 Appendix E: Acronyms and References .. 52 Revision History DoD ILPP Guide, Version Updated 08/18/17 iv This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Revision History Revision Date Author Revision/Change Description Section(s) 8/6/15 DTMO 1. Corrected small typos 2. Removed problem that has been fixed Throughout 8/24/15 DTMO Updated Lodging checkbox information 5, 9/8/15 DTMO 1. Updated introduction wording 2. Added info for Sep 1 JTR change mandating use of DTS/CTO for commercial Lodging 3.

5 Added cancellation number info 1 4, , , 11/6/15 DTMO 1. Updated Govt Safety Compliant Lodging and Other Published Rates tabs functionality 2. Removed references to CTO booking DoD Lodging 3. Added projected changes in red, italicized text 4. Added 2 new screenshots (Figures 5-7 & 5-10) 5. Added appendix to show Lodging flow process 6. Expanded ADA procedures Throughout Throughout Throughout , Appendix D 11/27/15 DTMO 1. General text clean-up 2. Lodging reports moved to Report Scheduler Throughout 1/05/16 DTMO Added new ILPP sites 1/29/16 DTMO Added screenshot showing new PPV tab & tab names 3/17/16 DTMO Updated with Privatized Lodging information Throughout 3/21/16 DTMO Added reports screenshots 4/15/16 DTMO Updated Lodging availability in DTS , , 4 5/2/16 DTMO Updated information on meal rates 3 7/1/16 DTMO Added new ILPP sites 8/25/16 DTMO 1.

6 Added Lodging -related warnings & advisories 2. Added details about Reason Code required info 3. Minor formatting corrections 3 Appendix C Throughout 1/1/17 DTMO Updated ILPP sites 2/15/17 DTMO 1. Updated Lodging limitation description 2. Added new DTS itinerary screen 3. Updated CTO to TMC 3 Throughout 2/23/17 DTMO 1. Updated DoD Preferred Lodging Property benefits 2. Removed update to Lodging limit description 3. General scrub 2 3 Throughout 4/40/17 DTMO Minor updates to ILPP Locations list 08/18/17 DTMO 1. Updated JTR references 2. Changed CNA" to non-availability number 3. Clarified automatic Lodging limits 4. Added Group ID information 5. Added safety compliance pre-audit information Throughout Throughout 4 , , App.

7 E Revision History DoD ILPP Guide, Version Updated 08/18/17 v This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Section 1: Introduction This Guide presents information about the DoD s Integrated Lodging Program Pilot (ILPP), to include how the Program is treated in the Joint Travel Regulations (JTR) and the Defense Travel System (DTS). Lodging Types The DoD has three major Lodging programs . Each governs several Lodging types. Not all Lodging types are involved in the ILPP. The list below contains a short definition of each Lodging type, and addresses whether it is part of the ILPP.

8 Key to the Lodging types listed below: Lodging type: Facilities are part of the ILPP, and many are available in DTS. Lodging type: Facilities are not part of the ILPP, but many are available in DTS. Lodging type: Facilities are not part of the ILPP, and unless stated otherwise, do not display in DTS. They are included here only to provide a more complete list of Lodging types. DoD Lodging Program : Government Lodging facilities that are owned or leased by the DoD. They are usually, but not always, located on a Government installation (henceforth, simply installation ) and run by DoD personnel. Lodging types include: o DoD Lodging Facilities: Temporary Lodging for official travelers and their families.

9 O Recreational Lodging Facilities: Resort Lodging such as Morale, Welfare, and Recreation facilities and Armed Forces Recreation Centers. o Military Treatment Facilities: Lodging that supports military medical centers ( , Nightingale Houses). Privatized Lodging Program : Commercial Lodging facilities that used to be Government-owned and -operated, but are now owned by a commercial Lodging company. As such, they are corporately branded ( , IHG Army Hotels, Holiday Inn Express), but are located on or near installations. These facilities are gradually being added to the ILPP and DTS. See Section for more information. Privatized facility types include: o Privatized Army Lodging (PAL) Facilities: Available at many Army installations in CONUS and non-foreign OCONUS areas.

10 O Public-Private Venture (PPV) Facilities: Available at installations at many CONUS and non-foreign OCONUS areas. Section 1: Introduction DoD ILPP Guide, Version Updated 08/18/17 6 This document is controlled and maintained on the website. Printed copies may be obsolete. Please check revision currency on the web prior to use. Commercial Lodging Program : Facilities are always located off installations. They are owned and managed by corporations. Commercial Lodging categories are listed below: o DoD Preferred Lodging Facilities have signed agreements with the DoD to meet strict safety, security, service, and adequacy standards, and offer rooms below per diem limits.