eCopyShareScan - Nuance Communications

1 eCopyShareScan , ,Copyright,andTrademarkinformation , ,including,butnotlimitedto, ,indirect,incidental,special,exemplary,o rconsequentialdamages(including,butnotli mitedto,procurementofsubstitutegoodsorse rvices;lossofuse,data,orprofits;orbusine ssinterruption)howevercausedandonanytheo ryofliability,whetherincontract,strictli ability,ortort(includingnegligenceorothe rwise)arisinginanywayoutoftheuseofthisso ftware, :nCustomersupportforlicensing,registrati on,andothernon-technicalissuesnTechnical supportnHardwareRMA(ReturnMerchandiseAut horization), , (M&S) ,asdescribedintheM& ,whereyoucanobtaininformationaboutCustom erSupportservices,hoursofoperation,conta ctinformation,policies, , , , , , :+ :+ ,allsystemfunctionsareavailableontheRibb onandthereareseparatetabsforconfigurings ervices,connectors, ,suchasmanagingtheShareScanManager;theAd vancedtabcontainslessfrequentlyusedfunct ionsandseveralnewfunctions, :Thereisafunctionalitythatrunsonlyonce, , ,theapplicationtriestodownloadthelicense fromtheNuancelicenseserver,andinstallit( thisissuccessfulonlyifthecomputerrunning theAdministrationConsolehasaworkingInter netconnection).

2 Ifforanyreasonthedownloadfails, , , :servicesthatyouapplytoaconnector,servic esthatyouapplytodevicesordevicegroups, :Onlytheservicesthatyouhavevalidlicensef or, 'sConfigurepaneor,later, :Onlytheconnectorsthatyouhavevalidlicens efor, , , , ; ,enteringanameforthenewprofile, , (basic) :nPreviousicon:Whenyouclickthebutton, :Whenyouclickthebutton, (usingthePreviousbutton) , sregistrationsiteProvidesalinktocompany' swebsiteDisplaysinformationoncompany,pro ductnameandprovidesalinktocompany' , ,addthemtotheDevicetab, ,SNMP, ,beawarethattheAdministrationConsolereso lvesthenameofthedeviceviatheDNS, ,afteraddingthedevicetoShareScan, , :ThisisvalidONLY forthenon-web(embeddedclients). ,theIPaddress,theClientsoftwareversion, ,choosefromadrop-downlistinDiscovery,sel ectaprotocol, , :UDP,SNMP, (defaultvalueisnone).Devicename/IPIfyouc hooseTCP/IPinDiscoverysetting, , rangeTheIPrangevalue(From). , (To). :Ifyouenteraninvalidvalue,anInvalidIP , : , : , :Thelocationoftheclient, :Aflagindicatingwhethertheclientisembedd edintheMFPornot(Yes/No).

3 Checked (Sorting) ,youcanquicklysearchthroughthelist(hostn amesonly) ,thedeviceswhicharealreadyaddedareautoma ticallycheckedandthefontisinitalicandhas lightbluebackgroundforthatrow,whichisani ndicationthatthisdevicewasdetectedinthen etwork, :Duringthedeviceaddition,severalWizardsc reensordialogsmayappear, ,theentireconfigurationUIisdisplayedinth eviewingarea(includingConnectorProfilese lection,Settings,andScanner).TheShareSca nManagerusesthemodelnametocontroltherota tionbehavioroftheShareScanManager,whencr eatingtheoutputdocument(pages) ,dependingonpapersize,singleordoubleside dmode, (network)nameoftheDevice(hostname)cannot bechangedintheAdminConsole,onlyviatheadm inUIoftheDeviceand/orinthenetworkDNS(Dom ainnameserver). ( ).Thisdescribesthe factorydefault (administrator).However,therecanbenewmod elsandfirmwareupdatesthatinterferewithth esesettingsandresultinanunexpectedrotati onofthepage(s) ,thereisanoverridefiletodefinerulesforth esespecialcases, ( ,respectivelyforScanStationdevices).

4 Ifyouhaveanyissuewiththeorientationofthe pagesoftheoutputdocument, , ,modelnamesareofferedtoselectfrom, ,whichcontainsauniquelicensekeygenerated by (HID) ,youcanactivatethedevice slicenseimmediatelyafteryouaddittotheloc allicensedatabase(recommended), , , ,importthelicensesyouhaveactivatedprevio uslyonthesamedatabaseserver,andafterthea dd/import, , , ,buttheHIDoftheSQL ,changedtheharddriveormodifiedthehardwar eofthecomputerusedasadatabaseserver,orth edatabaseserverisrunningonatotallydiffer entcomputer, ,validforactivationwithapredefinednumber ofdevices, ,itcannotbemodifiedtoincreasethenumberof devices;ifyoupurchaseadditionaldevices,y ouneedtopurchaseadditionallicense(s),and thoselicense(s) , ,youcanaddoneormoreembeddedorintegratedd evicestotheManager.(Youcanaddthesedevice satanytime. However,ifyouaddthembeforeactivatingthel icense,a30-daygraceperiodstartsforthelic ense.)ForScanStationsystems,thelocaldevi ceisautomaticallyadded;then,whentheadmin istratorselectsthedriver, ,whichhandlesthefollowinglicense-related tasks:nloadinglicenses,nactivatinglicens es,nloadingactivatedlicenses,nreactivati nglicenses, ,orimportthelicensefile(s).

5 Ifnointernetconnectioncanbedetected, , , , , ;thereafter, :Youdonotneedtoactivatethelicense(s) (s)onlyifyou resurethattheSQLS erverusedfortheShareScansystem(eitherthe localoneinstalledwithShareScanoranexisti ngone)arethefinalone, , , (ifthereisone) , , ,entertheservername(includingtheinstance nameseparatedwithabackslash,ifanamedinst anceisused),thesausernameandpassword, ,selectAutomaticactivationontheSelectact ivationmodescreen, ,theResultsscreenisdisplayed, , ,theserverautomaticallysendsthefilesback andyoucansaveandtransferthefilesbacktoth econnectionlessPC , , ,orwhenthewholesystemisrebuiltandthesame licensesarere-usedonthenewsystem, ,thelicensesshouldbeloadedtotheemptysyst emasdescribedabove, , , (ifthereisone) , , ,entertheservername(includingtheinstance nameseparatedwithabackslash,ifanamedinst anceisused),thesausernameandpassword, ,selectAutomaticactivationontheSelectact ivationmodescreen, ,theResultsscreenisdisplayed, , ,thereactivatedlicenseswillbesentbackasa zipfile,andcanbeloadedintothesystemviath eLoadactivatedfunction(describedabove).

6 , , (s)youwanttoremove, (s). *. , , (TheManagemenuitemisgrayedoutifthedevice doesnotsupportweb-basedmanagement). (onthedevice,viatheweb-basedmanagementof thedeviceorinthenetworkconfiguration) , (TomcatwebserverURL: :8080/ShareScan). :shouldyouencounterproblemswhileusingaph ysicaldevice, :Auto,Letter,Legal,Ledger, :Letter,Legal,Ledger,Statement,A3,A4,A5, B4,B5, , (size,colormode,etc)arereadfromthesample files,thereforescansettings(papersize,re solution,etc) , \ \webapps\ShareScan\WEB-INF\ <n>.<ext>,where'n'isasequentialnumberand<ext> :Scannersettings(likepapersize,resolutio netc.)ontheSimulatormainscreenhavenoeffe ctsontheimagesstreamlinedtotheManagerfor processing, :nSettingsnActivitymonitornReportingnSta rting,stopping, , (ifitisaneditablefield) ' (embedded,non-webdevicesonly)EnableStart buttonEnablestheStartbuttontobeusedtoini tiatescanningonadevicewithShareScanembed ded(non-webclient) ,rememberthatthelongerthepassword, LanguagesThelanguage(s)youwantthesearcha bletextengine(OCRengine) (Yes), ) (UnitedStates).

7 ,currencies,dates,andtime, (UnitedStates). (UnitedStates). , (maximumeightcharacters). :.com,.edu, (MFP). , : , , , (BarGraph) ,Printing, (elements), , : , ,theScansperMonthorDayaredisplayedandthe reportscanbecreatedfor:PreviousDay,Curre ntDay,PreviousMonth,CurrentMonth,Past3 Months,Past6 Months,Past1 Year, ,thefollowingtypesofchartsareavailable:V erticalBarchart,HorizontalBarchart,andPi echart .StatusForSingleManagerreports, ,Color, ,Color, , :lPaper(SizeandSource).lOrientation(Port raitandLandscape).lMargins(Left,Right,To p,andBottomininches).lPrinter(connecttop rinterusinganetworkorchoosefromalist).Af terselectingOK, , ,forexampleReport_PreviousDay_TDC_00001( ). , ,stopping, ,stop, ,clicktheRemoteManagementbutton, ,youcancheckthecurrentlymanagedShareScan managerinstanceifyoulookatthestatusbarof theAdministrationConsole(attheleft-lower edgeofthewindow). , , ,Stop, :Thisalsoinvolvesstarting,stopping, :nConfigure(Timers,AutoSync,Database,Pre ferences,andTools)nViewdetails(Services, Connectors,Devices) ,thatis, (0) : ; , , ,andtheConnectorformdoesnothaveatimerdef ined, :SettoTrueifyouwouldlikethetimerdefinedi naConnector(ifpresent) : : , , , , , ,editedonanyoftheAdministrationConsoles, , :Youcannotchooseaconnectorprofileselecti velytobesharedacrossmanager/devices(eith eryoushareallornone).

8 ,youcansavetheprofile(service/connector) , ,alltheconnectorprofilesaresharedamongal lthemanagers(insteadofduplicatingtheprof iles).SettingsDescriptionOffWhenyouenabl etheAutoSyncfunction,yousharetheconfigur ationdatafortheservices,connectorprofile s, , ,iftherearetwoAdministrationConsolesrunn ing(pointedtothesamedatabase)andifyoutur nAutoSynconfromAdmin1andgotoAdmin2andtry tosaveanyprofile, ,theAdministrationConsolereloadsthenewda ta(whichwassavedfromAdmin1). :Theconsequenceofthepreviousbehavioristh attheconcurrenteditingoftheprofilesis,ev enifitisnotprohibited, ,itisnotrecommended,mainlybecausetherear emanypiecesofinformationthataredisplayed intheAdministrationConsole, , , (1433) , (forexampleC:\ProgramFiles\MicrosoftSQLS erver\ \MSSQL\Backup) *. , , (sa) rightsonthetargetserver, ,ifyourestorethedatabasetoalocalSQLS erver,thebackupfilecanbeonthismachine,bu tifyouwanttoperformtherestoreonaremotese rver,youhavetoensurethattheBackupfileiso nthatremoteserver, , (doesnotshowuponthetaskbar).

9 :nRight-clickthesystemtrayicon,whichbrin gsupasmallmenu, (AdministrationConsoleicon).nClickthesho rtcutavailableinStartandthenPrograms, ,right-clickitsicononthesystemtray, , ,thisoptionisnotselected,thatis, ,theAdministrationConsoleconfirmstheconn ectivityandconfigurationofallthedevicesa tstartup,anditalsoupdatesthedevice(netwo rk)nameofthedevicesfromthesystemDNS(Doma inNameServers).Ifyouhavenumerousdevicesc onnectedtotheManagertheAdminConsoleisman aging,itisnotrecommendedtohavethissettin gturnedon, , ,tosendthefinaldocumenttoitsdestination, ,in-housedocumentservices, ,withauserinterfaceorwithoutauserinterfa ce, ,selecttheAdvancedtab,clickToolsintheCon figurearea, ,bydocumentservices,andbythird-partyserv ices,alongwithinformationaboutthem,appea rinthefirstthreecolumnsinthegrid;connect orkeys,alongwithinformationaboutthem, (publishedkeys)anddestinationkeys(connec torkeys) , :Boolean,Datetime,Float,Integer, , :lDateformat(defaultisMM/dd/yyyy).

10 LTimeformat(defaultisNone).lStringformat (defaultisNone).Note:Youcannotmodifythef ormatoftheBoolean,Float, ,suchas System , , ,thesystemusestheactualkeyname, , ,suchas System , : , ,ifitscurrentstatusis NotonTop .Ifthecurrentstatusis OnTop andyouclickthePinbutton,thepositionisnol onger OnTop . , , , , ,selectDevices> <devicename/IPaddress>. ,underAdvanced, ,suchasFilesize,Documenttype,Totaldocume nts, (whichhavetheserviceenabled) ,Connector,DateTime,ortheauthenticatedus er(choosethefiltersappropriately).Thefil terworksasan and : (attachment) :YoucanfilterbyAll,Success, (alsoknownasdisplayname) ,pageremoval, :IfusingExchangeconnector, , , , , ,right-clickinthelistviewcontrol,tobring upamenuandeitherselecteachindividualcolu mnorclickSelectall:lDocumenttype:Thefoll owingformatsaresupported:TIFF,PDF, , :Indicateswhetherthedocumentcreatedisenc ryptedornot(Yes/No).lSearchabletext:Indi cateswhethersearchabletextisperformedorn ot(Yes/No).