EFT Overview for Australia and New Zealand for The Raiser ...

1 EFT Overview Guide for Australia and New Zealand111109 2009 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including photocopying, recording, storage in an information retrieval system, or otherwise, without the prior written permission of Blackbaud, information in this manual has been carefully checked and is believed to be accurate. Blackbaud, Inc., assumes no responsibility for any inaccuracies, errors, or omissions in this manual. In no event will Blackbaud, Inc., be liable for direct, indirect, special, incidental, or consequential damages resulting from any defect or omission in this manual, even if advised of the possibility of the interest of continuing product development, Blackbaud, Inc.

2 , reserves the right to make improvements in this manual and the products it describes at any time, without notice or Blackbaud product names appearing herein are trademarks or registered trademarks of Blackbaud, other products and company names mentioned herein are trademarks of their respective EFT Overview for Australia and New ZealandEFT Overview .. 1An Overview of EFT Processing .. 2 Prepare for IATS/Ticketmaster .. 2 Configuration Settings .. 3 Initialising the Blackbaud Payment Service .. 8 Automatically Generate Payments and Recurring Gifts in a Batch .. 9 Create EFT Transmission Files .. 9 Direct Debit Transmission Files .. 13 Credit Card Transmission Files .. 19 Commit a Batch .. 19 What Is In This Guide?

3 In the EFT Overview Guide for Australia and New Zealand , you learn about the process of electronic funds processing, including the tasks you need to accomplish before you even begin to use Electronic Funds Transfer. Topics covered in this brief guide include overviews of merchant account numbers and authorisation services such as IATS/Ticketmaster. You can also learn about the following: Automatically Generate Payments and Recurring Gifts in a Batch on page 9 Create EFT Transmission Files on page 9 Commit a Batch on page 19 How Do I Use These Guides?The Raiser s Edge user guides contain examples, scenarios, procedures, graphics, and conceptual information. Side margins contain notes, tips, warnings, and space for you to write your own notes.

4 To find help quickly and easily, you can access the Raiser s Edge documentation from several places. User Guides. You can access PDF versions of the guides by selecting Help, User Guides from the shell menu bar or by clicking Help on the Raiser s Edge bar in the program. You can also access the guides on our Web site at From the menu bar, select Support, User Guides. In a PDF, page numbers in the Table of Contents, Index, and all cross-references are hyperlinks. For example, click the page number by any heading or procedure on a Table of Contents page to go directly to that File. In addition to user guides, you can learn about The Raiser s Edge by accessing the help file in the program. Select Help, The Raiser s Edge Help To p i c s from the shell menu bar or press F1 on your keyboard from anywhere in the program.

5 Narrow your search in the help file by enclosing your search in quotation marks on the Search tab. For example, instead of entering Load Defaults, enter Load Defaults . The help file searches for the complete phrase in quotes instead of individual following icons are used in the side margins to denote additional information such as notes, warnings, time-savers, or definitions. You can also use these margins to write your own notepad symbol designates a note or tip related to the information in the main text traffic light indicates a cautionary note. Generally, we use this icon to point out a step that may have unwanted clock symbol designates a shortcut or timesaving dictionary symbol designates the definition of a frequently used OverviewContentsAn Overview of EFT Processing.

6 2 Prepare for IATS/Ticketmaster ..2 Configuration Settings ..3 General ..3 Financial Institutions ..4 Business Rules ..5 Initialising the Blackbaud Payment Service ..8 Automatically Generate Payments and Recurring Gifts in a Batch ..9 Create EFT Transmission Files ..9 Understand the Create Transmission File Screen for Australia ..10 Understand the Create Transmission File Screen for New Zealand ..12 Direct Debit Transmission Files ..13 Direct Debit File Formats for Australia ..14 Descriptive Record ..14 Detail Record ..15 File Total Record ..16 Direct Debit File Formats for New Zealand ..16 MTS Header Record ..17 Transaction Record ..17 Control Record ..18 Credit Card Transmission Files ..19 Commit a Batch.

7 19 ProceduresAdd a merchant account ..6 CHAPTER 12An Overview of EFT ProcessingWhen you receive gifts donated by direct debit or credit card, you can use an electronic funds transfer to process the transactions. Electronic funds transfer is a general banking system by which transactions, such as deposits or bill payments, are made electronically from a donor s bank account or credit card to your bank account. Perhaps the most valuable donors to your organisation are the ones who donate on a regular basis your regular supporters. With the optional module Electronic Funds Transfer, you can enable your donors to regularly contribute electronically to your organisation by direct debit from their bank accounts or by credit card.

8 With Electronic Funds Transfer, you benefit from reduced paperwork and postage you use Electronic Funds Transfer, additional features are available in Batch so you can easily process your gifts with The Raiser s Edge. In Batch, with the Automatically Generate Transactions/Payments menu option, you automatically generate payments and gift records for selected recurring gifts or pledges that require electronic processing through direct debit or credit card. You automatically generate these electronic payments through a gift batch. The program creates a payment entry for each eligible recurring gift transaction or pledge instalment due within the gift batch you use. In Batch, with the Create EFT Transmission Files menu option, you create direct debit transmission files to send to your organisation s bank.

9 In Batch, with the Create EFT Transmission Files menu option, you create credit card transmission files to process. To authorise and process credit cards in The Raiser s Edge, you can use IATS/Ticketmaster or another third-party service provider. In Batch, you can track the acceptance or rejection code for transactions in a gift batch. In Batch, you can commit the gift that you have a general understanding of what Electronic Funds Transfer can do, the rest of this document provides an Overview of the electronic processing for credit cards and direct for IATS/TicketmasterTo authorise and process credit cards in The Raiser s Edge, you can use IATS, owned by Ticketmaster. In Batch, you can create credit card transmission files to send to IATS/Ticketmaster for authorisation and processing.

10 To create credit card transmission files in Batch, select Tools, Create EFT Transmission Files from the menu bar of a gift process your credit card gifts, you do not need to install additional software. You simply set up an account with IATS/Ticketmaster, set a few options in Configuration, and begin to create credit card transmission files in you begin to process credit cards, follow these tips to help you get started with IATS/Ticketmaster. Internet access is required. The IATS/Ticketmaster website works best with Microsoft Internet Explorer. A modem or Internet access speed of baud or better is OVERVIEW3 To set up an account, contact IATS/Ticketmaster. You can contact them by telephone on 001 604 682 8455 x 3138 or fax on 001 604 684 1715.